AGENDA
NOTICE IS HEREBY GIVEN that an ORDINARY MEETING of Bishopthorpe Parish Council will be held on Tuesday, 23rd August, 2022 commencing at 7.00pm at the Village Hall, Main Street. Date of posting: Wednesday 17th August, 2022.
1
Recording of meeting
– The right to record,
film and to broadcast meetings of Bishopthorpe Parish Council, its
committees, sub committees and any joint committees is established
under the Openness of Local Government Regulations 2014.
Bishopthorpe Parish Council is committed to being open and
transparent in the way it conducts its decision making and
therefore such recording is permitted under the lawful direction of
Bishopthorpe Parish Council. Full rules for recording are available
from the Clerk and those people recording any meeting will be
deemed to have accepted them whether they have read them or not.
All recording must be undertaken in an obvious way and the wishes
of any members of the public who do not want to be recorded must be
respected. All persons recording the meeting are reminded
that the ‘Public Participation’ period at the beginning
of the meeting is not part of the formal meeting.
2 Apologies for absence(including notice if potentially leaving part way through the meeting)
3 Declarations of Interest. At this point Councillors are asked to declare any prejudicial interest they may have in the business on this agenda.
4 Minutes of Meeting 26th July, 2022.
5 Consideration of Planning Mattersand recommendations of the Planning Group.
5.1 Notice of Applications Received
5.1.1 23 Myrtle Avenue. Two storey and single storey extensions to rear with two dormers after demolition of existing rear extension and extend hipped roof to side. 22/01564/FUL
5.1.2 90 Acaster Lane. Erection of 1.85m high fence to rear. 22/00962/FUL
5.2 Notice of Decisions Given (Parish Council decisions are in brackets)
5.2.1 84 Montague Road. Variations of condition two of permitted application 16/02861/FUL to alter boundary and parking arrangements – retrospective. 22/00906/FUL. (No Objection) Approved
5.2.2 Applegarth, 15 Sim Balk Lane. Two storey side extension, single storey rear extensions, dormer to rear and detached garage and garden room to the side. 22/00736/FUL. (No Objection). Approved
5.2.3 Field House, Middlethorpe. First floor side extension. 21/02378/FUL. (No Objection). Approved
5.2.4 Priory Corner, 83 Main Street. Erection of two single storey outbuildings. 21/02401/FUL. (Objection). Approved
5.2.5 The Crematorium, Bishopthorpe Road. Erection of single storey building for use as waiting area in association with crematorium. 22/00744/GRG3. (No Objection) Approved
5.2.6 88 Acaster Lane. Single storey side and rear extension. 22/01313/FUL. (No Objection) Approved
5.3 Large Householder Extension Notifications
5.3.1 None
5.4 Other Planning Matters
5.4.1 PROW – Section 53 Wildlife and Countryside Act 1989 – Application to record a public footpath from Chantry Lane, Bishopthorpe to Ferry Lane, Bishopthorpe – update Cllr. Harrison
5.4.2 Planning Application information received May 24th. Proposed 5G Telecommunications Installation for H3G UK – from WHP Telecoms Ltd - update
6 Services
6.1 Village Hall Management Committee
6.1.1 Management Committee Report – update Cllr Thornton
6.1.2 External Repairs – update Cllr. Thornton
6.1.3 Risk Assessment Document – update Cllr. Thornton
6.2 Sports and Leisure Management Report
6.2.1 Management Committee Report – update Cllr Nicholls
6.2.2 Internal alterations to the building – update Cllr. Nicholls
6.2.3 Cricket scorebox rebuild – update Cllr. Nicholls
6.2.4 Renewal of sports field leases from the Church Commissioners – update Cllr. Harrison
6.3 Finance Committee
6.3.1 Committee Report – update Cllr. Harrison
6.3.2 Request for a donation towards court resurfacing from Bishopthorpe Tennis Club – update Cllr. Harrison
6.3.3 Option to opt out of the SAAA central external auditor appointment arrangements
6.4 Field 84, Riverside and Footpaths Working Party
6.4.1 Update – update Cllr. Jemison
6.5 Youth Support and Children’s Recreation
6.5.1 Monthly Park inspection
6.5.2 Painting floor markings for new games at the end of the park on the tarmac area – update
6.6 Allotments
6.6.1 Monthly Report – Cllr. George
6.7 Senior Citizens Support, Vernon House and Accessibility Issues
6.7.1 Monthly Report – Cllr. Green
6.7.2 Dementia Friendly Villages proposal – update Cllr. Green
6.8 Web Site Management
6.8.1 Monthly Report – Cllr. Conley
6.9 Bishopthorpe Library
6.9.1 Monthly Report – update Cllr. Gajewicz
6.10 Environmental and Sustainability
6.10.1 Monthly Report – update Cllr. Conley
6.11 Community Emergency Planning
6.11.1 Committee Report – update Cllr Nicholls
6.12 Bishopthorpe Orchard
6.12.1 Update – update Cllr. Green
6.12.2 Apple Pressing Day – Sunday 9th October at the Village Hall – update Cllr. Green
7 Financial Transactions
7.1 Payments to Approve
7.1.1 Cheque / Direct Debit Payments
|
Amounts paid |
|
|
Monthly direct debit to E-On Sports Pavilion Electricity (due Month End) |
0.00 |
|
Monthly direct debit to E-On Village Hall Electricity (due 16/8) |
184.78 |
|
Monthly direct debit to E-On Village Hall Gas (due Month End) |
0.00 |
|
The Renewable Energy Co. Vernon House Electricity (due 22/8) |
28.54 |
|
Data Protection annual renewal fee – ICO |
35.00 |
|
Eon – Gas, Village Hall, one-off payment to clear debit balance (paid) |
677.52 |
|
PlusNet – Village Hall Wi-Fi connection monthly charge (paid /1/8) |
28.87 |
|
PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 1/8) |
28.87 |
|
|
|
|
Total Amount |
£983.58 |
7.1.2 On- Line banking payments
|
Amounts paid |
|
|
Clerk’s Salary |
712.25 |
|
Clerk’s Expenses (Black cartridge £30.42, coloured cartridge £26.99) |
57.41 |
|
M Haynes - Village Hall Facilities Manager |
437.50 |
|
Village Hall Facilities Manager expenses |
0.00 |
|
C Julie Bradley - Vernon House Caretaker |
250.00 |
|
C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
|
C Henk – Sports Pavilion cleaning |
120.00 |
|
C Henk – Sports Pavilion cleaning expenses |
3.50 |
|
A Powell – Sensory Garden gate daily opening / locking |
0.00 |
|
York Wi-Fi Solutions – monthly charge for support and maintenance |
24.00 |
|
Sports Turf Services Ltd – Grass cutting sports field, Ferry Lane |
156.00 |
|
Cllr. Harrison – Set of keys for Keble Park Play Area and waste bags |
22.75 |
|
York Elevator Services Ltd – Maintenance inspection |
312.00 |
|
Keith Rowntree – repairs to Sports Pavilion window |
640.00 |
|
Yorkshire Local Councils Association – Cllr. George planning course |
25.00 |
|
Yorkshire Local Councils Association – Cllr. Conley planning course |
25.00 |
|
Andrew’s Signs and Engravers Ltd – plaque for defibrillators (paid) |
130.80 |
|
PRS / PPL for music 2021 Invoice for Village Hall (inc. lockdown reduction) (paid) |
281.80 |
|
PRS / PPL for music 2022 Invoice for Village Hall (paid) |
563.62 |
|
Richard Green Gas Supplies – Tap repairs Appleton Road Allotments |
72.00 |
|
Business Stream – Allotments, Acaster Lane |
7.46 |
|
Business Stream – Allotments, Appleton Road |
21.89 |
|
Business Stream – Village Hall |
252.79 |
|
Business Stream – Sports Pavilion |
78.08 |
|
On-line payment total |
4,193.85 |
|
Payment Total |
£5,177.43 |
7.2
Income
Receipts
|
Village Hall rental income: |
|
|
18/7 J Acey Village Hall Management Committee |
15.00 |
|
20/7 S Allen, Black Cats Pilates |
25.00 |
|
21/7 Kassia Scott |
102.00 |
|
22/7 Sue Coates, Slimming World |
50.00 |
|
26/7 Lawton, Tuesday Badminton |
155.00 |
|
27/7 W Allison, Wednesday Badminton |
12.00 |
|
27/7 S Allen, Black Cats Pilates |
25.00 |
|
29/7 Middleton Badminton group |
131.16 |
|
29/7 Sue Coates, Slimming World |
50.00 |
|
3/8 S Allen, Black Cats Pilates |
25.00 |
|
3/8 A Darley, Badminton |
143.00 |
|
5/8 Sue Coates, Slimming World |
50.00 |
|
6/8 K Scott |
136.00 |
|
12/8 M Nicholls |
55.00 |
|
12/8 Sue Coates, Slimming World |
50.00 |
|
Other Income: |
|
|
28/7 Vernon House monthly income |
365.70 |
|
|
|
|
|
£1,389.86 |
8 School Governors
8.1 Infant School – update Cllr Nicholls
8.2 Junior School – update Cllr. Green
9 Young Person of the Year Award and the Gordon Watkins Community Award
9.1 Committee Report – update Cllr Thornton
10 Pinfold
10.1 Committee Report – update Cllr. Astbury
11 Sensory Garden
11.1 Committee Report – update Cllr. Astbury
11.2 Mosaic repairs – update Cllr. Astbury
12 Police Liaison
12.1 Ward Manager’s Report – update Cllr. Green / Cllr. George
13 Local Council Association
13.1 Yorkshire Local Councils Association – Update Cllr. Harrison
13.2 NALC Chief executive's bulletin
13.3 Training bulletin
13.4
Meeting
with North Yorkshire Police, Fire and Crime Commissioner –
Wednesday 2
November at 6:45- 7:45
pm on Zoom
13.5 August edition of Civility & Respect newsletter
13.6 Proposed devolution deal announcement - stakeholder pack
14 Highway Matters
14.1 Sunday Bus Service to Bishopthorpe – update Cllr. Harrison
14.2 Consultation- York Enhanced Partnership for buses
15 Correspondence
15.1 City of York Council not covered elsewhere
15.1.1 Devolution Announcement, email from City of York Council
15.2 Others
15.2.1 None
16 Ward Committee
16.1 Update
17 Any other business, which the Chairman consider urgent under the Local Government Act 1972
18
Date
and time of next meeting Tuesday 27th September, 2022 at
the Village Hall, Main Street at 7.00pm.
19 Payments to Authorise August 2022
19.1.1 Cheque / Direct Debit Payments
|
Amounts paid |
|
|
Monthly direct debit to E-On Sports Pavilion Electricity (due Month End) |
0.00 |
|
Monthly direct debit to E-On Village Hall Electricity (due 16/8) |
184.78 |
|
Monthly direct debit to E-On Village Hall Gas (due Month End) |
0.00 |
|
The Renewable Energy Co. Vernon House Electricity (due 22/8) |
28.54 |
|
Data Protection annual renewal fee – ICO |
35.00 |
|
Eon – Gas, Village Hall, one-off payment to clear debit balance (paid) |
677.52 |
|
PlusNet – Village Hall Wi-Fi connection monthly charge (paid /1/8) |
28.87 |
|
PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 1/8) |
28.87 |
|
|
|
|
Total Amount |
£983.58 |
19.1.2 On- Line banking payments
|
Amounts paid |
|
|
Clerk’s Salary |
712.25 |
|
Clerk’s Expenses (Black cartridge £30.42, coloured cartridge £26.99) |
57.41 |
|
M Haynes - Village Hall Facilities Manager |
437.50 |
|
Village Hall Facilities Manager expenses |
0.00 |
|
C Julie Bradley - Vernon House Caretaker |
250.00 |
|
C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
|
C Henk – Sports Pavilion cleaning |
120.00 |
|
C Henk – Sports Pavilion cleaning expenses |
3.50 |
|
A Powell – Sensory Garden gate daily opening / locking |
0.00 |
|
York Wi-Fi Solutions – monthly charge for support and maintenance |
24.00 |
|
Sports Turf Services Ltd – Grass cutting sports field, Ferry Lane |
156.00 |
|
Cllr. Harrison – Set of keys for Keble Park Play Area and waste bags |
22.75 |
|
York Elevator Services Ltd – Maintenance inspection |
312.00 |
|
Keith Rowntree – repairs to Sports Pavilion window |
640.00 |
|
Yorkshire Local Councils Association – Cllr. George planning course |
25.00 |
|
Yorkshire Local Councils Association – Cllr. Conley planning course |
25.00 |
|
Andrew’s Signs and Engravers Ltd – plaque for defibrillators (paid) |
130.80 |
|
PRS / PPL for music 2021 Invoice for Village Hall (inc. lockdown reduction) (paid) |
281.80 |
|
PRS / PPL for music 2022 Invoice for Village Hall (paid) |
563.62 |
|
Richard Green Gas Supplies – Tap repairs Appleton Road Allotments |
72.00 |
|
Business Stream – Allotments, Acaster Lane |
7.46 |
|
Business Stream – Allotments, Appleton Road |
21.89 |
|
Business Stream – Village Hall |
252.79 |
|
Business Stream – Sports Pavilion |
78.08 |
|
On-line payment total |
4,193.85 |
|
Payment Total |
£5,177.43 |
Bank Account checked by
|
|