EARSWICK PARISH COUNCIL

All residents are invited to an informal ‘Members of the Public’ session with Earswick Parish Councillors at 7.15 pm on Monday 14^th March 2022 in Earswick Village Hall. Masks & social distancing are recommended. Hand sanitisation will be provided.

Members of the public will be allowed to speak and give evidence in respect of any item of business on the Parish Council meeting agenda (below), or raise any other matter of public interest, during the "Members of the Public" session.

An Earswick Parish Council Meeting is to follow the Members of the Public session at 7.30pm on Monday 14^th March 2022 in Earswick Village Hall.  

Members of the Public are not permitted to speak at the Parish Council meeting unless they have notified the Clerk in writing at least two clear days prior to the meeting that they wish to speak on a specific business item on the agenda. 

Parish Council Meeting Agenda

1. To receive apologies for absence.

2. To receive declarations of interests in items on the agenda, and any other declarations.

3. To agree the minutes of the Parish Council meeting held on 10^th January 2022.

4. Ward Councillors’ reports.

5. Clerk’s finance report and authorisation of expenditure, including report on VAT rebate (receipts)

6. To ratify any expenditure, including:

· £30 for training for clerk

· Up to £100 for storage boxes for contents of metal filing cabinet and other documents to be stored in the Village Hall loft - reimburse B O’Connor

· £48 (incl VAT) for the shredding of documents previously stored at clerk’s house but are to be disposed of – reimburse Cllr Leveson

· £30 for printer ink – reimburse J Fisher

7. To make a decision regarding any planning applications, and to record details of any applications dealt with by the Clerk using delegated powers, including the following planning application:

· 21/02809/FUL 11 The Garden Village York YO32 9TP Single storey rear extension (retrospective)

and to discuss, agree any further action, and record any planning applications approved/refused by City of York Council (CYC), including approval of the following planning applications:

· 22/00129/FUL Hall Farm Strensall Road York YO32 9SW Removal of condition 4 of permitted application 18/01979/FUL to allow use of caravans by persons not engaged in equestrian based holidays

· 21/02666/FUL 37 Earswick Chase Earswick York YO32 9FZ For: Erection of wooden garden office/gymnasium – retrospective. Agreed with some conditions

· 21/00194/FUL, APP/C2741/W/21/3282402 - Land at Shilton Garth Close, Earswick, York YO32 9SQ. The appeal was allowed

· 20 Lock House Lane ‘Garden Office’ – retrospective planning application now required

8. To receive a report from Cllr Offler regarding the monthly equipment check, and to agree action and expenditure in response to any proposals for repairs especially the playground crawl through net. Cllr Offler & Cllr Leveson

9. To discuss, agree any action and authorise any expenditure relating to the renewal of the Strensall Road Bus Shelter lease for a period of 7 years at a cost of £100 p.a., as proposed by Cllr Jones.

10. To discuss letter from resident about neighbour fly tipping and agree action. Cllr Wiseman

11. To discuss, agree action and consider authorisation of any expenditure related to use of the tennis courts. Cllrs Levison

· To consider extending the contract with Sports Surfacing Solutions for a further 3 years (starting 23/3/23) at a cost of £1,037.76 incl VAT

· To set the annual membership fees for Residents of Earswick & Non-residents

· To discuss the possibility of private coaching

· To agree the use of the tennis application for membership forms, and tennis rules.

12. To discuss, agree changes in processes and action and authorise any expenditure regarding the use of on-line banking, and the transferring of money from our existing accounts to the Barclays account as proposed by Cllr Jones.

13. To review and agree changes to the Parish Council asset register, as proposed by Cllr Jones.

14. To discuss, agree action and authorise any expenditure to inspect and maintain Neighbourhood Watch and No Cold Calling signs in Earswick.  Cllr Leveson

15. To discuss the offer from a resident to provide and install bat boxes and bird boxes on Parish Council land Cllr Offler

16. To discuss / action installation of a Smart Meter at the Village Hall. Cllr Wiseman

17. To discuss / action proposal for further work for the St Nick’s group of volunteers during 2022-3. Cllr Offler

18. To formally advertise to fill the vacancy for a Councillor. Cllr Jones

19. To discuss, agree any action and authorise any expenditure relating to the A1237 development, including future information/discussion with residents, as proposed by Cllrs Wiseman and Dowsett.

20. To discuss, agree any action and authorise any expenditure relating to the reseeding of the bald patch on the football pitch. Cllr Leveson

21. To discuss and agree actions relating to a review of the Earswick Neighbourhood Plan following comments from the planning inspector in connection with the planning permission for one house in Shilton Garth. Cllr Bell

22. To discuss and agree the list of Pre-authorised expenditure for 2022-23. Cllr Jones

23. To discuss and agree actions arising from a letter from a resident concerning proposed siting of potential crossing on Strensall Road. Cllr Jones

24. To discuss and agree actions arising from a POS walkabout/inspection. Cllr Offler

25. Parish Charter – Cllr Wiseman

26. Adoption Of NALC Code Of Conduct – Cllr Wiseman

27. Items for information – to include any reports from Councillors attending meetings as representatives of the Parish Council, any updates on Neighbourhood Watch, and items for the next agenda.

Barry O’Connor

Clerk to Earswick Parish Council 

8^th March 2022