AGENDA
NOTICE IS HEREBY GIVEN that an ORDINARY MEETING of Bishopthorpe Parish Council will be held on Tuesday, 24th May, 2022 commencing at 7.00pm at the Village Hall, Main Street. Date of posting: Wednesday 18th May, 2022.
1
Recording of meeting
– The right to record,
film and to broadcast meetings of Bishopthorpe Parish Council, its
committees, sub committees and any joint committees is established
under the Openness of Local Government Regulations 2014.
Bishopthorpe Parish Council is committed to being open and
transparent in the way it conducts its decision making and
therefore such recording is permitted under the lawful direction of
Bishopthorpe Parish Council. Full rules for recording are available
from the Clerk and those people recording any meeting will be
deemed to have accepted them whether they have read them or not.
All recording must be undertaken in an obvious way and the wishes
of any members of the public who do not want to be recorded must be
respected. All persons recording the meeting are reminded
that the ‘Public Participation’ period at the beginning
of the meeting is not part of the formal meeting.
2 Apologies for absence(including notice if potentially leaving part way through the meeting)
3 Declarations of Interest. At this point Councillors are asked to declare any prejudicial interest they may have in the business on this agenda.
4 Minutes of Meeting 26th April, 2022.
5 Consideration of Planning Mattersand recommendations of the Planning Group.
5.1 Notice of Applications Received
5.1.1 The Crematorium, Bishopthorpe Road. Erection of single storey building for use as waiting area in association with crematorium. 22/00744/GRG3
5.1.2 Applegarth, 15 Sim Balk Lane. Two storey side extension, single storey rear extensions, dormer to rear and detached garage and garden room to the side. 22/00736/FUL
5.1.3 The Vicarage, 48 Church Lane. Fell one Thuja and one Cypress tree in a conservation area. 22/00924/Tree Conservation Area
5.1.4 84 Montague Road. Variations of condition two of permitted application 16/02861/FUL to alter boundary and parking arrangements – retrospective. 22/00906/FUL
5.1.5 39 Copmanthorpe Lane. Single storey side / rear extensions and dormer roof extension to rear. 22/00976/FUL
5.1.6 The Orchard, 21 Main Street. Heavily reduce one Hawthorn down to eight feet in height – protected by Tree Preservation Order CYC 167. 22/01023/TPO
5.2 Notice of Decisions Given (Parish Council decisions are in brackets)
5.2.1 Ousethorpe Cottage, 13 Main Street. Fell one Ash tree, one Laburnum and a group of three Leyland Cypress; prune one Willow – tree works in a Conservation Area. 22/00608/Tree Conservation Area. (No Objection) Approved
5.2.2 47 Maple Avenue. Single storey side and rear extension after demolition of existing attached brick shed. 22/00092/FUL. (No Objection) Approved
5.3 Large Householder Extension Notifications
5.3.1 None
5.4 Other Planning Matters
5.4.1 PROW – Section 53 Wildlife and Countryside Act 1989 – Application to record a public footpath from Chantry Lane, Bishopthorpe to Ferry Lane, Bishopthorpe – update
5.4.2 Bishopthorpe Moorings, pending enforcement action – update Cllr. Harrison
6 Services
6.1 Village Hall Management Committee
6.1.1 Management Committee Report – update Cllr Thornton
6.1.2 External Repairs – Cllr. Thornton
6.1.3 Risk Assessment Document – update Cllr. Thornton
6.1.4 Village Hall trough - planting
6.2 Sports and Leisure Management Report
6.2.1 Management Committee Report – update Cllr Nicholls
6.2.2 Internal alterations to the building – update Cllr. Nicholls
6.2.3 Cricket scorebox rebuild – update Cllr. Nicholls
6.2.4 Queen’s Jubilee event to be held on Ferry Lane sports field – update Cllr. Thornton / Cllr. Harrison
6.2.5 Email from Yvette Shepherd requesting permission to use the sports field for training.
6.3 Finance Committee
6.3.1 Committee Report – update Cllr. Harrison
6.3.2 Approval of Annual Governance Statement 2021/22
6.3.3 Approval of the Annual Statement 2021/22 for Bishopthorpe Parish Council
6.3.4 Purchase of defibrillators – update Cllr. Harrison
6.4 Field 84, Riverside and Footpaths Working Party
6.4.1 Update – update Cllr. Jemison
6.5 Youth Support and Children’s Recreation
6.5.1 Monthly Park inspection update
6.5.2 Painting floor markings for new games at the end of the park on the tarmac area – update
6.5.3 Repairs to wooden boards and replacement bark – update Cllr. Jemison
6.6 Allotments
6.6.1 Monthly Report – Cllr. George
6.7 Senior Citizens Support, Vernon House and Accessibility Issues
6.7.1 Monthly Report – Cllr. Green
6.8 Web Site Management
6.8.1 Monthly Report – Cllr. Conley
6.9 Bishopthorpe Library
6.9.1 Monthly Report – update Cllr. Conley
6.9.2 Renewal of lease from City Council
6.10 Environmental and Sustainability
6.10.1 Monthly Report – Cllr. Conley
6.11 Community Emergency Planning
6.11.1 Committee Report – update Cllr Nicholls
6.12 Bishopthorpe Orchard
6.12.1 Update – update Cllr. Green
7 Financial Transactions
7.1 Payments to Approve
7.1.1 Cheque / Direct Debit Payments
|
Amounts paid |
|
|
Monthly direct debit to E-On Sports Pavilion Electricity (due 30/5) |
432.00 |
|
Monthly direct debit to E-On Village Hall Electricity (due 18/5) |
325.35 |
|
Monthly direct debit to E-On Village Hall Gas (due 30/5) |
344.00 |
|
The Renewable Energy Co. Vernon House Electricity (due 18/5) |
29.44 |
|
PlusNet – Village Hall Wi-Fi connection monthly charge (paid 3/5) |
30.77 |
|
PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 3/5) |
30.77 |
|
|
|
|
Total Amount paid |
£1,192.33 |
7.1.2 On- Line banking payments
|
Amounts paid |
|
|
Clerk’s Salary |
712.25 |
|
Clerk’s Expenses- |
0.00 |
|
One off payment to the Clerk for completing the audit |
250.00 |
|
M Haynes - Village Hall Facilities Manager |
437.50 |
|
Village Hall Facilities Manager expenses |
0.00 |
|
C Julie Bradley - Vernon House Caretaker |
250.00 |
|
C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
|
C Henk – Sports Pavilion cleaning |
120.00 |
|
C Henk – Sports Pavilion cleaning expenses |
0.00 |
|
A Powell – Sensory Garden gate daily opening / locking |
84.00 |
|
York Wi-Fi Solutions – monthly charge for support and maintenance |
24.00 |
|
Sports Turf Services Ltd – Grass cutting sports field, Ferry Lane |
156.00 |
|
Inglebys Inflatables and Party Hire Ltd – Jubilee bouncy castle |
250.00 |
|
Defib Store – Three defibrillators |
4682.40 |
|
Ainsty Landscapes – cricket ground grass cuts 8/3 to 5/5 (8 cuts) |
680.00 |
|
City Council Alcohol licence for Sports Pavilion Queen’s Jubilee celebration |
21.00 |
|
Metroplan – 6 heavy duty display panels for Village Hall group use |
382.20 |
|
Business Stream water – Vernon House |
27.90 |
|
Business Stream water – Village Hall |
83.71 |
|
Business Stream water – Allotments, Appleton Road |
50.11 |
|
Business Stream water – Allotments, Acaster Lane |
6.99 |
|
Business Steam water – Sports Pavilion |
73.51 |
|
Andrew’s Garden Services – Play Area cut lawns and strim paths |
240.00 |
|
|
|
|
On-line payment total |
8,531.57 |
|
Payment Total |
£ 9,723.90 |
7.2
Income
Receipts
|
Village Hall rental income: |
|
|
19/4 Sue Coates, Slimming World |
50.00 |
|
20/4 S Allen, Black Cats Pilates |
25.00 |
|
20/4 Village Hall Management Committee |
275.91 |
|
22/4 Sue Coates, Slimming World |
50.00 |
|
27/4 Lawton, Tuesday badminton |
155.00 |
|
27/4 Jackson, damage caused to Village Hall heating system |
80.00 |
|
27/4 Coull party booking |
55.00 |
|
27/4 S Allen, Black Cats Pilates |
25.00 |
|
28/4 W Allison, Wednesday Badminton |
18.00 |
|
28/4 Duffy, party booking |
55.00 |
|
29/4 Sue Coates, Slimming World |
50.00 |
|
4/5 S Allen, Black Cats Pilates |
25.00 |
|
5/5 N Macleod, party booking |
100.00 |
|
6/5 Sue Coates, Slimming World |
50.00 |
|
11/5 S Allen, Black Cats Pilates |
25.00 |
|
13/5 Sue Coates, Slimming World |
50.00 |
|
Other Income: |
|
|
19/4 Bishopthorpe Cricket Club annual precept (£650 less £400 discount) |
250.00 |
|
19/4 York Marine Services rents: Slipway £1050, Field 84 £1800 |
2,850.00 |
|
21/4 Allotment new rental AP45a |
7.00 |
|
25/4 Mr Loftus, Ferry Lane mooring annual payment |
1,750.00 |
|
28/4 Bishopthorpe Playgroup Q1 rent |
1,300.00 |
|
4/5 First instalment of precept |
17,500.00 |
|
13/5 Vernon House Income |
291.70 |
|
|
|
|
|
£25,037.61 |
8 School Governors
8.1 Infant School – update Cllr Nicholls
8.2 Junior School – update Cllr. Green
9 Young Person of the Year Award and the Gordon Watkins Community Award
9.1 Committee Report – update Cllr Thornton
10 Pinfold
10.1 Committee Report – update Cllr. Gajewicz
10.2 Clear up of site and replanting
11 Sensory Garden
11.1 Committee Report – update Cllr. Gajewicz
11.2 Mosaic repairs – update Cllr. Gajewicz
11.3 Clear up of site and replanting
12 Police Liaison
12.1 Ward Manager’s Report
13 Local Council Association
13.1 Yorkshire Local Councils Association – Update Cllr. Harrison
13.2 White Rose updates
13.3
Formal
appointment by Bishopthorpe Parish Council for Cllr. Harrison to
continue to
be a member of the YLCA Joint
Executive Board
14 Highway Matters
14.1 First Bus terminus on Acaster Lane – update Cllr. Harrison / Cllr. Nicholls
15 Correspondence
15.1 City of York Council not covered elsewhere
15.1.1 None
15.2 Others
15.2.1 North Yorkshire Police, Fire and Crime Commissioner meeting- 26th May 6:30pm- 7:45pm
15.2.2 Email from York Civic Trust – Transport Strategy for York
16 Ward Committee
16.1 Update
17 Any other business, which the Chairman consider urgent under the Local Government Act 1972
18 Date and time of next meeting Tuesday 28th June, 2022 at the Village Hall, Main Street at 7.00pm.
19 Payments to Authorise May 2022
19.1.1 Cheque / Direct Debit Payments
|
Amounts paid |
|
|
Monthly direct debit to E-On Sports Pavilion Electricity (due 30/5) |
432.00 |
|
Monthly direct debit to E-On Village Hall Electricity (due 18/5) |
325.35 |
|
Monthly direct debit to E-On Village Hall Gas (due 30/5) |
344.00 |
|
The Renewable Energy Co. Vernon House Electricity (due 18/5) |
29.44 |
|
PlusNet – Village Hall Wi-Fi connection monthly charge (paid 3/5) |
30.77 |
|
PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 3/5) |
30.77 |
|
|
|
|
Total Amount paid |
£1,192.33 |
19.1.2 On- Line banking payments
|
Amounts paid |
|
|
Clerk’s Salary |
712.25 |
|
Clerk’s Expenses- |
0.00 |
|
One off payment to the Clerk for completing the audit |
250.00 |
|
M Haynes - Village Hall Facilities Manager |
437.50 |
|
Village Hall Facilities Manager expenses |
0.00 |
|
C Julie Bradley - Vernon House Caretaker |
250.00 |
|
C Julie Bradley - Vernon House Caretaker expenses |
0.00 |
|
C Henk – Sports Pavilion cleaning |
120.00 |
|
C Henk – Sports Pavilion cleaning expenses |
0.00 |
|
A Powell – Sensory Garden gate daily opening / locking |
84.00 |
|
York Wi-Fi Solutions – monthly charge for support and maintenance |
24.00 |
|
Sports Turf Services Ltd – Grass cutting sports field, Ferry Lane |
156.00 |
|
Inglebys Inflatables and Party Hire Ltd – Jubilee bouncy castle |
250.00 |
|
Defib Store – Three defibrillators |
4682.40 |
|
Ainsty Landscapes – cricket ground grass cuts 8/3 to 5/5 (8 cuts) |
680.00 |
|
City Council Alcohol licence for Sports Pavilion Queen’s Jubilee celebration |
21.00 |
|
Metroplan – 6 heavy duty display panels for Village Hall group use |
382.20 |
|
Business Stream water – Vernon House |
27.90 |
|
Business Stream water – Village Hall |
83.71 |
|
Business Stream water – Allotments, Appleton Road |
50.11 |
|
Business Stream water – Allotments, Acaster Lane |
6.99 |
|
Business Steam water – Sports Pavilion |
73.51 |
|
Andrew’s Garden Services – Play Area cut lawns and strim paths |
240.00 |
|
|
|
|
On-line payment total |
8,531.57 |
|
Payment Total |
£ 9,723.90 |
Bank Account checked by
|
|