Coronavirus protocols for attending Committee Meetings at West Offices


If you are attending a meeting in West Offices, you must observe the following protocols.

Good ventilation is a key control point, therefore, all windows must remain open within the meeting room.

If you’re displaying possible coronavirus symptoms (or anyone in your household is displaying symptoms), you should follow government guidance.  You are advised not to attend your meeting at West Offices.


The Council encourages regular testing of all Officers and Members and also any members of the public in attendance at a Committee Meeting.  Any members of the public attending a meeting are advised to take a test within 24 hours of attending a meeting, the result of the test should be negative, in order to attend.  Test kits can be obtained by clicking on either link:  Find where to get rapid lateral flow tests - NHS (, or, Order coronavirus (COVID-19) rapid lateral flow tests - GOV.UK (  Alternatively, if you call 119 between the hours of 7am and 11pm, you can order a testing kit over the telephone.

Guidelines for attending Meetings at West Offices

·         Please do not arrive more than 10 minutes before the meeting is due to start.

·         You may wish to wear a face covering to help protect those also attending.

·         You should wear a face covering when entering West Offices.

·         Visitors to enter West Offices by the customer entrance and Officers/Councillors to enter using the staff entrance only.

·         Ensure your ID / visitors pass is clearly visible at all time.

·         Regular handwashing is recommended.

·         Use the touchless hand sanitiser units on entry and exit to the building and hand sanitiser within the Meeting room.

·         Bring your own drink if required.

·         Only use the designated toilets next to the Meeting room.



Developing symptoms whilst in West Offices

If you develop coronavirus symptoms during a Meeting, you should:

·         Make your way home immediately

·         Avoid the use of public transport where possible

·         Follow government guidance in relation to self-isolation.

You should also:

·         Advise the Meeting organiser so they can arrange to assess and carry out additional cleaning

·         Do not remain in the building any longer than necessary

·         Do not visit any other areas of the building before you leave

If you receive a positive test result, or if you develop any symptoms before the meeting is due to take place, you should not attend the meeting.