Minutes of the Dunnington Parish Council Meeting held on 14th June 2021 at Dunnington Sport Club

Present: Cllrs G Shaw, J Brooks, A Dykes, S Hardwell, K Jackson, J Maggs, M Thompson, M Ruston N Ford and Z Rees-Gay.

Ward Councillors M Warters and M Rowley both attended. Six members of the public attended.


1                     FORMALITIES

1.1               Parish Council received apologies for absence given in advance of the meeting

Cllr L Turnbull – COVID vulnerabilities

Cllr D Swallow – COVID – not fully vaccinated

Cllr G Kay did not attend and did not send apologies

1.2               Parish Council considered the approval of reasons for absence

              All apologies received were approved

1.3               Previous Meeting Minutes 4/5/21 were approved and signed

1.4               Declarations of Interest received from

Cllrs A Dykes, J Brooks and Z Rees-Gay  – Item 14

2                     EXCLUSION OF PRESS AND PUBLIC

2.1               The Parish Council will resolve to exclude the press and public, from the meeting for any item where the publicity of the matter being prejudicial to the public interest or by reason of the confidential nature of the business to be transacted or for other special reasons – Resolved – Items 14 and 15.2

3                     PUBLIC PARTICIPATION

One member of the public spoke in respect of Item 5

4                POLICE REPORT

4.1          Cllr M Thompson advised the incidents reported by North Yorks Police

5                ALLOTMENTS

5.1          The Parish Council to discuss the plot holders proposals and agree a way forward – Cllr    A Dykes thanked the speaker in item 3 for presenting the proposals

5.2          The Parish Council agreed to create a separate Allotment Group and select volunteers    to take part in the Group.

5.3          The Parish Council agreed to involve the plot holders in a review of the Allotment              Terms and Conditions later this year

5.4          Parish Council considered the request for trees to be planted by an allotment holder        and decided this will be held over until the allotment group can discuss this. The plot holder will be informed by the clerk

5.5          The Parish Council agreed to the cost of replacing the asbestos roof with metal   cladding on the Green allotment shed and the hire of a skip after discussion

6              ANNUAL ACCOUNTS 2020-21

6.1           Annual Governance Statement

6.1.1       The Parish Council considered the findings of the review carried out, of the                         effectiveness of the system of Internal Control and preparation of the Annual Governance     Statement.

6.1.2       The Parish Council approved the Annual Governance Statement by resolution.

6.2          The Accounting Statements

6.2.1       The Parish Council considered the Accounting Statements

6.2.2       The Parish Council Approved the Accounting Statements by resolution

6.2.3       The Accounting statements were signed and dated by the Chairman Cllr G Shaw

6.3          Approval of Public Rights Notification - resolved


7.1          Update - The Parish Council discussed if the PC should continue to support the DMMO    application and respond accordingly during the forthcoming consultation process.  

                Resolved – 7 for and 2 against


8.1          Parish Council adopted the new Freedom of Information policy

9              SPORTS CLUB

9.1          Parish Council discussed the Parking issues at the Sports Club and after discussion Cllr A Dykes      proposed that the Parish Council write to the AGM with concerns and suggestions and ask               them to respond to the PC. All Councillors to supply any suggestions to the Clerk.


10.1        The Parish Council to discuss and agree to the Reading Room terms for the Parish              Council office and the Parish archives - Resolved


11.1       Parish Council discussed the email request and decided that we would ask if the PC           can assess until March and then decide if involvement for the PC is an option.


12.1        Parish Council discussed and decided to advise that there was no objection to                     approaching Playscheme but any ideas must comply with the Memorial policy and      should be brought back to the Parish Council for approval.

13           CEMETERY

13.1        Phase 2 Update – Clerk will remind the funeral consultant re the information       requested

13.2        The Parish Council to discuss and agree to exploring the possibility of using some of          the spare land for green burials – discussion took place and it was decided that the                current system allows for a green burial once a plot is purchased.

13.3        The Parish Council discussed using some of the spare land for a dog play area but it          was decided not to say yes at this time.


14.1        The Parish Council to discuss and agree to purchase a field for the purpose of creating     a dog play area and a possible environmental area.  (Press and public, and three Parish               Councillors excluded) – After discussion it was decided to approach a non-council           member to present to the PC at a future meeting.


15.1        The Parish Council discussed the observations made by the internal auditor regarding      the need to review the Parish Clerks hours to meet the needs of the Parish Council. (Clerk, press and public to be excluded)

15.2        The Parish Council discussed and agreed to changes in the hours of work to be paid          to the Parish Clerk.  (Clerk, press and public to be excluded) - Resolved

16           YORK LOCAL PLAN

16.1        Update of Local Plan – this was deferred to the July meeting


17.1        Full updated Accounts and Accruals to date for 2020/21

Clerk advised additional items of expenditure

£7.92 expenses for stamps, two invoices for garden maintenance for £800.40 and £67.20, installation of CCTV £492.00, Zoom payment £14.39 and training costs £22.50.

17.2        Parish Council approved all cheques to be signed

17.3        Correspondence

                Various items received by email from Ward Councillors, COYC, YLCA and Parishioners

18           PLANNING - Ongoing Applications         

18.1        Os Field 2800 Eastfield Lane Dunnington York - Erection of 78 dwellings, landscaping,       public open space and associated infrastructure

18.2        Ridgeway 2 Greencroft Court Dunnington York YO19 5NN - Single storey extension to       side and rear following demolition of existing garage

18.3        Highthorn Stamford Bridge Road Dunnington York YO19 5LN - Conversion of the                 existing agricultural building (located in field to the north east of Highthorn) to form                 1no. dwelling with associated works and infrastructure; and change of use              agricultural land to domestic curtilage. Alteration and widening of the vehicle access   from Stamford Bridge Road

18.4        Land Adjacent Unit 6 Hassacarr Close Dunnington York - Variation of condition 11 of         permitted application 20/01496/FUL to alter BREEAM requirement. Removal of              Conditions 5 (submission of investigation and risk assessment), 6 (submission of     remediation scheme) , 7 (Submission of Verification report), 8 (separate systems of                 drainage for foul and surface water), 9 (Submission of foul and surface water       drainage scheme) , 10 (no piped discharge of surface water) of planning permission               20/01496/FUL.

18.5        Laurentide  Common Lane Dunnington York YO19 5LS - Raising of roof with hip to              gable roof extensions to sides, front and rear; single storey front and rear extensions, 3no. rooflights to front and 2no. rooflights to rear

18.6        30 The Manor Beeches Dunnington York YO19 5PX - Two storey side extension and           single storey front and rear extensions following demolition of existing garage

18.7        13 Derwent Estate Dunnington York YO19 5QL - Single storey rear extension following     demolition of existing conservatory

18.8        Coney Garth Farm  Hull Road Dunnington York YO19 5LW - Reserved matters       application for access, appearance, landscaping, layout and scale pursuant to outline     planning permission 20/01073/OUT


19           PLANNING - New Applications

19.1        15 York Street Dunnington York YO19 5PN - Installation of 2no. dormers and 1no.              roof light to rear, replace existing uPVC windows to front with timber windows

19.2        St Nicholas Church  Church Street Dunnington York YO19 5PW - Re-roofing of the               Tower Room

19.3        15 York Street Dunnington York YO19 5PN - Installation of 2no. dormers and 1no.              roof light to rear, replace existing uPVC windows to front with timber windows

19.4        White House Common Lane Dunnington York YO19 5LS - Erection of single and two           storey outbuilding/garage

19.5        York Guns Camsey House Unit 1 Foxoak Business Park Common Road Dunnington -           Display of 1no. externally illuminated fascia sign to front elevation and 1no. non-              illumiated fascia sign to side elevation

19.6        1 Fifth Milestone Cottage  Hull Road Dunnington York YO19 5LR - Change of use from       guesthouse (use class C1) to a single dwelling house (use class C3)

19.7        Hall Garth  Hull Road Dunnington York YO19 5LP - Erection of single storey annexe            following demolition of outbuildings, single storey side extension to existing dwelling


20           PLANNING - Decisions (COYC)

20.1        27 Church Street Dunnington York YO19 5PP - Work to Oak to reduce one branch by         2m supressing Ginkgo biloba, remove deadwood, prune to maintain shape and light      crown lift in a Conservation Area – Approved

20.2        Caravannah 9 Common Road Dunnington York YO19 5NG - Fell 3no. Leylandii, 1no.           Willow, 1no. Sycamore and 1no. Ash - tree works in a Conservation Area – Approved

20.3        90 Kerver Lane Dunnington York YO19 5SH - Single storey rear extension – Approved

20.4        1 Kendal Close Dunnington York YO19 5PG - Two storey side extension – Approved

20.5        14 Hunters Wood Way Dunnington York YO19 5RA - Single storey side extension -              Approved

20.6        Lodge Farm  Hull Road Dunnington York YO19 5LR - Two storey side and single storey       rear extension, porch and replacement canopies to front, and erection of 3 bay garage                following demolition of garage and conservatory - Approved




21.1        1 Church St

21.2        Travellers Site A166


22           AOB

Next Meeting Monday 12th July 2021 Dunnington Sports Club


Clerk advised she would not be available week commencing 21st June as taking annual leave.

Cllr J Brooks advised re overgrown hedges.