Chairman : Cllr Gill Shaw   Clerk : Julie Bone Tel : 01904 672199

Email :parish.clerk@dunningtonparishcouncil.gov.uk

Dunnington Parish Council Meeting Agenda  Monday 8th March 2021 7.30pm

 (To be held as a virtual Meeting)


1                     FORMALITIES

1.1               Parish Council to receive apologies for absence given in advance of the meeting

1.2               Parish Council to consider the approval of reasons for absence

1.3               Previous Meeting Minutes 8/2/21 for approval

1.4               Declarations of Interest

2                     EXCLUSION OF PRESS AND PUBLIC

2.1               The Parish Council will resolve to exclude the press and public, from the meeting for any item where the publicity of the matter being prejudicial to the public interest or by reason of the confidential nature of the business to be transacted or for other special reasons

3              POLICE REPORT

3.1          Police Report


Any member of the parish may speak for up to 5 minutes on any matter on the Agenda with the session lasting no more than 20 minutes

5              VILLAGE LIGHTING

5.1          Options to be discussed and any funding agreed

6              ALLOTMENTS ISSUES

6.1          Parish Council to discuss the allotment Terms and conditions and proposed new agreement           and how to move forward with implementation

6.2          Allotment Rent increase for April 2022-23 to be discussed and agreed

6.3          Parish Council to discuss and agree purchase of Tarmac plainings to repair track leading to             Undergate Field allotments

7              IN BLOOM

7.1          Parish Council to discuss COVID form to be completed by In Bloom members

7.2          PC to discuss and decide re benches suggestion previously circulated

8              INSURANCE RENEWAL

8.1          Insurance options to be discussed and agreed 2021-22


9.1          PC to discuss changes to Financial Regulations in respect of online banking


10.1        Parish Council to discuss options for an Annual Parish Meeting


11.1        Parish Council to discuss Management changes and personnel and payment to be made (Press      and Public to be excluded)

11.2        Parish Council to agree payment and terms


12.1        PC to approve expenditure for Scouts and Guides - External Resurfacing Works and                 vegetation clearance and spraying.

12.2        PC to approve expenditure for New Notice Boards including 50% deposit (cheque to         be approved)


13.1        York Road

                (1) Parish Council to agree to submit a PROW application to COYC in respect of a                section of York Road between Undergate Farm and the cycle track leading from the    A1079

                (2) Parish Council to agree to apply to COYC for a reduction in the national speed               limit to 40mph on the Section York Road from the A1079 to the start of the 30mph        section leading into the village

13.2        Eastfield Lane

                Parish Council to agree to apply to COYC for a stopping up order at the junction of the A166

13.3        A1079

                Parish Council to agree to apply to COYC for a reduction in the national speed limit to      40mph on the A1079 along the following sections

(1)    Between York Road and Thorncroft

(2)    Between the village boundary and Kexby village boundary   

14           DOG PLAY AREA

14.1        Parish Council to discuss and agree to proposed terms for the location concerned


14.1        Project to be discussed with proposals from Cllr L Turnbull


16.1        PC to approve changes in Terms and Conditions to the two Council Saver policies


17.1        The PC to discuss and agree to option A or B below:

A        PFA - Replace Squash Roof and Install Solar Panels

(1)      Sports England has stated that, based on the documentation/information received, they will only accept an application from the Parish Council in respect of awarding a grant of £25k.

(2)      This has to be completed by 15 March 2021 or the grant could be lost.

(3)      The total cost of the work is £46k (including vat) and with the grant of £25k this leaves a shortfall of £21k.

(4)      It is proposed that the shortfall of £21k is met on a 50/50 basis between the Parish Council and the PFA out of reserves.

(5)      The PFA will make a saving of £2k per annum on energy costs.

(6)      £1k of the energy savings made will be used to make up the annual shortfall of money received by the PFA from the PC (down from £3k to £2k pa).

(7)      £1k of the energy savings made will be used annually to build the PFA reserves back up to at least £20k.    

B         PFA - Replace Squash Roof

(1)      The total cost of the work is £25.5k (including vat).

(2)      It is proposed that the cost is split on a 50/50 basis between the Parish Council and the PFA out of reserves.

(3)      The PFA will have to find £1k per annum to make up the annual shortfall of money received from the PC (down from £3k to £2k pa).

(4)      The PFA will have to find £1k per annum to build their reserves back up to at least £20k.

Subject to either option the PC to agree to reduce the annual amount paid to the PFA from £3k to £2k and use the £1k to build the PC PFA reserves back up to at least £20k.


18.1        Parish Council to agree to changes in Terms and conditions (previously circulated)


19.1        Full updated Accounts and Accruals to date for 2020/21

19.2        Correspondence

                Various items received by email from Ward Councillors, COYC, YLCA and Parishioners

20           REVIEWS

                To report by exception

21           PLANNING - Ongoing Applications         

21.1        Os Field 2800 Eastfield Lane Dunnington York - Erection of 78 dwellings, landscaping,       public open space and associated infrastructure

21.2        Ridgeway 2 Greencroft Court Dunnington York YO19 5NN - Single storey extension to       side and rear following demolition of existing garage

21.3        1 Kendal Close Dunnington York YO19 5PG - Two storey side extension

21.4        14 Hunters Wood Way Dunnington York YO19 5RA - Single storey side extension

21.5        Highthorn Stamford Bridge Road Dunnington York YO19 5LN - Conversion of the                 existing agricultural building (located in field to the north east of Highthorn) to form                 1no. dwelling with associated works and infrastructure; and change of use              agricultural land to domestic curtilage. Alteration and widening of the vehicle access   from Stamford Bridge Road

21.6        Hollytree Cottage  Intake Lane Dunnington York YO19 5NX - Two storey side and rear       extension

21.7        4 The Sycamores  Bore Tree Baulk Dunnington York YO19 5HD - Single storey       extension to front

21.8        Lodge Farm  Hull Road Dunnington York YO19 5LR - Two storey side and single storey       rear extension, porch and replacement canopies to front, and erection of 3 bay garage                following demolition of garage and conservatory

21.9        Ashfield Holiday Cottages And Touring Caravan Park  Hagg Lane Dunnington York YO19   5PE - Erection of single storey machinery and maintenance building following removal       of 4 No. steel storage containers and a storage area for up to 6 No. touring caravans       and outdoor equipment



22           PLANNING - New Applications

22.1        Wold View 18 Church Street Dunnington York YO19 5PW - Two storey rear            extension, 1no. rooflight and canopy to rear

22.2        The Sycamores Bore Tree Baulk Dunnington York - Fell 1no. Sycamore protected by           Tree Preservation Order 3/1973

22.3        3 Undercroft Dunnington York YO19 5RP - Single storey rear extension and single               storey extension to rear of garage following demolition of conservatory

22.4        Land Adjacent Unit 6 Hassacarr Close Dunnington York - Variation of condition 11 of         permitted application 20/01496/FUL to alter BREEAM requirement. Removal of              Conditions 5 (submission of investigation and risk assessment), 6 (submission of     remediation scheme) , 7 (Submission of Verification report), 8 (separate systems of                 drainage for foul and surface water), 9 (Submission of foul and surface water       drainage scheme) , 10 (no piped discharge of surface water) of planning permission               20/01496/FUL.


23           PLANNING - Decisions (COYC)

23.1        Holme Lea Hull Road Dunnington York YO19 5LR - Removal of condition 4              (archaeological investigation) of permitted application 19/01833/FUL (extension of      access track). - Approved



24.1        Hull Road

24.2        1 Church St

24.3        Travellers Site A166


25           AOB

Next Meeting to be held Monday 12th April 2021 venue to be arranged.