Notice of a public meeting of


Audit and Governance Committee



Councillors J Burton (Vice-Chair), Hollyer (Chair), Fisher, Mason, Melly, Rose and Whitcroft


Mr Binney (Independent Member)

Mr Leigh (Independent Member)



Wednesday, 22 May 2024



5.30 pm



West Offices - Station Rise, York YO1 6GA






1.         Declarations of Interest  (Pages 1 - 2)


At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.


An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.


[Please see attached sheet for further guidance for Members].




2.         Minutes & Action Log  (Pages 3 - 24)


To approve and sign the minutes of the meetings held on 28 February 2024 and 20 March 2024.




3.         Public Participation 


At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Committee.


Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Monday, 20 May 2024.


To register to speak please visit to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.


Webcasting of Public Meetings


Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at


During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates ( for more information on meetings and decisions.





4.         Corporate Governance Performance Report  (Pages 25 - 48)


This report provides Members with updates in respect of:

·        Corporate Governance performance report

·        Information Commissioners Office cases

·        Ombudsmen cases

·         Potential new and emerging data protection and digital information legislation  




5.         Counter Fraud Framework Report  (Pages 49 - 76)


This report presents the outcomes of the annual review of the council’s counter fraud framework. It also includes a brief summary of national and local trends in counter fraud.




6.         Internal Audit and Counter Fraud Work Programmes 2024/25  (Pages 77 - 96)


This report seeks the committee’s approval for the indicative programme of internal audit work to be undertaken in 2024/25. It also includes the proposed programme of counter fraud work, which is provided for the committee’s information.




7.         Auditor's Annual Report 2021/22 and 2022/23  (Pages 97 - 140)


The Auditor’s Annual Report (AAR) summarises the work Mazars have undertaken as the auditor for City of York Council for the years ending 31 March 2022 and 2023.




8.         Audit and Governance Work Plan 2024/25  (Pages 141 - 144)


To consider the committee’s work plan.




9.         Urgent Business 


Any other business which the Chair considers urgent under the  Local Government Act 1972.




Democracy Officer:

Name: Louise Cook

Telephone: (01904) 551031





For more information about any of the following please contact the Democracy Officer responsible for servicing this meeting:


·        Registering to speak

·        Business of the meeting

·        Any special arrangements

·        Copies of reports


Contact details are set out above.