C I T Y   O F   Y O R K   C O U N C I L



All Councillors, relevant Council Officers and other interested parties and residents are formally invited to attend a  meeting of the City of York Council at The Citadel, Gillygate, York, YO31 7EA to consider the business contained in this agenda on the following date and time




Thursday, 21 March 2024 at 6.30 pm














1.         Declarations of Interest  (Pages 3 - 4)


At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.


An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.


[Please see attached sheet for further guidance for Members].




2.         Minutes  (Pages 5 - 30)


To approve and sign the minutes of the Council meeting held on 22 February 2024.




3.         Civic Announcements 


To consider any announcements made by the Lord Mayor in respect of Civic business.




4.         Public Participation 


At this point in the meeting, any member of the public who has registered to address the Council, or to ask a Member of the Council a question, on a matter directly relevant to the business of the Council or the City, may do so.  The deadline for registering is 5:00pm on Tuesday, 19 March 2024.


To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form. If you have any questions about the registration form or the meeting please contact Democratic Services. Contact details can be found at the foot of this agenda.


Webcasting of Public Meetings

Please note that, subject to available resources, this public meeting will be webcast including any registered public speakers who have given their permission.  The remote public meeting can be viewed live and on demand at


During coronavirus, we made some changes to how we're running council meetings.  See our updates at www.york.gov.uk/COVIDDemocracy for more information on meetings and decisions.




5.         Petitions 


To consider any petitions received from Members in accordance with Standing Order B5.  Notice has been received of six petitions to be presented by:


(i)       Cllr Mason, on behalf of local businesses, regarding pavement cafes and the city centre economy.


(ii)      Cllr Warters, on behalf of residents, regarding Tranby Avenue parking problems.


(iii)        Cllr Warters, regarding reducing the HMO thresholds.


(iv)        Cllr Myers, on behalf of residents, calling for an immediate and sustainable ceasefire in Gaza and Israel.


(v)      Cllr Waller, in the light of repeated deep pothole repairs, requesting that Foxwood Lane is resurfaced between the junctions with Huntsman’s Walk and Askham Lane to complete the resurfacing which has been done in the section leading from Gale Lane to Huntsman’s Walk.


(vi)        Cllr Waller, requesting resurfacing of Corlett Court road surface following the increasing number of potholes to follow on from repairs to Walker Drive and Spurr Court.




6.         CYC Scheme of Member Allowances: Report of the Independent Remuneration Panel  (Pages 31 - 68)


This report seeks Council’s consideration of, and agreement to the adoption of, the 2024 Independent Remuneration Panel report into Members’ Allowances, covering the period 1 April 2023 to 31 March 2027. Council is also asked to agree consequential suspension of paragraph 1.3 of Appendix 20 to the Constitution for the period 1 April 2023 to 7 May 2023, and for the Municipal Year 2024-25




7.         Report of Executive Leader, Questions, and Executive Recommendations  (Pages 69 - 76)


 To receive and consider a written report from the Leader and ask questions on the work of the Executive, and to consider the Executive recommendations for approval, as set out below:










20 February 2024




Minute 96: York Tourism Strategy      



8.         Report of Deputy Leader and Questions  (Pages 77 - 78)


To receive and consider a written report from the Deputy Leader and, to question the Deputy Leader thereon.




9.         Motions on Notice 


To consider the following Motions on Notice under Standing Order B13:


Motions submitted for consideration directly by Council, in accordance with Standing Order 22.1


(i)   From Cllr B Burton


Making York a Trauma Informed City

“Council notes:

·        Trauma can be experienced through exposure to emotionally distressing experiences. This could be a single incident, or prolonged exposure to difficult and upsetting circumstances. Sources of trauma can be varied and complex;

·        Understanding of trauma and the impact it has on survivors is well established, highlighting that its effects can be significant, wide-ranging and affect many aspects of people’s lives;

·        47% of children in the UK will experience at least one Adverse Childhood Experience, such as physical or sexual abuse or neglect, and 1 in 10 people in the UK will experience post-traumatic stress disorder (PTSD) at some time in their life;

·        Trauma can result in increased likelihood of a range of negative outcomes including lower life expectancy, increased likelihood of being diagnosed with a mental illness and a heightened risk of death by suicide; 

·        Certain groups, including people experiencing socio-economic disadvantage, women, those who’re care-experienced, minority ethnic groups, people with disabilities and the LGBTQ+ community are disproportionally affected by trauma;

·        Organisations that adopt Trauma-Informed approaches provide more positive experiences for trauma survivors; 

·        Scotland, Humber & North Yorkshire Health & Care Partnership, numerous NHS Trusts and many local authorities have adopted Trauma-Informed approaches as best practice;

·        Under the Humber and North Yorkshire Health & Care Partnership, there are four phases to becoming Trauma-Informed: Trauma Aware, Trauma Sensitive, Trauma Responsive and Trauma-Informed;

·        Tees, Esk and Wear Valleys NHS Foundation Trust (TEWV) used their own Borderline Personality Disorder (BPD) protocol up until 2018, which identified people exhibiting many types of typical trauma responses under the label of BPD+, despite this not being a nationally recognised diagnosis.


Council believes:

·        People who have, or who are experiencing, trauma can experience many barriers when accessing services. These can be complex and sometimes misinterpreted by professionals;

·        Services or organisations can unintentionally retraumatise or cause additional trauma to service-users. Implementing a Trauma-Informed framework reduces the risk of this occurring;

·        Trauma-informed approaches benefit both trauma survivors and frontline staff;

·        Service users and staff must have a voice in the decision-making process of the organisation and its services;

·        Consistent and thorough implementation of a Trauma-Informed approach is an important way for schools and education settings to better understand and respond to the needs of children and young people;

·        Successful implementation of Trauma-Informed approaches in the city will require a multi-agency approach and buy-in from external organisations;

·        The use of the BPD+ protocol in the city by TEWV NHS Trust meant many people with severe trauma were provided with inadequate care. Though TEWV stopped officially using the BPD+ protocol in 2020, many residents accessing services more recently continue to report - through Healthwatch York and other voluntary and community sector organisations - the use of processes linked to the BPD+ protocol.


Council resolves:

·        To take steps to become a Trauma-Informed City and commits to working in partnership to embed Trauma-Informed frameworks across services and partner agencies, working in co-production with trauma survivors;

·        To ask the Executive Member for Health, Wellbeing and Adult Social Care and Executive colleagues to explore the introduction of a Trauma-Informed framework across Council services;

·        To request the Executive Member for Health, Wellbeing and Adult Social Care explore the introduction of training for staff and councillors, including e-learning modules, that enables City of York Council to become a Trauma-Informed organisation;

·        To work with partner organisations to implement a city-wide approach to raising awareness of the impact of trauma and how becoming Trauma-Informed can help to support trauma survivors;

·        To consider the implications of making it a requirement in commissioned contracts and services that partner organisations can demonstrate they have, or are implementing, a Trauma-Informed framework;

·        To recommend the Health, Housing and Adult Social Care Scrutiny Committee request a report from TEWV NHS Trust on its prior application and progress in moving beyond the use of the BPD+ protocol, an assessment of current staff understanding and the outlining of any trauma-informed approaches it is implementing.”


(ii) From Cllr Fisher


Safeguarding future library provision


“Council notes:


·        The decision by Budget Council to reduce funding for York Explore by £300,000 in 2024/25

·        The petition signed by 3246 residents, presented at Budget Council on 22 February 2024, expressing opposition to this cut

·        The statement made by the Chief Executive of York Explore at Budget Council on 22 February 2024, on behalf of the Board, which set out the positive difference that York’s libraries make to communities across the city

·        The significant investment the previous Lib Dem led administration put into our library services and buildings

·        The 18 January 2024 independent review of English public libraries that held up York’s 15 year contract with Explore as an exemplar in long term planning to other local authorities

·        The 26 October 2017 motion “Library Services in York” that urged the executive to commit “that there will be no reduction in the total number of staffed libraries across the city.


Council believes:


·        That York’s libraries are much more than ‘books and cake’ – they provide a range of services and support which benefits people of all ages and all backgrounds

·        That City of York Council must adhere to its contractual obligations in respect of its relationship with York Explore, and all other organisations with whom it has contracts

·        That there is considerable concern as to what impact the cut in funding for York Explore agreed for 2024/25 and proposed for 2025/26 will have on the scope and type of services that York Explore will be able to provide in future years.

Council resolves:


·        To ask the relevant Executive Member to engage proactively in the next three months with York Explore, service users and, through Scrutiny, elected members of all parties in order to ensure that future library provision in York continues to meet residents’ needs and expectations

·        To ask the Executive to work with York Explore to ensure that there will be no reduction in the total number of staffed libraries across the city

·        To ask the Executive to work with York Explore to ensure that the mobile library will not be cut.”

(iii)        From Cllr Steward


Affordable Housing Motion


“Council notes:


1.    The continuing, unacceptable, reality of too many people unable to afford to buy homes.

2.    That many reasons for this are beyond Local Authorities’ remits but there remain big influences they can still have.


Council notes ongoing progress on the Local Plan and believes getting a valid Plan signed off remains the biggest step forward for the council to help meet housing demand, including further formalising Affordable Housing policies.


Whilst in no way undermining the policies in the Local Plan, council believes there is always more that can and should be done to help people own homes. To further this, council believes the relevant officers, scrutiny and executive should examine elsewhere in the county and look to broaden the affordable housing criteria to be based on residents paying no more than a set percentage of their incomes in mortgages, rather than houses be valued at a more traditional reduced level of market value.”


(iv)        From Cllr Baxter

My Vote, My Voice

“Council welcomes the My Voice, My Vote campaign promoting the right to vote and the removal of barriers to voting for the 1.5m learning disabled and 700,000 autistic adults living in the UK.

It notes:

  • 40% of the population don’t know these groups have an equal right to vote;
  • 80% of people feel that polling stations are inaccessible for disabled people as a whole;
  • only 12% of disabled voters were aware of their legal entitlements during the 2023 local elections, including available polling station support, in the wake of new rules around voter identification;
  • the excellent work of council officers in ensuring relevant council teams and contracted services working with vulnerable adults explain how they can register to vote.  


Council believes everyone should have a right to vote and disability and difference should be no barrier to voter participation. 


Further, it believes democracy is best exercised when all groups are represented and that low turnout for one demographic indicates disenfranchisement.


Council resolves to request the Returning Officer:


·        considers the city’s polling stations for any accessibility improvements;

·        considers how greater awareness of voting rights through social media activity can be advanced, particularly for hard-to-reach groups;

·        provides as much detail as possible on the different roles for which individuals stand for election, to encourage greater voter participation, subject to relevant legislation.


And requests the Chief Operating Officer write to the relevant Minister within the Department for Levelling Up, Housing and Communities on:


·        ways to make registering to vote easier, while maintaining the integrity of the electoral process, in order to increase voter participation.”




10.      Questions to the Leader or Executive Members 


To question the Leader and/or Executive Members in respect of any matter within their portfolio responsibility, in accordance with Standing Order B11.




11.      Report of Executive Member  (Pages 79 - 84)


To receive a written report from the Executive Member for Housing, Planning & Safer Communities, and to question the Executive Member thereon, in accordance with Standing Orders B9 and B10.




12.      Scrutiny - Report of the Chair of the Customer & Corporate Services Scrutiny Management Committee  (Pages 85 - 88)


To receive a report from Councillor Fenton, Chair of the Corporate Services, Climate Change and Scrutiny Management Committee, on the work of the Committee.




13.      Police, Fire and Crime Panel Amendments  (Pages 89 - 106)


This report seeks Members’ approval of revisions to the Arrangements for the Police, Fire and Crime Panel, following the transfer of police and crime commissioner functions to the Mayor in May 2024.




14.      2024/25 Corporate Calendar  (Pages 107 - 126)


This report presents for consideration and approval by Council the draft Corporate Calendar of meetings from May 2024 to May 2025, attached as Annex A.




15.      Proposed Changes to the Composition and Quorum of Staffing Matters and Urgency Committee  (Pages 127 - 136)


The report asks Members to agree the proposed addition of wording into Article 11 of the Constitution.




16.      Urgent Business 


Any other business which the Chair considers urgent under the Local Government Act 1972.




Democracy Officer

Louise Cook

Contact details:

·     Telephone: (01904) 551031

·     Email: louise.cook@york.gov.uk



















For more information about any of the following please contact the Democratic Services Officers responsible for servicing this meeting:


·        Registering to speak

·        Business of the meeting

·        Any special arrangements

·        Copies of reports and

·        For receiving reports in other formats


Contact details are set out above.