Notice of a public meeting of                                 




Councillors Aspden (Chair), Ayre, Craghill, D'Agorne, Mason, Runciman, Smalley, Waller and Widdowson



Tuesday, 22 November 2022



5.30 pm



The George Hudson Board Room - 1st Floor West Offices (F045)







Notice to Members – Post Decision Calling In:


Members are reminded that, should they wish to call in any item* on this agenda, notice must be given to Democracy Support Group by 4:00 pm on Thursday, 24 November 2022.


*With the exception of matters that have been the subject of a previous call in, require Full Council approval or are urgent, which are not subject to the call-in provisions. Any called in items will be considered by the Customer and Corporate Services Scrutiny Management Committee.




1.          Declarations of Interest 



At this point in the meeting, Members are asked to declare any disclosable pecuniary interest or other registerable interest they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests.




2.          Minutes 

(Pages 1 - 10)


To approve and sign the minutes of the Executive meeting held on 6 October 2022.




3.          Public Participation 



At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Executive.


Please note that our registration deadlines are set at 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Friday, 18 November 2022.  To register to speak please visit to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.


Webcasting of Public Meetings

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at


During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates ( for more information on meetings and decisions.




4.          Forward Plan 

(Pages 11 - 14)


To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.




5.          10 Year Strategies 

(Pages 15 - 40)


The Chief Operating Officer to present a report which details the development of a 10-year Strategy and Policy framework comprising the Climate Change, Economic and Health and Wellbeing 10 year strategies and the emerging 10 year City Plan, and asks Executive to recommend that Council adopt the framework.


Note: Annexes B, C and D to the above report have not been included in the printed or PDF agenda pack, but are available to view alongside the agenda online.






6.          Addressing the Cost of Living Crisis in York 

(Pages 41 - 78)


The Director of Customer & Communities to present a report which provides an overview of the current position regarding the national cost of living crisis locally in York, focusing on the impact on the Council, programmes being undertaken and key activities to tackle the impacts of the crisis, and including an update on the citywide York Cost of Living Summit held on 31 October 2022.




7.          Pavement Café Licence Update 

(Pages 79 - 174)


The Director of Transport, Environment & Planning to present a report which proposes changes to City of York Council’s pavement café licensing guidance and process, following the completion of a review of the current licensing guidance, as approved by Executive on 28 July 2022.




8.          Active Travel Programme - Programme Revision and Contract Award 

(Pages 175 - 242)


The Director of Environment, Transport & Planning and the Chief Finance Officer to present a report which details work to be implemented in Phase 1 of the Active Travel Programme of projects to improve York’s walking and cycling infrastructure, along with schemes that will be priorities for future funding bids, and seeks approval for the proposed programme and for the award of a contract relating to a number of schemes within it. 




9.          Recommissioning of Alcohol & Drug Treatment and Recovery Services in York 

(Pages 243 - 252)


The Director of Public Health to present a report which seeks authority to approach the market for the tendering of an adult and young people’s alcohol and illicit drug misuse service, delivering evidence-based harm reduction, treatment and recovery services to the population of York.




10.      Occupational Health and Day One Absence Management Provision 

(Pages 253 - 268)


The Chief Operating Officer to  present a report which seeks permission to re-procure an Occupational Health and Day One Absence Management Service for the Council, key in ensuring employees are able to fulfil their duties safely with their health and wellbeing supported.




11.      SEND Capital Plan, 2023-25 

(Pages 269 - 288)


The Assistant Director, Education & Skills, to present a report which provides details of the 2023-25 plan for capital schemes to improve the sufficiency of provision for children and young people with special educational needs and/or disabilities (SEND), and seeks approval for the schemes outlined in the plan.




12.      2022/23 Finance and Performance Monitor 2 

(Pages 289 - 334)


The Chief Operating Officer to present a report which presents details of the council’s overall finance and performance position for the period 1 April 2022 to 30 September 2022, together with an overview of any emerging issues.




13.      Capital Programme - Monitor 2 2022/23 

(Pages 335 - 354)


The Chief Finance Officer to present a report which sets out the projected outturn position for of the council’s capital programme for 2022/23, including any under/over spends and adjustments, along with requests to re-profile budgets to/from current and future years.




14.      Treasury Management Mid-Year Review and Prudential Indicators 2022/23 

(Pages 355 - 368)


The Chief Finance Officer to present a report which provides an update on Treasury Management activity for the period 1 April  to 30 September 2022.




15.      Lord Mayoralty 2023/24 

(Pages 369 - 372)


The Director of Governance to present a report which asks Executive to consider the points system for the annual nomination of the Lord Mayor of York and confirm the qualification of the group with the most points to nominate the Lord Mayor for the next municipal year.




16.      Urgent Business 



Any other business which the Chair considers urgent under the Local Government Act 1972.




Democratic Services officer:


Name: Fiona Young

Contact details:

·        Telephone – (01904) 552030

·        E-mail –






For more information about any of the following please contact the Democratic Services officer responsible for servicing this meeting:


·        Registering to speak

·        Business of the meeting

·        Any special arrangements

·        Copies of reports and

·        For receiving reports in other formats


Contact details are set out above.