Notice of a public meeting of                                 




Councillors Aspden (Chair), Ayre, Craghill, Cuthbertson, D'Agorne, Runciman, Smalley, Waller and Widdowson



Thursday, 30 September 2021



5.30 pm



The George Hudson Board Room - 1st Floor West Offices (F045)


A G E N D A<AI1>







Notice to Members – Post Decision Calling In:


Members are reminded that, should they wish to call in any item* on this agenda, notice must be given to Democracy Support Group by 4:00 pm on Monday, 4 October 2021.


*With the exception of matters that have been the subject of a previous call in, require Full Council approval or are urgent, which are not subject to the call-in provisions. Any called in items will be considered by the Customer and Corporate Services Scrutiny Management Committee.




1.          Declarations of Interest 



At this point, Members are asked to declare:


·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests


which they may have in respect of business on this agenda.





2.          Exclusion of Press and Public 



To consider the exclusion of the press and public from the meeting during consideration of Annexes A, B and C to Agenda Item 9 (Haxby Station – Update and Land Acquisition) on the grounds that they contain information relating to the financial or business affairs of particular persons (including the authority holding that information).  This information is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).




3.          Minutes 

(Pages 3 - 14)


To approve and sign the minutes of the last Executive meeting, held on 26 August 2021.




4.          Public Participation 



At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.


Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Tuesday, 28 September 2021. 


To register to speak please visit to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.


Webcasting of Remote Public Meetings


Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at


During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates ( ) for more information on meetings and decisions.





5.          Forward Plan 

(Pages 15 - 18)


To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.




6.          Preparations for Welfare Winter Planning and Support 

(Pages 19 - 46)


The Director of Customer and Communities to present a report which reviews the provision of nationally and locally funded welfare support available to financially vulnerable residents and families during the coming winter months, seeks approval for proposals to address school holiday hunger in the short term and food poverty in the longer term, and provides options for the use of remaining emergency covid-related funding to benefit those residents most affected by the pandemic.




7.          York & North Yorkshire Road Safety Partnership – Safer Roads Strategy 

(Pages 47 - 88)


The Director of Planning, Transport & Environment to present a report which seeks endorsement of a strategy, developed with partners, to be used as a framework for the delivery of road safety interventions in the city.




8.          York Outer Ring Road (YORR) – Phase 1 Dualling – Evaluation of the Consultation Process and Resolution to Submit a Planning Application 

(Pages 89 - 320)


The Director of Planning, Transport & Environment to present a report which provides details of the evaluation of the consultation process carried out last autumn on the proposed YORR Phase 1 dualling scheme, recommends modifications to the scheme, and seeks approval to submit a planning application based on the revised scheme design.




9.          Haxby Station – Update and Land Acquisition 

(Pages 321 - 340)


The Corporate Director of Place to present a report which provides an update on progress towards a proposed new railway station in Haxby, and seeks approval to add the Haxby Station project to the council’s capital programme and to acquire the freehold interest of a plot of land in Haxby which will assist in delivery of the project. 




10.      Urgent Business 



Any other business which the Chair considers urgent under the Local Government Act 1972.




Democracy Officer:


Name: Fiona Young

Contact details:

·        Telephone – (01904) 552030

·        E-mail –






For more information about any of the following please contact the Democratic Services Officer responsible for servicing this meeting:


·        Registering to speak

·        Business of the meeting

·        Any special arrangements

·        Copies of reports and

·        For receiving reports in other formats


Contact details are set out above.