Notice of a public


Decision Session - Executive Member for Finance and Performance

Meeting to be held in consultation with the Executive Member for

Housing and Safer Neighbourhoods (for agenda item 4 Interim Financial Inclusion/Welfare Benefits Update Report)



Councillor Ayre (Executive Member for Finance and Performance) and Cllr Craghill (Executive Member for

Housing and Safer Neighbourhoods)



Monday, 13 December 2021



11.00 am



The George Hudson Board Room - 1st Floor West Offices (F045)






Notice to Members – Post Decision Calling In:


Members are reminded that, should they wish to call in any item* on this agenda, notice must be given to Democratic Services by 4:00 pm on Wednesday 15 December 2021.


*With the exception of matters that have been the subject of a previous call in, require Full Council approval or are urgent which are not subject to the call-in provisions. Any items that are called in will be considered by the Customer and Corporate Services Scrutiny Management Committee.




Written representations in respect of items on this agenda should be submitted to Democratic Services by 5:00pm on Thursday 9  December 2021.






1.          Declarations of Interest 



At this point in the meeting, the Executive Member is asked to


·        any personal interests not included on the Register of


·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.




2.          Minutes 

(Pages 3 - 6)


To approve and sign the minutes of the Decision Session held on 8 November 2021.




3.          Public Participation 



At this point in the meeting members of the public who have

registered to speak can do so. Members of the public may

speak on agenda items or on matters within the remit of the

committee. The deadline for registering at this meeting is at 5:00pm on Thursday 9 December 2021.


To register to speak please visit to fill out an online

registration form. If you have any questions about the

registration form or the meeting please contact the Democracy

Officer for the meeting whose details can be found at the foot of

the agenda.


Webcasting of Remote Public Meetings

Please note that, subject to available resources, this remote

public meeting will be webcast including any registered public

speakers who have given their permission. The remote public

meeting can be viewed live and on demand at


During coronavirus, we've made some changes to how we're

running council meetings. See our coronavirus updates

( for more information on

meetings and decisions.








4.          Interim Financial Inclusion/Welfare Benefits Update Report 

(Pages 7 - 26)


This report provides the Executive Member for Finance & Performance in consultation with the Executive Member for Housing & Safer Neighbourhoods with the Financial Inclusion/Welfare Benefits 2021/22 mid-term update including:

·        the ongoing impact of Coronavirus as well recent welfare benefits changes in York, including Universal Credit, and importantly the support available for residents in dealing with these challenges;

·        an update on benefits statistics and performance administered by the council including the York Financial Assistance Scheme;

·        other financial inclusion (FI) activity during 2021/22 including delivery of FISG grant schemes.




5.          Approval of ICT procurements with a whole life contract value of over £250k: HR & Payroll System 

(Pages 27 - 32)


The report presents details of a procurement to renew or replace a core ICT system in the council with a whole life contract value of over £250k. This is defined as a non-key routine procurement as per the council’s contract procedure rules and expenditure will fall within existing capital and revenue budget provisions. The details of the reprocurement of the council’s HR and Payroll system is contained at the annex to this report.


Exceptionally this is a retrospective report to meet the requirement for transparency regarding procurements of this nature. In this case due to contract renewal timescales and the critical nature of the system involved it has not been possible to present details of this procurement at a scheduled Executive member Decision Session in advance (approved instead by published officer decision in line with the council’s Constitution).




6.          Urgent Business 



Any other business which the Executive Member considers

urgent under the Local Government Act 1972.




Democracy Officer:


Name: Angela Bielby

Telephone: (01904) 552599



For more information about any of the following, please contact the Democracy Officer responsible for servicing this meeting:

·        Registering to speak

·        Business of the meeting

·        Any special arrangements

·        Copies of reports and

·        For receiving reports in other formats

Contact details are set out above.



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