Thursday, 18 March 2021




Set out below is a summary of the decisions taken at the Executive meeting held on Thursday, 18 March 2021.  The wording used does not necessarily reflect the actual wording that will appear in the minutes.


Members are reminded that, should they wish to call in a decision, notice must be given to Democracy Support Group no later than 4pm on the second working day after this meeting.  Please note that the recommendation to Council at Item 14 on the list cannot be called in.


If you have any queries about any matters referred to in this decision sheet please contact FionaYoung.



6.               City of York Council Recovery and Renewal Strategy - March Update


Resolved:  (i)      That the contents of the report be noted.


(ii)      That the recommendations in relation to the re-opening of the city centre outlined in Annex 1 be approved, and authority be delegated to the Corporate Director of Economy & Place, in consultation with the Executive Member for Economy & Strategic Planning to:

a)   provide temporary public toilets in the city centre during the initial stages of lockdown easing should they be required, at a cost of £2k per week;

b)   approve expenditure of up to £200k ARG to fund the delivery of the principles for managing city and secondary centre spaces that are set out in the report;

c)   submit any planning application required for temporary managed outdoor spaces;

d)   extend the Covid Marshalls until the end of June at a cost of £28k, to facilitate the Covid-safe management of the city through Covid Containment Grant funding.


(iii)     That the recommendations outlined in Annex 2 for the use of the Additional Restrictions Grant, including the closure of applications for the Additional Restrictions Grant on 31 March 2021, be approved.


(iv)    That the participation in a Behavioural Insights trial to support Covid-safe behaviours, as outlined in Annex 3, be approved.


(v)     That deferral of the implementation of the following fees until Step 4 of the Government’s recovery roadmap be approved, and the related discount agreed:

a) cremation fees to be charged at £745 until Covid restrictions are relaxed (estimated to be 21 June at the earliest);

b) free recording of services to be maintained until the same date.


(vi)    That approval be given to use the Government Covid Recovery Grant to mitigate the financial implications of the discounts in (v) above for 3 months, subject to further review should the date for Step 4 be moved.


Reason:     In order to support the safe re-opening of the city centre, while supporting local businesses and mitigating the risks of increased community transmission arising from an increase in the number of visitors to the city centre.




7.               Plans for the Future of the Health and Care System in York


Resolved:  (i)      That the collaboration and joint working between health and social care, both prior to and during the Covid-19 pandemic, and the opportunities this work presents to improve health services for York citizens in the long term, be noted.


                   (ii)      That it be noted that national policy direction and reforms, which encompass both health and social have, have implications for local authorities in terms of integration and collaboration with NHS partners.


                   (iii)     That the plans being proposed in York to respond to the national legislative changes, including current plans to establish the York Health and Care Alliance, be endorsed.


                   (iv)    That the participation of the council in this new Alliance, including the interim governance arrangements in 2021/22 in its ‘shadow’ year, be approved.


                   (v)     That the proposed priorities and areas that the Alliance will focus on in its first year, and the aims of the alliance to:

·        be people-centred,

·        integrate services, and

·        deliver timely and appropriate care

be supported.


(vi)    That future reports on progress and future arrangements for the York Health and Care Alliance be considered by the Health Scrutiny Committee, the Health & Wellbeing Board, and the Executive.


Reason:     In order to prepare the system in York to respond to the coming Government reforms to health and social care and to put York in the best place to benefit from these changes.




8.               Huntington Neighbourhood Plan - Examiner's Report


Resolved:  (i)      That the Examiner’s modifications, the Examiner’s consequential minor modifications and the proposed additional Green Belt modifications to the Huntington Neighbourhood Plan, as annexed to the report, be approved.


                   (ii)      That it be agreed that, subject to those modifications, the Plan meets the Basic Conditions and other legislative requirements.


                   (iii)     That the Plan, as amended, proceed to a local referendum based on the geographic boundary of the parish of Huntington, as recommended by the Examiner.


                   (iv)    That the Decision Statement at Annex D be approved and published on the City of York Council website.


Reason:     To allow the Plan to progress in line with neighbourhood planning legislation.




9.               Pollinator Strategy


Resolved:  That the Pollinator Strategy at Annex 1 to the report be approved.


Reason:     To improve the suitable habitat for pollinators within York.




10.            York Outer Ring Road Phase 1 Dualling - Resolution in principle to promote a Compulsory Purchase Order and associated Side Roads Order


Resolved:  (i)      That the general progress made on the YORR Phase 1 Dualling Scheme (the Scheme) be noted.


                   (ii)      That the principle of pursuing a CPO using powers contained in Part XII of the Highways Act 1980 to acquire the land required to deliver the Scheme (A19 Rawcliffe to A1036 Little Hopgrove) be approved.


Reason:     To enable officers to continue to prepare the documentation necessary to make the Order and, should continuing negotiations to acquire the land not be successful, to bring a report to a future Executive meeting requesting authority to make the Order.


                   (iii)     That the principle of pursuing a Side Roads Order under Sections 14 and 125 of the Highways Act 1980 to carry out works to the highway in association with the proposals for the CPO be approved.


                   (iv)    That authority be delegated to the Assistant Director of Transport, Highways & Environment to take all necessary steps to prepare to make the CPO referred to above, this delegation to include:

·        negotiation of easements and temporary rights where freehold ownership is not required e.g. for drainage purposes, or temporary occupation for the construction works; and

·        obtaining the release/extinguishment of, or variation of, any third party rights over affected land (for example a third party might have a right of way over land which needs to be acquired).


Reason:     To ensure that the council is in a position to make the Order as soon as practicable in the event that the making of a final Order is approved.




11.            Joint Waste Management Agreement


Resolved:  (i)      That approval be given to enter into the Shared Waste Management Services Agreement contained in Appendix A to the report.


                   (ii)      That authority be delegated to the Director of Transport, Highways & Environment, in consultation with the Director of Governance or her delegated officers, to take such steps as are necessary to complete the agreement.


Reason:     To develop a shared waste management service across CYC and NYCC for the management and disposal of waste (excluding collection services).


                   (iii)     That the additional cost of the Shared Waste Management Agreement, and that this will be met from existing budgets, be noted.


Reason:     To be clear that CYC will pay its fair share of the cost of the shared service.




12.            Consultation on Additional Licensing Scheme for Houses in Multiple Occupation (HMO)


Resolved:  (i)      That approval be given to undertake a city-wide, statutory 10-week consultation on the potential designation of ta targeted Additional Licensing Scheme for HMOs with 3 or 4 occupants within the wards of Hull Road, Guildhall, Clifton, Fishergate, Heworth, Micklegate, Osbaldwick & Derwent, and Fulford & Heslington.


                   (ii)      That a further report be brought to Executive following the conclusion of the consultation, to determine whether to designate an additional licensing scheme.


Reason:     To seek to improve HMOs, thereby:

·        benefiting tenants by ensuring that homes are safe and well-managed;

·         creating a level playing field for landords / agents;

·         supporting stakeholders such as the Fire and Rescue Service, Police and NHS by improving fire safety and security and reducing the number of unhealthy homes;

·         supporting universities and other educational institutions in attracting students;

·         supporting the wider city businesses and residents by providing well-managed and sustainable housing.




13.            Community Asset Transfer Update


Resolved:  That approval be given to:

a)   Grant a lease of Mayfields North to The Mayfields Community Trust for 10 years subject to a break clause, as set out in paragraph 30 of the report.

b)   Grant a lease of Mayfields South to Friends of York Railway Pond and Reserve for 25 years subject to a break clause as set out in paragraph 30 of the report.

c)   Grant a lease of Land at Clifton Without to Clifton Without Parish Council for 99 years.

d)   Grant a lease of Rowntree Pavilion to Rowntree Park Sports Association for 25 years.

e)   Grant a lease of Rowntree Tennis Courts to Rowntree Park Tennis Club for 25 years.

f)     Grant a lease of land near Rufforth to Rufforth & Knapton Parish Council for 99 years.

g)   Allocate £80K from the Climate Change capital budget to reprovide the allotments at Rufforth.

h)   Offer a 5 year lease (with the option to extend for a further 5 years) of the catering, communal dining and community hall facilities at Marjorie Waite Court to a community operator following a procurement exercise to secure an operator for a community café and the community hall under a concession contract, with authority to be delegated to the Corporate Director of Economy & Place (in consultation with the Director of Governance or her delegated officers) the authority to take such measures as are necessary to procure, award and enter into the resulting contract.

i)     Grant a lease of Chapmans Pond, Moor Lane to Chapmans Pond Community Interest Company for 10 years.

j)     Offer to the Trustees of Poppleton Community Trust the principle of surrendering their existing lease and being granted a new 99 year lease of the Poppleton Centre.

k)   Agree in principle a 99 year lease of the upper floors of Rowntree Park Lodge to the Friends of Rowntree Park, with authority to make the final decision to grant that lease to be delegated to the Executive Member for Finance and Performance, subject to the agreement of a funded business case at an Executive Member Decision Session in the next 12 months, or at a date agreed by the Executive Member for Finance and Performance.


Reasons:   (i)      To support York communities to access external funding and grants, to develop the facilities in line with local community aspirations and secure their long term sustainable care providing savings to the Council if it were to otherwise operate and manage these facilities itself.


                   (ii)      To support the health and wellbeing of people in the local community by providing the use of council assets which can be actively managed and improved by the involvement of the local community.




14.            Plans for the Future of the Health and Care System in York


Recommended:  That the York Health and Care Alliance be adopted as a sub-group of the Health and Wellbeing Board.


Reason:     In order to prepare the system in York to respond to the coming Government reforms to health and social care and to put York in the best place to benefit from these changes.