Notice of a public meeting of                                 




Councillors Aspden (Chair), Ayre, Craghill, Cuthbertson, D'Agorne, Orrell, Runciman, Smalley, Waller and Widdowson



Tuesday, 15 December 2020



5.30 pm



Remote Meeting






Notice to Members – Post Decision Calling In:


Members are reminded that, should they wish to call in any item* on this agenda, notice must be given to Democracy Support Group by 4:00 pm on Thursday, 17 December 2020.


*With the exception of matters that have been the subject of a previous call in, require Full Council approval or are urgent, which are not subject to the call-in provisions. Any called in items will be considered by the Customer and Corporate Services Scrutiny Management Committee.




1.          Declarations of Interest 



At this point, Members are asked to declare:


·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests


which they may have in respect of business on this agenda.





2.          Exclusion of Press and Public 



To consider the exclusion of the press and public from the meeting during consideration of Annex 2 to Agenda Item 8 (New Stadium Leisure Complex Commercial Proposal on Restaurant Units) on the grounds that it contains information relating to the financial or business affairs of particular persons.  This information is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).




3.          Minutes 

(Pages 1 - 20)


To approve and sign the minutes of the last Executive meeting, held on 26 November 2020.




4.          Public Participation 



At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.

Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at remote meetings. The deadline for registering at this meeting is at 5.00pm on Friday, 11 December 2020.

To register to speak please visit to fill in an online registration form. If you have any questions about the registration form or the meeting please contact Democratic Services.  Contact details can be found at the foot of the agenda.  


Webcasting of Remote Public Meetings


Please note that, subject to available resources, this remote public meeting will be webcast including any registered public speakers who have given their permission. The remote public meeting can be viewed live and on demand at


During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates ( for more information on meetings and decisions.



5.          Forward Plan 

(Pages 21 - 22)


To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.




6.          Update on the Council’s Preparations for the UK’s Exit from the European Union - End of Transition 

(Pages 23 - 32)


The Chief Operating Officer to present a report which provides an update on City of York Council’s preparations for the end of the Transition period scheduled to take place on 1 January 2021, following the UK’s exit from the European Union, on 31 January 2020.




7.          City of York Council Renewal and Recovery Strategy - December Update 

(Pages 33 - 42)


The Chief Operating Officer to present an update report for December on the council’s activities both directly in response to Covid-19 and to support recovery and renewal.




8.          New Stadium Leisure Complex Commercial Proposal on Restaurant Units 

(Pages 43 - 58)


The Chief Operating Officer and Chief Finance Officer to present a report which provides an update on the Commercial Deal agreed by Executive in October 2017 in respect of disposal and development of land adjoining the new Community Stadium, and presents options on the way forward in the light of the current position.


Note: This item was added late to the Forward Plan under urgency procedures, as a decision is required prior to the expected completion of the Stadium in December 2020.  A Regulation 10 notice has been published on the council’s website.




9.          Make It York - Impact of Covid-19 

(Pages 59 - 84)


The Director of People to present a report which proposes a series of actions to respond to a request from Make It York for financial support to mitigate the impact of Covid-19 on the company. 



10.      Council Housing Energy Retrofit Programme 

(Pages 85 - 106)


The Interim Director of Place to present a report which sets out proposals for the retrofit of the council’s housing stock to deliver energy efficiency measures that will support the ambition for zero carbon emissions by 2030, and options to allocate the agreed capital budget for this purpose.




11.      Amendment to Council Tax Support Scheme 

(Pages 107 - 136)


The Chief Operating Officer to present a report which asks Executive to recommend that Council amend the Council Tax Support scheme, following consultation on implementing a De Minimis limit in respect of a change in financial income before customers in receipt of council tax support are issued with an adjustment notice (revised bill).       




12.      Urgent Business 



Any other business which the Chair considers urgent under the Local Government Act 1972.





Democratic Services Officer:

 Name: Fiona Young

Contact details:

·        Telephone – (01904) 552030

·        E-mail –




For more information about any of the following please contact the Democratic Services Officer responsible for servicing this meeting:

·        Registering to speak

·        Business of the meeting

·        Any special arrangements

·        Copies of reports and

·        For receiving reports in other formats

Contact details are set out above.