Notice of a public meeting of                                 




Councillors Aspden (Chair), Ayre, Craghill, Cuthbertson, D'Agorne, Orrell, Runciman, Smalley, Waller and Widdowson



Thursday, 26 November 2020



5.30 pm



Remote Meeting






Notice to Members – Post Decision Calling In:


Members are reminded that, should they wish to call in any item* on this agenda, notice must be given to Democracy Support Group by 4:00 pm on Monday, 30 November 2020.


*With the exception of matters that have been the subject of a previous call in, require Full Council approval or are urgent, which are not subject to the call-in provisions. Any called in items will be considered by the Customer and Corporate Services Scrutiny Management Committee.




1.          Declarations of Interest 



At this point, Members are asked to declare:


·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests


which they may have in respect of business on this agenda.





2.          Exclusion of Press and Public 



To consider the exclusion of the press and public from the meeting during consideration of the following:


‘Confidential’ Annexes 1, 2, 3, 4 and 5 to Agenda Item 9 (Update on the Asset Management Strategy 2017-2022) on the grounds that they contain information relating to the financial or business affairs of particular persons.  This information is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).




3.          Minutes 

(Pages 1 - 10)


To approve the minutes of the last Executive meeting, held on 22 October 2020.




4.          Public Participation 



At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.


Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at remote meetings. The deadline for registering at this meeting is at 5.00pm on Tuesday 24 November 2020.


To register to speak please visit to fill in an online registration form. If you have any questions about the registration form or the meeting please contact Democratic Services.  Contact details can be found at the foot of the agenda.  


Webcasting of Remote Public Meetings


Please note that, subject to available resources, this remote public meeting will be webcast including any registered public speakers who have given their permission. The remote public meeting can be viewed live and on demand at




During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates ( for more information on meetings and decisions.




5.          Forward Plan 

(Pages 11 - 14)


To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.




6.          City of York Council Recovery and Renewal Strategy - November Update 

(Pages 15 - 24)


The Chief Operating Officer to present an update report for November on the council’s activities both directly in response to Covid-19 and to support recovery and renewal.




7.          The Future of the Extended City Centre Footstreets 

(Pages 25 - 128)


The Corporate Director of Economy and Place to present a report which reviews the temporary extension of the city centre footstreets in response to Covid-19, the mitigations in place for those who have been affected by the revised footstreets, and whether any of the temporary measures should be made permanent, in view of the feedback received and future strategic priorities.




8.          York Railway Station Gateway – Funding and Delivery 

(Pages 129 - 174)


The Corporate Director of Economy and Place to present a report which provides an update on the current status of the Station Frontage project and seeks approval for a phased approach to delivery and a series of actions enabling progress while mitigating the risks to the council.




9.          Update on the Asset Management Strategy 2017-2022 

(Pages 175 - 258)


The Interim Director of Place to present a report which sets out progress against the delivery of the council’s Asset Management Strategy for the period 2017-2022, and seeks approval for proposed amendments to the Strategy and a series of proposals for lease disposal and acquisition.







10.      City of York Council's relationship with Welcome to Yorkshire 

(Pages 259 - 286)


The Corporate Director of Economy and Place to present a report which reviews the role of Welcome to Yorkshire (WTY) in promoting York and Yorkshire to potential visitors, outlines current funding arrangements, and seeks approval for a financial contribution and proposed governance, monitoring and review arrangements to underpin this.




11.      Wenlock Children's Home Contract Variation and Extension with Hexagon Care Services 

(Pages 287 - 294)


The Corporate Director of People to present a report which seeks approval for a variation and extension to an existing contract with Hexagon Care Services, for the provision of residential care for young people.


Note: This item has been included on the agenda under urgency procedures, as a key decision listed on the Forward Plan for less than 28 days before the meeting date.  This is because the recommended course of action had not been confirmed as a possibility in time to meet this deadline and the existing contract will expire on 7 December.  A notice under Regulation 10 has been published on the council’s website. 




12.      2020/21 Finance and Performance Monitor 2 

(Pages 295 - 342)


The Chief Operating Officer to present a report which provides details of the council’s overall finance and performance position for the period 1 April 2020 to 30 September 2020, together with an overview of any emerging issues.




13.      Capital Programme - Monitor 2 2020/21 

(Pages 343 - 360)


The Chief Finance Officer to present a report which sets out the projected outturn position for 2020/21, including any under-spends,  over-spends and adjustments, along with requests to re-profile budgets to and from current and future years.




14.      Treasury Management Mid-Year Review and Prudential Indicators 2020/21 

(Pages 361 - 374)


The Chief Finance Officer to present a report which provides an update on Treasury Management activity and Prudential Indicators for the period 1 April 2020 to 30 September 2020.





15.      Urgent Business 



Any other business which the Chair considers urgent under the Local Government Act 1972.





Democratic Services Officer:


Name: Fiona Young

Contact details:

·        Telephone – (01904) 552030

·        E-mail –





For more information about any of the following please contact the Democratic Services Officer responsible for servicing this meeting:

·        Registering to speak

·        Business of the meeting

·        Any special arrangements

·        Copies of reports and

·        For receiving reports in other formats

Contact details are set out above.