Joint Standards Committee



Councillor Claire Douglas (Chair)

Cllrs Baker, Carr, Fisher and Rowley

Angharad Davies (Independent Member) and David Laverick (Independent Member)

Cllrs Chambers (Parish Council Member), and Rawlings (Parish Council Member)



Wednesday, 30 September 2020



4.00 pm



Remote Meeting







1.          Apologies 



Apologies received for the meeting to be acknowledged.




2.          Appointment of Chair 



The Committee is to agree and appoint a chair for the Committee meeting.




3.          Appointment of Vice Chair 



The Committee is to agree and appoint a vice chair for the Committee meeting.




4.          Declarations of Interest 



Members are asked to declare:


·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests


which they might have in respect of business on this agenda.




5.          Exclusion of Press and Public 



To consider excluding the public and press from the meeting during consideration of agenda item 10 “Monitoring report in respect of complaints received” on the grounds that it contains information which is likely to reveal the identity of individuals. This information is classed as exempt under Paragraph 2 of Part 1 of Schedule 12 A of the Local government Act 1972, as amended by the Local Government (Access to Information)(Variation) Order 2006.




6.          Minutes 

(Pages 1 - 4)


To approve and sign the minutes of the meeting of the Joint Standards Committee held on 22 July 2020.




7.          Urgent Business 



Any other business which the Chair decides is urgent under the Local Government Act 1972.




8.          Public Participation 



At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.


Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at remote meetings. The deadline for registering at this meeting is Monday 28 September 2020.


To register to speak please visit to fill out an online registration form. If you have any questions about the registration form or the meeting please contact the Democracy Officer for the meeting whose details can be found at the foot of the agenda.  


Webcasting of Remote Public Meetings


Please note that, subject to available resources, this remote public meeting will be webcast including any registered public speakers who have given their permission. The remote public meeting can be viewed live and on demand at


During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates ( for more information on meetings and decisions.




9.          Report on Parish Council membership 

(Pages 5 - 8)


This report updates the Committee on steps taken to fill the current Parish vacancy on the Joint Standards Committee.




10.      Monitoring Report on Complaints Received 

(Pages 9 - 22)


To receive a routine update report on recent standards complaints.




11.      Dispensation granted to City of York Council elected Members 

(Pages 23 - 26)


This report informs the Committee that dispensation was granted to City of York Councillors on 3 September 2020 to attend and or participate in a meeting of the Customer & Corporate Services Scrutiny Management Committee on 16 September 2020.




12.      Planning and pre-determination: advice for Council Members and the role of JSC in disseminating this 

(Pages 27 - 44)


This report considers planning, in particular, pre-determination in planning matters and identifies potential ethical standards issues which the Joint Standards Committee may wish to discuss, particular ways in which to disseminate this advice across City of York and Parish Councillors.




13.      Update on whistleblowing policy 

(Pages 45 - 62)


This report updates Members on the review of the Council’s Whistleblowing Policy.







14.      DBS checks and remit of Joint Standards Committee 

(Pages 63 - 64)


This report provides a brief update as to whether the decision around DBS checks for Councillors sits within the Committee’s remit.




15.      International travel protocol 

(Pages 65 - 68)


This report contains a draft International Travel Protocol for the Joint Standards Committee to review and consider.




16.      Report on how the Joint Standards Committee and City of York Council can better support Parish Councils in their work 

(Pages 69 - 78)


This reports outlines possible areas of discussion around how the Joint Standards Committee and the Council can better support Parish Councils.




17.      Update on draft annual report 

(Pages 79 - 80)


This report provides the Joint Standards Committee with an update on the draft Annual Report.




18.      Review of Work Plan 

(Pages 81 - 82)


To consider the Committee’s work plan and to make any changes or additions that may be required.




Democracy Officer:

Robert Flintoft


Contact Details:

Telephone – (01904) 555704

Email –






For more information about any of the following please contact the Democratic Services Officer responsible for servicing this meeting:


·        Registering to speak

·        Business of the meeting

·        Any special arrangements

·        Copies of reports


Contact details are set out above.