22/100
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1
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Recording the Meeting
The right to record, film and to broadcast
meetings of Bishopthorpe Parish Council, its committees, sub
committees and any joint committees is established under the
Openness of Local Government Regulations 2014. Bishopthorpe
Parish Council is committed to being open and transparent in the
way it conducts its decision making and therefore such recording is
permitted under the lawful direction of Bishopthorpe Parish
Council. Full rules for recording are available from the Clerk and
those people recording any meeting will be deemed to have accepted
them whether they have read them or not.
All recording must be undertaken in an obvious way and the wishes
of any members of the public who do not want to be recorded must be
respected. All persons recording the meeting are reminded
that the ‘Public Participation’ period at the beginning
of the meeting is not part of the formal
meeting.
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22/101
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2
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Apologies for absence.
Cllr. Nicholls and Cllr. Astbury
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22/102
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3
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Declarations of Interest
At this point Councillors are asked to
declare any prejudicial interests they may have in the business on
this agenda. Cllr. Green declared an interest in item
5.1.2
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22/103
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4
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Minutes of Meeting, 24th May
2022
Acceptance of the minutes was proposed by Cllr.
Harrison and seconded by Cllr. Jemison. Carried unanimously
by all who attended the meeting. The minutes were signed by
the Chairman.
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22/104
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5
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Consideration of Planning Matters and recommendations of the
Planning Group
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5.1
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Notice of Applications
received
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5.1.1
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124 Acaster Lane. Two storey rear extension, single storey
side / rear extension and repositioning of solar panels to
rear. 22/00267/FUL – Revised design. No
Objection
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5.1.2
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Cherry Garth, 50 Main
Street. Flat roof
extension within existing valley roof. 22/01078/FUL.
No Objection
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4.5.2
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Notice of decisions given
(Parish Council decisions are highlighted in
blue)
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5.2.1
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52 Lang Road. Single storey side and rear extension following
demolition of garage. 22/00705/FUL. (No
Objection). Approved
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5.2.2
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124 Acaster Lane. Two storey rear extension, single storey
side / rear extension and repositioning of solar panels to
rear. 22/00267/FUL. (No Objection – February
2022 decision: see above 5.1.1). Approved
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5.2.3
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38 Church Lane. Two storey side and rear extension,
single storey rear extension, two dormers and two rooflights to
rear, alterations to doors and windows to front and replacement
roof following demolition of garage, office and conservatory.
22/00134/FUL. (No Objection).
Approved.
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5.2.4
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The Vicarage, 48 Church
Lane. Fell one
Thuja and one Cypress tree in a conservation area.
22/00924/Tree Conservation Area.
(Objection).
Approved
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5.3
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Large Householder Extension Notifications
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5.3.1
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None
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5.4
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Other Planning Matters
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5.4.1
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PROW – Section 53 Wildlife and Countryside
Act 1989 –
Application to record a public footpath from Chantry Lane,
Bishopthorpe to Ferry Lane, Bishopthorpe – Nothing to
report, Cllr. Harrison to chase this item.
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5.4.2
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Email from Caroline Osbourne, Planning
Enforcement Officer, City Council - Bishopthorpe moorings, Ferry
Lane, York – In
March 2022 the Parish Council was contacted by Caroline Osbourne,
Planning Enforcement Officer from the City of York Council, who
wrote to all land owners from the marina to the swing bridge
stating that:
“…there has been a considerable
amount of changes and additions along the river bank from the area
after Bishopthorpe Marine to the field before the swing bridge,
however there is no planning consent for
these…”
Ms Osbourne sent a
further email to the Parish Council confirming that she found no
issues on land owned by the Parish Council but confirmed that
enforcement action would be taken against non-compliant land
owners. A further inspection of the area was planned around
the 6th June with Ms Osbourne promising to keep the
Parish Council advised of progress.
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5.4.3
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Planning Application information received May
24th: Proposed 5G Telecommunications Installation for
H3G UK – from WHP Telecoms Ltd - update
The Parish Council has objected both
to the location and the appearance of the proposed
telecommunication installation.
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22/105
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6
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Services
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6.1
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Village Hall Management
Committee
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6.1.1
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Management Committee Report
– The bi-annual Fire
Inspection has been undertaken by Advance Fire Services and a
Certificate of Inspection provided to the Parish Council for
display. No issues were raised by the inspection and the hall
remains fully compliant with regulation.
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6.1.2
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External Repairs – Nothing to report.
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6.1.3
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Risk Assessment Document – Nothing to report.
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6.2
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Sports and Leisure Management
Committee
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6.2.1
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Management Committee Report – By email Cllr. Nicholls
reported the following items:
·
A window has been broken and is now
boarded up awaiting repair.
·
There will be a fund-raising event
organised by the Cricket Club on Sunday 17th July.
This will take the form of a T20 match against York City FC where
there will be food stalls and a stand selling York Gin. Any
support villagers can give the club will be very
welcome.
Cllr. Harrison reported that the Church
Commissioners have contacted the Parish Council to begin lease
renegotiations. Cllr. Harrison will contact Savills (The
Church Commissioners agent) to progress this matter. Action Cllr
Harrison.
Cllr. Conley described to the meeting an email
exchange she has had with Constable Samantha Abel concerning a
planning matter regarding the felling of a tree(s) around the
Sports Pavilion. It transpires that a member of the public
telephoned the police to report that a tree had been cut down and
that at the time birds were nesting in it. This, of course,
is illegal. The Police were led to believe that the Parish
Council had organised the felling but Cllr. Conley confirmed that
the Parish Council had not cut down any trees and suspected that
the work may have been undertaken in a private garden.
However, the Police Officer responded that it was near to the river
bank at the back of the Sports Pavilion.
Interjecting, Cllr. Harrison suggested that the
tree(s) in question may be those removed by York Marine Services
next to Field 84. Further information is needed from the
Police before the Parish Council can fully investigate this
incident.
Finally, Cllr. Harrison commented that the
sports field hedge is very overgrown and is impacting access along
the Acaster Lane footpath. He offered to contact Mike Dale of
Crombledale Contracting to ask for the hedge to be
cut.
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6.2.2
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Internal alterations to building
– A meeting has been organised
with the builder who plans to commence work, week commencing July
25th.
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6.2.3
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Cricket scorebox rebuild – One of the builders, who didn’t
show interest for the internal alterations to the Sports Pavilion,
has expressed an interest in the scorebox rebuild – clearly
preferring to take on a small job.
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6.3
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Finance Committee
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6.3.1
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Committee Report – The external audit of the Parish
Council’s accounts is imminent.
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6.3.2
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Defibrillator – Very generous donations have been
received from the following to providing new defibrillator units
for the village:
Bishopthorpe Sports Club
£1,066.42
Mrs Everett-Allen £1,500.00 and
Mary Wright £1,500
The Parish Council wishes to express its sincere
thanks on behalf of the village to all three contributors, who
through their generous donations will help to save
lives.
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6.4
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Field 84, Riverside and
Footpaths Working Party
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6.4.1
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Update – Nothing to report.
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6.5
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Youth Support and
Children’s Recreation
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6.5.1
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Monthly Park inspection – Cllr. Gajewicz reported no incidents
from the previous month’s inspection. Cllr. Harrison to
take the inspection bag this month.
Going forward Cllr. Harrison encouraged
Councillors to write comments on the inspection sheets, no matter
how minor, as evidence of the inspection.
Cllr. Hunt recently attended the Yorkshire Local
Councils Association course for Playgroup Inspections –
reporting that it was very informative.
The next annual inspection of the Play Area is
due during October 2022
Cllr. Harrison reported that the City Council
has been contacted by a resident asking them to replace his damaged
fence panels on the path leading up to the park entrance. The
City Council believed that the Parish Council own the land in
question but the Clerk produced a copy from the deeds showing
otherwise. The claim has been returned to the City
Council.
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6.5.2
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Painting floor markings for new games at the end
of the park on the tarmac area – Cllr. Conley commented that she recently
attended the annual fair at the Infants School and noticed that
they have some excellent floor markings for games, which Parish
Council should ask to photograph and copy in the Play Area. Action
Cllr Nicholls
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6.5.3
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Repairs to wooden boards and replacement
bark – Cllr.
Jemison reported that Mike Dale of Crombledale Contracting has
ordered the raw materials and hopes to commence work later this
week.
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6.6
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Allotments
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6.6.1
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Monthly report – Cllr. George reported that demand for
plots remains high. There is increased water usage at both
sites, but this is to be expected given the time of
year.
Unfortunately, it appears that three Elm trees
may be affected by disease at the Acaster Lane site. A
qualified arborist will be asked to assess them. Action
Cllr George
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6.7
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Senior Citizens Support, Vernon House and Accessibility
Issues
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6.7.1
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Monthly Report – The bi-annual Fire Inspection has been
undertaken by Advance Fire Services and a Certificate of Inspection
provided to the Parish Council for display. No issues were
raised by the inspection and Vernon House remains fully compliant
with regulation.
Cllr. Green reported that Vernon House has
commenced its day trips around Yorkshire, which had to be cancelled
during the pandemic. Covid anxiety continues to lessen and
the trip to Skipton was at full capacity, with more adventures
planned in the near future.
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6.8
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Web Site Management
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6.8.1
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Monthly update – Cllr. Conley confirmed that the page is
up to date.
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6.9
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Bishopthorpe Library
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6.9.1
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Monthly update – Cllr. Gajewicz reported that she was
unable to attend the Library Committee Meeting but understands that
it was reported that the Holgate Windmill talk was very
successful. A retro-games afternoon and a Summer Quiz are
planned to take place shortly. The library organises
‘Bishy Bookworms’ on the first Saturday of the month in
addition to a Lego Club every Wednesday at 4.30pm. A
community jigsaw is always available with library users encourage
to participate.
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6.9.2
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Renewal of lease from City
Council – The City
Council are in the process of renewing the lease for the Sensory
Garden with the Parish Council.
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6.10
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Environmental and Sustainability
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6.10.1
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Monthly Report – Cllr. Green Nothing to
report.
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6.11
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Community Emergency Planning
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6.11.1
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Monthly update – Nothing to report.
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6.12
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Bishopthorpe Orchard
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6.12.1
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Committee Update – Nothing to report.
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22/106
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7
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Financial
Transactions
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7.1
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Payments to approve
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7.1.1
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Cheque / Direct Debit payments
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Amounts paid
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Monthly direct debit to E-On Sports Pavilion
Electricity (due 28/6)
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432.00
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Monthly direct debit to E-On Village Hall
Electricity (due 21/6)
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252.00
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Monthly direct debit to E-On Village Hall Gas
(due 28/6)
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344.00
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The Renewable Energy Co. Vernon House
Electricity (due 20/6)
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29.28
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PlusNet – Village Hall Wi-Fi connection
monthly charge (paid 31/5)
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28.87
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PlusNet – Vernon House Wi-Fi connection,
monthly charge (paid 31/5)
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28.87
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Total Amount paid
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£1,115.02
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7.1.2
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On-Line Banking payments
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Amounts paid
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Clerk’s Salary
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712.25
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Clerk’s Expenses- (Sensory Garden Lease postage £2.85, Stamps
£16.84, AGAR postage to External Auditor
£1.45)
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21.14
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M Haynes - Village Hall Facilities
Manager
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437.50
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Village Hall Facilities Manager
expenses
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0.00
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C Julie Bradley - Vernon House
Caretaker
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250.00
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C Julie Bradley - Vernon House Caretaker
expenses
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0.00
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C Henk – Sports Pavilion
cleaning
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150.00
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C Henk – Sports Pavilion cleaning
expenses
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4.50
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A Powell – Sensory Garden gate daily
opening / locking
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105.00
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York Wi-Fi Solutions – monthly charge for
support and maintenance
|
24.00
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Sports Turf Services Ltd – Grass cutting
sports field, Ferry Lane
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156.00
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Business Stream – 8th May to
15th May, Village Hall water
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94.90
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Business Stream – 8th May to
15th May, Allotments Appleton Road
|
9.35
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T Loach – Annual payment to Internal
Auditor
|
75.00
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Cllr. Harrison – provision of bedding plants for Village
Hall trough and Sensory Garden
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359.93
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Cllr. Thornton – cost of jubilee poster
lamination
|
20.24
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Business Steam – 8th to
16th May, Sports Pavilion water
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67.21
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Richard Green Gas Services – call out to
leaking pipe at Sports Pavilion
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48.00
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Cllr. Harrison – Flower purchase for
Sensory Garden
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65.00
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Cllr. Green – Food supplied to Vernon
House AGM
|
20.00
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Cloud Next Ltd – annual charge for website
services
|
119.98
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Advance Fire Services, Vernon House
inspection
|
63.00
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Advance Fire Services, Village Hall
inspection
|
50.46
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Advance Fire Services, Vernon House
inspection
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88.20
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Jubilee gas bottle purchase (refund to Cllr.
George)
|
48.11
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High Street Safari – Correx
Boards
|
75.00
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Yorkshire Local Councils Association
– Play Area Inspection
webnar Cllr. Hunt
|
25.00
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On-line payment total
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3,089.77
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Payment Total
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£4,204.79
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7.2
|
Income Receipts
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Village Hall rental
income:
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18/5 S Allen, Black Cats Pilates
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25.00
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19/5 J Acey Village Hall Management
Committee
|
30.00
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20/5 Sue Coates, Slimming World
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50.00
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25/5 S Allen, Black Cats Pilates
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25.00
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26/5 Fisher SE rental fee
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55.00
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27/5 Carolyn Sanderson, rental fee
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10.00
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27/5 W Allison, Wednesday Badminton
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18.00
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27/5 Sue Coates, Slimming World
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50.00
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2/6 Nikki MacLeod
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100.00
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6/6 Sue Coates, Slimming World
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50.00
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8/6 S Allen, Black Cats Pilates
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25.00
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10/6 Sue Coates, Slimming World
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50.00
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15/6 S Allen, Black Cats Pilates
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25.00
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17/6 Sue Coates, Slimming World
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50.00
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Other Income:
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16/5 C Everette-Allen, contribution towards
defibrillator purchase
|
1,500.00
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1/6 M Wright, contribution towards defibrillator
purchase
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1,500.00
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14/6 Vernon House income
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332.50
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£3,895.50
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Approval of
financial transactions proposed by Cllr. Jemison and seconded by
Cllr. Thornton. Carried Unanimously.
|
|
£2,002.43
|
22/107
|
8
|
School Governors
|
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|
8.1
|
Infants School – Nothing to
report.
|
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8.2
|
Junior School – Nothing to report.
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22/108
|
9
|
Young Person of the Year Award
and the Gordon Watkins Community
Award
|
|
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9.1
|
Committee Report – Nothing to
report.
|
|
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22/109
|
10
|
Pinfold
|
|
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|
10.1
|
Committee Report – Nothing to report.
|
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22/110
|
11
|
Sensory Garden
|
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11.1
|
Committee Report – Mrs Harrison of Main Street has expressed an
interest in undertaking the upkeep of the Sensory Garden.
There are four main planters in the garden – each
representing one of the senses of sight, hearing, taste and
smell. Mrs Harrison replanted the ‘sight’
planter, taking inspiration from the colours of a rainbow, and is
interested in playing a more ongoing role for garden maintenance in
future.
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11.2
|
Mosaic repairs – Nothing to report.
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22/111
|
12
|
Police Liaison
|
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|
12.1
|
North Yorkshire Police Force
– Cllr. Green reported that
she is a member of the Community Review Group which allows members
of the public to check police reports in the York and Selby areas
for public transparency reasons.
Cllr. George reported that there were five
incidents reported in Bishopthorpe for the month of April;
including one anti-social behaviour and one burglary.
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22/112
|
13
|
Local Council
Association
|
|
|
|
13.1
|
Yorkshire Local Councils Association
– Nothing to
report.
|
|
|
|
13.2
|
Resilience and Community Emergency Planning,
Senior Resilience and Emergencies
Officer, North Yorkshire Council Webinar Session - Thursday, 9 June
2022 2.00pm to
3.00pm – Noted.
|
|
|
|
13.3
|
White Rose Updates – National Association
continues to lobby for online meetings –
Noted.
|
|
|
|
13.4
|
YLCA York Branch Annual Meeting - Thursday, 9
June 2022 – Noted.
|
|
|
|
13.5
|
Invitation to nominate interested councillors to
be substitute parish representatives of the City of York Council
Standards Committee. Noted.
|
|
|
|
13.6
|
Invitation to PTC briefings June
2022. Noted.
|
|
|
|
13.7
|
Yorkshire Local Councils Association Webinar
Training Programme August and
September 2022. Noted.
|
|
|
|
13.8
|
YLCA Conference 23 September 2022.
– Cllr. Harrison will go as the Chair of both
Bishopthorpe Parish Council and the York Branch of the YLCA.
Cllr. Green will attend as a member of Bishopthorpe Parish
Council
|
|
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13.9
|
Invitation to join Commissioner Zoë’s
Safeguarding Workshop – Noted.
|
|
|
|
13.10
|
Notes from meeting with Zoe Metcalfe Police,
Fire & Crime Commissioner for North
Yorkshire – Noted.
|
|
|
|
|
|
22/113
|
14
|
Highway Matters
|
|
|
|
14.1
|
First Bus terminus on Acaster Lane
– Cllr. Harrison reported that
First Buses are now turning off their engines when idling at the
Acaster Lane bus stop.
Following a recent Liaison Group meeting with
City of York Council Cllr. Harrison requested details of the
subsidies provided to bus companies to enable routes to
operate. He has suggested that he ask Parish Councils on the
route of the York Pullman 21 route if they would like to contribute
to a subsidy, along with City Council financial support, to provide
a Sunday service along this route.
|
|
|
|
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|
|
22/114
|
15
|
Correspondence
|
|
|
|
15.1
|
City of York not covered
elsewhere
|
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15.1.1
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None
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15.2
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Others
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15.2.1
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Email from Cllr. Galvin: TCV | Services for
Land Management
– The Parish Council would rather use a local company, in the
first instance, than offer work to an organisation outside the
village.
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15.2.2
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Email from Ben Atkin, City of York Council -
Digital Digest (Newsletter) - Spring 2022 - Cllr. George reported that the digital
infrastructure (broadband installation) in place in the centre of
York is slowly growing outwards across the region. Wheldrake
are currently undergoing a broadband upgrade but at the moment
there is no plan to instal this in Bishopthorpe.
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22/115
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16
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Ward Committee
Ward Committee update report from Ward
Councillor Cllr. Galvin: No
Ward update report from Ward Councillor Cllr. Galvin has been
received for June.
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22/116
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17
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Any other business, which
the Chairman considers urgent under the Local Government Act
1972
·
Both Cllr. Green and Cllr. Thornton gave their apologies in advance
for July Parish Council meeting.
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22/117
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18
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Date and time of next meeting – Tuesday,
26th July, 2022 at 7pm at the Village Hall.
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