Agenda, decisions and minutes

At this point Members are asked to declare any personal or prejudicial interests they may have in the business on the agenda.

The Cabinet Member was invited to declare at this point in the meeting any personal or prejudicial interests she might have in the business on the agenda.  None were declared.

To approve and sign the minutes of the Decision Session of the Executive Member for Corporate Services held on 19 April 2011.

RESOLVED:That the minutes of the Decision Session held on 19 April 2011 be approved and signed by the Cabinet Member as a correct record.

At this point in the meeting, members of the public who have registered their wish to speak at the meeting can do so.  The deadline for registering is 5.00pm on Monday 18 July 2011.

Members of the public may register to speak on:-

• An item on the agenda
• An issue within the Cabinet Member’s remit
• An item that has been published on the Information Log since the last session.

It was reported that there were no registrations to speak under the Council’s Public Participation Scheme.

To consider excluding the press and public from the meeting during consideration of Annex B of agenda item 5 “Bad Debt Write Off Report – Period April to June 2011” on the grounds that it contains information which is likely to reveal the identity of an individual and relating to the financial or business affairs of any particular person.  This information is classed as exempt under Paragraphs 2 and 3 of the Schedule 12A to Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) Order 2006.

RESOLVED:That the press and public be excluded from the meeting during consideration of Annex B of agenda item 5 “Bad Debt Write Off Report – Period April to June 2011” on the grounds that it contains information which is likely to reveal the identity of an individual and relating to the financial or business affairs of any particular person.  This information is classed as exempt under Paragraphs 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) Order 2006.

This report presents to the Cabinet Member for Corporate Services the irrecoverable accounts in respect of Council Tax (CT), National Non-Domestic Rates (NNDR), Sundry Debtors and Housing Benefit overpayment for write-off covering the period 1 April 2011 to 30 June 2011.

RESOLVED:           That the write off of bad debt, as set out at Table 1, of the report and detailed in confidential Annex B of the report, be approved

REASON:            To remove irrecoverable bad debt from the council’s accounts in accordance with accountancy best practice.

The Cabinet Member received a report that presented the irrecoverable accounts in respect of Council Tax (CT), National Non-Domestic Rates (NNDR), Sundry Debtors and Housing Benefit overpayment for write-off covering the period 1 April to 30 June 2011.

The Cabinet Member then considered whether to write off the accounts totalling £79,491.25 in line with the council’s Financial Regulations or to leave the accounts on the council’s accounts, but acknowledging the risk set out in paragraph 15 of the report.

RESOLVED:           That the write off of bad debt, as set out at Table 1, of the report and detailed in confidential Annex B of the report, be approved

REASON:            To remove irrecoverable bad debt from the council’s accounts in accordance with accountancy best practice.

The purpose of the report is to obtain approval to the proposed new provisions of the Management Agreement for the Founder Members of Yorkshire Purchasing Organisation (YPO).

RESOLVED:That the Cabinet Member for Corporate Services agrees to:

i)                   Approve the proposed Management Agreement, set out at Annex 1 of the report, regarding the delegation of Executive Powers to the Joint Committee

ii)Authorise the Corporate Director at YPO to enter into contractual agreements on behalf of the Council.

REASON:            The proposal continues the Joint Committee and brings its governance arrangements into a more modern era. The 1974 partnership model continues to bring significant benefits for the Council and it is intended that this should continue.

The Cabinet Member considered a report that sought approval for the proposed new provisions of the Management Agreement for the Founder Members of Yorkshire Purchasing Organisation.

Option 1 was to accept the new Agreement which had been negotiated over many months and which had been approved by the Management Committee, the Strategic Officers Advisory Group and lawyers for all thirteen Founder Member authorities.

Option 2 was not to approve the new Agreement – and the consequences of this would be that the new Agreement would not come into being, as under the current agreement all Founder Members need to approve changes to the Management Agreement.

RESOLVED:That the Cabinet Member for Corporate Services agrees to:

i)                   Approve the proposed Management Agreement, set out at Annex 1 of the report, regarding the delegation of Executive Powers to the Joint Committee

ii)Authorise the Corporate Director at YPO to enter into contractual agreements on behalf of the Council.

REASON:            The proposal continues the Joint Committee and brings its governance arrangements into a more modern era. The 1974 partnership model continues to bring significant benefits for the Council and it is intended that this should continue.