Issue - meetings

This report presents the results of a procurement exercise undertaken for the supply of materials for the housing capital programme modernisation schemes.

Advice of the Advisory Panel

That the Executive Member be advised to agree Option 1, to use the supplier framework and accept the kitchen supplier under Most Economically Advantageous Tender (MEAT), as noted in paragraph 18 of the report.

Decision of the Executive Member

RESOLVED: That the advice of the Advisory Panel be accepted and endorsed.

REASON:      To secure quality and value for money on behalf of the Council’s tenants.

Members considered a report which presented the results of a procurement exercise undertaken for the supply of materials for the housing capital programme modernisation schemes.

From 2006, Partnering Contracts had been used for Tenants Choice and Central Heating programmes to achieve Decent Homes.  At that time, the materials used had remained the same in order to maintain service for customers and ease the tender process.  Attention had since turned towards the purchasing of these materials with a view to achieving efficiencies and refreshing customers’ choice.  It had also been judged beneficial to join the Northern Housing Consortium (NHC), a materials purchasing consortium of other Local Authorities and Registered Social Landlords, in order to save time and achieve economies of scale which the Council could not manage on its own.

In alliance with the Office of Government Commerce (OGC), the NHC had undertaken a large procurement exercise aimed at Decent Homes materials.  Member authorities had agreed the total tender package in terms of prospective volumes required and common standard specifications.  Further details of the tender process were outlined in the report and a summary of the tender scores was provided in exempt Annex A.  Members were asked to decide whether or not to use the supplier framework resulting from this process.  It was recommended that they select Option 1 – to use the framework – as this would enable the Council to benefit from the savings achieved by the process, obviate the need to undertake individual tenders and enable customers to receive new ranges of materials from 1 April 2008.

Advice of the Advisory Panel

That the Executive Member be advised to agree Option 1, to use the supplier framework and accept the kitchen supplier under Most Economically Advantageous Tender (MEAT), as noted in paragraph 18 of the report.¹

Decision of the Executive Member

RESOLVED: That the advice of the Advisory Panel be accepted and endorsed.

REASON:      To secure quality and value for money on behalf of the Council’s tenants.