Local democracy during coronavirus

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Agenda and draft minutes

Venue: The George Hudson Board Room - 1st Floor West Offices (F045). View directions

Contact: Democratic Services  Email: democratic.services@york.gov.uk

Webcast: video recording

No. Item


Declarations of Interest

At this point in the meeting, Members are asked to declare any disclosable pecuniary interest or other registerable interest they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests.



Members were invited to declare, at this point in the meeting, any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests that they might have in the business on the agenda.


For item 4b, Cllr Fisher noted a prejudicial interest in that a close relative lived close to the site of the application.  He therefore withdrew from the meeting for the duration of the item.


Prior to the start of item 4b, Cllr Waudby noted a personal, non-prejudicial interest in the item as she knew the applicant.


Minutes pdf icon PDF 128 KB

To approve and sign the minutes of the last meeting of the Area Planning Sub-Committee held on 14 April 2022 [to follow].



Resolved:  That the minutes of the Area Planning Sub-Committee meeting held on 14 April 2022be approved and signed by the Chair as a correct record.


Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.


Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Tuesday, 26 April 2022.


To register to speak please visit www.york.gov.uk/AttendCouncilMeetings  to fill out an online registration form.  If you have any questions about the registration form or the meeting, please contact the relevant Democracy Officer, on the details at the foot of the agenda.


Webcasting of Public Meetings

Please note that, subject to available resources, this public meeting will be webcast including any registered public speakers who have given their permission. The public meeting can be viewed live and on demand at www.york.gov.uk/webcasts .


During coronavirus, we have made some changes to how we are running council meetings. See our coronavirus updates www.york.gov.uk/COVIDDemocracy  for more information on meetings and decisions.


It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme on general issues within the remit of the Sub-Committee.


Plans List

To determine the following planning applications:



Members considered a schedule of reports of the Development Manager, relating to the following planning applications, outlining the proposals and relevant policy considerations and setting out the views of consultees and officers.




Former B and M Stores Site, Stirling Road [21_02220_FULM] pdf icon PDF 350 KB

Erection of 5no. business and commercial units (use classes B2, B8, and E(g)(ii) and E(g)(iii)) and 1no. drive thru cafe unit (use class E) with associated hard and soft landscaping. [Rawcliffe And Clifton Without Ward]


Additional documents:


Members considered an application to construct 5 units in employment use and a drive through coffee shop with associated parking on the former B and M Stores site at Stirling Road York YO30 4WZ.


The Development Manager gave a presentation on the application and provided an update to Members regarding the following amendment to condition 21 (which specified the required highway works):

·        Tactile paving to link the internal/external footpaths

·        Give way markings where the access road meets Stirling Road.


The Development Manager and Development Case Officer responded to questions from Members and confirmed that the security fencing marked the boundary of the site which was marked in red on the plans.


The agents were present to respond to Members questions and confirmed that the proposed landscaping scheme was in addition to the highways verge outside of the security fence line.  They also confirmed that the café would accommodate walk in customers in addition to the drive through arrangements.


Members were advised by Officers that during the application process, the plans had been revised to take into account the Arboricultural Method Statement and that Condition 3 remained in place to protect the existing trees.


Following debate, the Officers recommendation for approval was accepted and proposed by Cllr Crawshaw.  This was seconded by Cllr Fisher.  Cllr Craghill missed the presentation and therefore did not vote. Members voted unanimously in favour of the proposal and it was therefore:


Resolved:            That the application be approved subject to the conditions in the report and the amendment to condition 21 which specified the required highway works.


Reason:               The National Planning Policy Framework (NPPF) makes it clear that substantial weight should be given to the value of using suitable brownfield land within settlements for development needs. While the site is a windfall, there is an identified need for employment land within the city and the site sits within the urban area in proximity to similar uses and other facilities. Issues related to the impact on the Tree Preservation Order (TPO) trees on site have been resolved and other matters related to landscaping, ecology, amenity and highways can be secured via condition.



Land Comprising Field At 463582 452080 Murton Way [21/00415/FULM] pdf icon PDF 389 KB

Change of use of field from rough grazing to green burial area with landscaping. [Osbaldwick and Derwent Ward]


Additional documents:


Members considered a full application from Louise Pink the change of use of field from rough grazing to green burial area with landscaping at 463582 452080 Murton Way, York.


The Development Manager gave a presentation on the application.  He then updated Members with the revised plan and an additional submission by the applicant.


The Development Manager and the Case Officer clarified that:

·        Most of the field was located in flood zone 1, zones 2 &3 were near the houses.

·        Groundwater had been found at 1.4m below ground level and the Internal Drainage Board (IDB) identified a high water table.

·        The Environment Agency had five minimum requirements that must be met before permission would be given for human burials.

·        Bodies may contaminate waterways, this depended on how the water from the principal aquafare was used.


Public Speakers


The Chair and a Councillor from Osbaldwick Parish Council, Cllr Mark Warters and Cllr Rebecca  Russell, spoke on behalf of the applicant in support.


In response to questions from Members they reported that: 


·        It was a complex ownership situation.  The Parish Council needed to secure planning permission before being able to get access to the land for a Tier 2 survey.

·        The width of the access lane was 14’ 7’’.


Following questions from members the senior solicitor clarified that:

·        Imposing a negatively worded ‘Grampian’ condition was at the discretion of Members. These types of conditions should not be used where there was no prospect at all of the action in question being performed within the time limit imposed by the permission.  She advised that this was a material consideration for the Committee.


Planning officers clarified that:

·        The Environment Agency (EA) regulate burial grounds and provide licenses.  They require a minimum of 1m above and 1 m below the coffin or shroud, totalling 2.5 m.  The EA would grant the final go ahead to carry out burials on the site.

·        The use of the land as a burial ground was the decision of the Local Planning Authority (LPA).

·        A low risk ground water area did not require a permit for fewer than 10 burials per year.  However, the five minimum groundwater protection requirements needed to be met regardless of the number of burials.

·        Officers believed, based on their existing knowledge of the ground water levels in the area that two of the EA requirements could not be met.  They felt that there was insufficient evidence that a Tier 2 survey could be implemented.


Following debate, Cllr Galvin moved to approve the application subject to appropriate conditions as raised during the debate.  The motion was seconded by Cllr Orrell.


Members voted 9 in favour of the motion and 1 against, it was therefore:


Resolved:            That the application be approved subject to the conditions, including a ‘Grampian’ condition regarding groundwater testing, with the final wording delegated to officers in consultation with the Chair and Vice-Chair.


Reason:              The site is appropriate development within the Green Belt with no identified harm to openness and permanence, fulfilling Green Belt  ...  view the full minutes text for item 74.


Church House, 10 - 14 Ogleforth, York YO1 7JG [21/00601/FULM] pdf icon PDF 266 KB

Conversion of office to form 11no. apartments with associated external works and landscaping, including 2no. additional windows, new roof lights, new ramped access and refuse/bicycle store. [Guildhall Ward]

Additional documents:


Members considered an application to convert Church House, formerly used as an office, to 11 apartments with associated external works and landscaping, including 2 additional windows, new roof lights, new ramped access and refuse/bicycle store.


The Development Manager gave a presentation on the application.


Public Speakers


Johnny Hayes, a local resident, spoke in support of the application and welcomed the affordable housing.  He raised some general concerns regarding Section 106 agreements and highlighted Financial Viability Assessments as a particular area for concern, he requested that these were examined more widely by a Scrutiny Committee or the Audit and Governance Committee.


Alexander McCallion, the applicant, spoke in support of the application.  He explained that the Church House development was part of the emerging plan to provide income for the Minster to help offset the day to day running costs.  He highlighted the affordable housing element of the plans and that there would be no holiday lets in the development.


Following Members questions, it was noted that:

·        Tenancy agreements would last for 3 years.

·        That there were plans for a future development that would include holiday lets.

·        The rent set for the affordable units would be controlled by City of York Council (CYC), there would be no service charge on these units.


The Development Manager provided an update to Members outlining the additional consultation responses relating to education and lifelong learning and leisure.  Two additional representations had also been received, one requesting a condition that would prevent holiday letting of the apartments and the other regarding the lack of an affordable housing contribution as per the original report of January 2022.  Open space contributions were considered reasonable and necessary and could be secured through a Section 106 planning obligation totalling £11,124.


Following debate, Cllr Crawshaw moved approval of the application. This was seconded by Cllr Daubeney.  Members voted unanimously in favour of the motion and it was therefore:

Resolved:            To APPROVE the application subject to the completion of a Section 106 agreement and the conditions as set out in the Officer’s report.


Reason:              The proposal was for the change of use of Church House from offices to 11no. flats with external alterations in the form of replacement windows, new ramped access, car park suitable for two electric vehicles and bin and cycle store. The revised proposals were found to be in accordance with the Submission Draft Neighbourhood Plan which identified Church House for residential use. The design was appropriate and picked up on the character of the building and the part of The Minster Precinct and secured a good level of amenity for future residents both in terms of the conversion and external space. No harm had been identified to any designated heritage asset. Affordable housing was provided in accordance with the

NPPF and policy H10.  The proposals were thus found to be in accordance with sections 5, 12 and 16 in the NPPF 2021. The scheme was also in accordance with D2 Landscape and setting, D4 Conservation Areas, D5  ...  view the full minutes text for item 75.


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