Local democracy during coronavirus

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Agenda and minutes

Venue: The George Hudson Board Room - 1st Floor West Offices (F045). View directions

Contact: Democratic Services  Email: democratic.services@york.gov.uk

No. Item


Declarations of Interest

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.



Members were invited to declare, at this point in the meeting, any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests that they might have in the business on the agenda.


Cllr Fisher declared that he was a member of the Campaign for Real Ale and that the interest was not prejudicial or pecuniary.




Minutes pdf icon PDF 165 KB

To approve and sign the minutes of the last meeting of the Area Planning Sub-Committee held on 13 October 2021.



Resolved:  That the minutes of the Area Planning Sub-Committee meeting held on 13 October 2021be approved and then signed by the Chair as a correct record.


Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.


Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at remote meetings.  The deadline for registering at this meeting is 5:00pm on Tuesday, 09 November 2021.


To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill out an online registration form.  If you have any questions about the registration form or the meeting, please contact the relevant Democracy Officer, on the details at the foot of the agenda.


Webcasting of Remote Public Meetings


Please note that, subject to available resources, this remote public meeting will be webcast including any registered public speakers who have given their permission. The remote public meeting can be viewed live and on demand at www.york.gov.uk/webcasts.


During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates (www.york.gov.uk/COVIDDemocracy ) for more information on meetings and decisions.


It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme on general issues within the remit of the Sub-Committee.


Plans List

To determine the following planning applications:



Members considered a schedule of reports of the Assistant Director, Planning and Public Protection, relating to the following planning applications, outlining the proposals and relevant policy considerations and setting out the views of consultees and officers.




Castle Howard Ox, Townend Street, York, YO31 7QA [21_00537_FULM] pdf icon PDF 273 KB

Conversion of public house to 16no. student studio apartments with two storey extension to the side/east elevation, first and second storey extension to the rear/north elevation, and single storey rear/north extension following the demolition of the single storey projections. [Guildhall Ward]

Additional documents:


Members considered an application which sought permission for the conversion of the public house to 16 no. studio apartments for student accommodation. In addition there would be a two storey extension to the side/east elevation and rear/north elevation and a single storey extension to the north following the demolition of the existing extensions. A communal room was proposed on the ground floor, there would be external cycle and bin store and outside communal space.


The Development Manager gave a presentation on the application. This was followed by a number of questions from members, to which the officer answered that:

·        The cycle parking provision had undergone various revisions in order to achieve the correct layout and mix of cycle parking storage types.

·        The open space contribution and the cost of removing the site from the resident’s parking zone R25 was included in the Section 106 agreement.  The Development was not required to make a sports provision contribution due to the provision via the University’s sports facilities. It was not considered reasonable to request a contribution to the CYC Travel Plan due to the size and car-free nature of the site.

·        As an existing building it was not necessary to add a requirement for a turning point for waste removal vehicles.

·        All rooms have a window and/or roof light.

·        In paragraph 5.23, there was a typographical error – the building itself is a non-designated heritage asset.


Public Speakers

Alastair Cliffe, the agent acting on behalf of the applicant, spoke in favour of the application.  He explained that the pub had been vacant for a number of years and that the building has been marketed for community use without success.  He emphasised that the site was brownfield land and that there was a growing need for purpose build student accommodation within York.  They had worked with various CYC Officers to agree a sympathetic design ensuring that it was clear that the extension was a later addition.  They were over target concerning their obligations regarding CO2 emissions, cycle parking.  The accommodation would be managed by the Urbanite brand, who operate in the city already and were experienced in managing student accommodation. 


He was joined by the architect Nick Watson to respond to questions from members.  They confirmed the following:

·        There was a management plan working with the existing Coal Yard student accommodation to work with residents and students to manage waste collection, changeover days and the communal garden.

·        Prior to the applicant purchasing the pub, it had been closed and was marketed as a pub since 2017.  There had been no bids received from pub operators, when it was marketed informally.  It was then marketed actively, as a pub, for seven months.

·        There would be a construction environment management plan that outlines how the site and construction parking would be managed.


In response to further questions from members, officers noted that:

·        A construction environment management plan had not been required due to the size of the project.  The site would be managed effectively  ...  view the full minutes text for item 29.


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