22/190
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1
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Recording the Meeting
The right to record, film and to broadcast
meetings of Bishopthorpe Parish Council, its committees, sub
committees and any joint committees is established under the
Openness of Local Government Regulations 2014. Bishopthorpe
Parish Council is committed to being open and transparent in the
way it conducts its decision making and therefore such recording is
permitted under the lawful direction of Bishopthorpe Parish
Council. Full rules for recording are available from the Clerk and
those people recording any meeting will be deemed to have accepted
them whether they have read them or not.
All recording must be undertaken in an obvious way and the wishes
of any members of the public who do not want to be recorded must be
respected. All persons recording the meeting are reminded
that the ‘Public Participation’ period at the beginning
of the meeting is not part of the formal
meeting.
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22/191
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2
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Apologies for absence.
Cllr Gajewicz and Cllr. Hunt
In the absence of Cllr. Hunt, Cllr. Harrison
announced that he has resigned from the Parish Council for personal
reasons and Cllr. Harrison thanked him for his contribution this
year.
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22/192
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3
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Declarations of Interest
At this point Councillors are asked to
declare any prejudicial interests they may have in the business on
this agenda. No items were declared.
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22/193
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4
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Minutes of Meeting, 18th October
2022
Acceptance of the minutes was proposed by Cllr
Nicholls and seconded by Cllr Jemison. Carried unanimously by
all who attended the meeting. The minutes were signed by the
Chairman.
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22/194
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5
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Consideration of Planning Matters and recommendations of the
Planning Group
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5.1
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Notice of Applications
received
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5.1.1
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The Manor Barn, Middlethorpe.
Single storey side extension
following demolition of existing extension and demolition of
existing front and rear extensions. 22/02051/FUL.
(No Objection)
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5.1.2
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9 Newlands Road. Fell one Ash Tree; crown reduce one Oak
to previous cut points, protected by Tree Preservation Order
7/1991. 22/02230/Tree Preservation Order. (No
Objection)
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5.1.3
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38 Church Lane. Crown lift by four metres and balance one
Horse Chestnut tree – tree in Conservation Area.
Proposed works are to crown lift T1 by four metres.
22/02265/Tree Conservation Area. (No
Objection)
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5.1.4
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Palace Gardens Cottage, Bishopthorpe
Road. Fell one
Holly Tree, remove one branch from one Pine Tree. Works in
Tree Conservation Area. 22/02309/Tree Conservation
Area. (No Objection)
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5.1.5
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29 Maple Avenue. Single storey rear extension and porch to
front. 22/02277/FUL. (No Objection)
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4.5.2
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Notice of decisions given
(Parish Council decisions are highlighted in
blue)
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5.2.1
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90 Acaster Lane. Erection of 1.85m high fence to rear.
22/00962/FUL. (No Objection).
Approved
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5.2.2
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Cherry Garth, 50 Main
Street. Flat roof
extension within existing valley roof. 22/01078/FUL.
(No Objection). Refused
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5.2.3
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Brackendale, 17 Sim Balk
Lane. Single storey
side and rear extensions with link to garage, conversion of garage
to habitable space, loft conversion with dormer to rear, two
rooflights to front and one rooflight to side. 22/01894/FUL.
(No Objection). Approved
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5.3
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Large Householder Extension Notifications
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5.3.1
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None
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5.4
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Other Planning Matters
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5.4.1
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PROW – Section 53 Wildlife and Countryside
Act 1989 – Application to record a public footpath from
Chantry Lane, Bishopthorpe to Ferry Lane, Bishopthorpe
– In order to progress the
application, The Planning Inspectorate has set a deadline of
6th December for receipt of supporting case statements
from the Parish Council .
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5.4.1.1 Email from R Varley, City of York
Council – Noted.
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Under this heading Cllr. Harrison reported that
the proposal to create a new marina at the bottom of Ferry Lane has
not moved forward since the scheme was discussed in the September
Parish Council meeting. The Bowls Club has been approached by
the developers but the Tennis Club has confirmed that they have not
been approached by the developers, who claimed at the
September meeting that land had been offered to the Clubs to create
off-road parking.
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22/195
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6
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Services
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6.1
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Village Hall Management
Committee
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6.1.1
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Management Committee Report
– Cllr Thornton reported the
following items:
·
The heating in the hall has been
repaired.
·
The Caretaker has been approached by
a musical / jazz group who wish to stage a show in the hall.
An offer has been made to the Management Committee that ticket sale
proceeds could be split with the Management Committee on a 70/30
basis (the performers taking 70%). Cllr. Thornton raised the
question to the meeting of whether the Village Hall should be
leased out independently or used by the Management Committee as a
fund-raising asset for the Parish Council. Cllr. Harrison
replied that the Parish Council has no wish to take control of this
type of event but is willing to let the hall to independent
groups.
·
Cllr. Harrison confirmed that the
annual insurance policy has been renewed for the Village
Hall. However, this year Allied Westminster queried the name
of the policy in relation to the asset that it insures stating that
it should be entitled ‘St Andrew’s Reading
Room’. The Parish Council will remain responsible for
insuring the hall.
·
Cllr. Thornton confirmed that The
Ebor Players and Bishopthorpe Camera Club are aware that any items
stored under the stage will not be covered by the insurance policy
if they are damaged by flood water.
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6.1.2
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External Repairs – Nothing to report
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6.2
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Sports and Leisure Management
Committee
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6.2.1
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Management Committee Report
– Cllr Nicholls reported the
following items:
·
The broken gate post leading into
the sports field will be repaired by Mike Dale of Crombledale
Contracting.
·
A gate on Ferry Lane has been
vandalised. Cllr George suggested that it may be worth
considering replanting a hedge instead of replacing the
gate.
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6.2.2
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Internal alterations to the building
– Cllr. Nicholls reported that
the plumber is making final alterations inside the building and
that the refurbishment is on course to be finished by the end of
the year.
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6.2.3
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Cricket scorebox rebuild – Nothing to report
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6.2.4
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Renewal of sports field leases
– Cllr. Harrison reported that
Smiths Gore are not responding to any approaches by the Parish
Council to renew the expired sports field leases. Efforts
will continue to contact the agents who act on behalf of the
landowner, the Church Commissioners.
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6.3
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Finance Committee
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6.3.1
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Committee Report – At a meeting held with the Treasurer of
Bishopthorpe Pre-School Nursery, it was reported that the group are
financially struggling. Efforts have been made to reduce
staff costs and to widen their catchment area to increase their
intake of children. Grants have also been applied for.
Last year the Parish Council waived six months’ rent (a total
of £2,600) and have been asked to waive the third
quarter’s rent of £1,300 this year.
Cllr Harrison proposed waiving the third
quarter’s rent of £1,300. This was seconded by
Cllr Green and agreed unanimously.
Cllr Thornton cautioned that should the Parish
Council be approached next year for financial assistance it should
consider how many of the Playgroup’s children are from
Bishopthorpe. A policy of supporting only village children
should be carefully considered.
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6.3.2
|
2022/23 National Salary Award – Back dated
to April 2022. NALC
has proposed a £1 per hour increase in Clerks’ Salaries,
back dated to 1/4/22.
Cllr Harrison proposed an increase of £1 an
hour giving the Clerk an income of £772 per month; £9,264
per annum in line with NALC proposals. This was seconded by
Cllr Jemison and agreed unanimously. The Clerk thanked the
Councillors.
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6.3.3
|
Bishopthorpe Festival – All remaining funds have been
distributed by the Parish Council on behalf of the Festival
Committee.
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6.4
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Field 84, Riverside and
Footpaths Working Party
|
|
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6.4.1
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Update – Nothing to report
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6.4.2
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Email from C Osbourne: Bishopthorpe
Moorings – The City
Council has been contacted by a third-party who stated that the
Parish Council has been misled with information concerning the
clearing of the moorings and that the City Council should issue an
apology to the Parish Council.
The moorings do not belong to the Parish Council
and matters will be left with the City Council to
resolve.
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6.5
|
Youth Support and
Children’s Recreation
|
|
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6.5.1
|
Monthly Park inspection – Cllr. Hunt had the inspection bag for
November and reported by email before the meeting that there is one
sleeper missing at the base of the tube slide. The support
has rotted and has been damaged.
The bag was passed to Cllr Nicholls for the
upcoming month.
Cllr Nicholls reported that the tarmac area has
been marked with a hopscotch and a snakes and ladders game as
planned. The tarmac is in good condition and the games should
last for up to three years before needing to be
repainted.
Cllr Jemison offered to make a spinner for the
games. Action Cllr Jemison
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6.6
|
Allotments
|
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6.6.1
|
Monthly report – Cllr. George reported the following
items:
·
There are twenty people on the
waiting list.
·
Mike Dale of Crombledale Contracting
has been asked to repair broken posts at the Appleton Road
site.
·
The water standpipe has snapped and
repairs have been requested by Cllr. George.
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6.7
|
Senior Citizens Support, Vernon House, and Accessibility
Issues
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6.7.1
|
Monthly Report –Cllr. Green reported that the new initiative
entitled ‘Warm on Wednesdays’ will be up and
running after Christmas in Vernon House. Villagers who are
finding it difficult to heat their homes (due to soaring energy
costs) are invited to attend Vernon House on Wednesdays where the
building will be heated and tea and coffee will be available.
The Parish Council is happy to fund this initiative in support of
Bishopthorpe residents.
Catalyst Community Resource Group has approached
the Parish Council asking for a donation towards the cost of three
speakers, who will give a presentation talk to the group in the New
Year. The cost is £30 per speaker.
Cllr. Green proposed that the Parish Council
should pay £90 for three speakers for Catalyst Community
Resource Group. This was seconded by Cllr. Harrison and
agreed unanimously.
Cllr Green reported that the bar from the
back of the toilet has been moved to the wall near to the entrance
of the disabled toilet where it will assist entry. The strip
of wood on the door frame of the launderette, which made turning
the key difficult, has also been removed
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6.7.2
|
Extension of lease from City Council for Vernon
House – Cllr
Harrison reported that due to the current financial climate, the
City Council will undertake a financial review of all their assets
in 2023. Vernon House will therefore be subject to this
review.
Under these circumstances the City Council are
only willing to extend the lease on the building to the Parish
Council by one year.
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6.7.3
|
Bishopthorpe Medical Surgery
– Cllr Harrison reported that
a planning application has been made by the surgery owner to extend
the medical surgery at Copmanthorpe. The Parish Council has
been asked to support this application but will not do so as it
would undermine the fight by the Parish Council to keep a medical
service in Bishopthorpe
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6.8
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Web Site Management
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6.8.1
|
Monthly update – The website is up to
date.
Cllr. Harrison reported that the Parish Council
has been approached by ‘Helping Hands’ asking if they
could advertise their service on the Parish Council’s
website. The company was refused as the Parish Council do not
wish to promote any company on their website.
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6.9
|
Bishopthorpe Library
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6.9.1
|
Monthly update – By email before the meeting Cllr
Gajewicz reported the following items:
·
The meeting of Friends of
Bishopthorpe Library on the 21st November raised no
issues.
·
Bishopthorpe Community Choir are
singing Christmas Carols on the 7th December at
7.30pm. Mulled wine will be available, purchased by
donation.
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6.10
|
Environmental and Sustainability
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6.10.1
|
Monthly Report – Nothing to report
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6.11
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Community Emergency Planning
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6.11.1
|
Monthly update – Nothing to report.
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6.12
|
Bishopthorpe Orchard
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6.12.1
|
Committee Update – Mrs Christian has reported that several new
trees have been purchased and planted to replaced lost ones.
The orchard is now dormant until spring.
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22/196
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7
|
Financial
Transactions
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7.1
|
Payments to approve
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7.1.1
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Cheque / Direct Debit payments
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Amounts paid
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|
Monthly direct debit to E-On Sports Pavilion
Electricity (due m/e)
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432.00
|
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E-On Village Hall Electricity (due
30/11)
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205.23
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|
Monthly direct debit to E-On Village Hall Gas
(due m/e)
|
344.00
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The Renewable Energy Co. Vernon House
Electricity (due 21/11)
|
29.53
|
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PlusNet – Village Hall Wi-Fi connection
monthly charge (paid 31/10)
|
28.87
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PlusNet – Vernon House Wi-Fi connection,
monthly charge (paid 31/10)
|
28.87
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Total Amount paid
|
£1,068.50
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7.1.2
|
On-Line Banking payments
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Amounts paid
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Clerk’s Salary
|
712.25
|
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Clerk’s Expenses order of a new printer/
scanner/ photocopier
|
178.98
|
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M Haynes - Village Hall Facilities
Manager
|
437.50
|
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Village Hall Facilities Manager
expenses
|
6.90
|
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C Julie Bradley - Vernon House
Caretaker
|
250.00
|
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C Julie Bradley - Vernon House Caretaker
expenses
|
0.00
|
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C Henk – Sports Pavilion
cleaning
|
120.00
|
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C Henk – Sports Pavilion cleaning
expenses
|
0.00
|
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A Powell – Sensory Garden gate daily
opening / locking (June to Nov)
|
402.00
|
|
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York Wi-Fi Solutions – monthly charge for
support and maintenance
|
24.00
|
|
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|
Sports Turf Services Ltd – Grass cutting
sports field, Ferry Lane
|
0.00
|
|
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Allied Westminster Insurance – Village
Hall annual premium
|
2,548.16
|
|
|
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G2 Integrated Security Solutions – control
fault Village Hall door
|
42.00
|
|
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Dennis King Electrical Ltd – PAT testing
Village Hall
|
145.34
|
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Andrew’s Garden Services – cut lawns
and trimmed path in Play Area
|
240.00
|
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Henderson Heating – Adjustment to heating system programmer Village
Hall
|
70.00
|
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Business Stream – Sports
Pavilion
|
130.37
|
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Business Stream – Allotments, Acaster
Lane
|
7.46
|
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Business Stream – Allotments, Appleton
Road
|
52.69
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Business Steam – Village Hall
|
200.65
|
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Rebecca Clark – Play Area gate July to
November
|
357.00
|
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|
Distribution of Bishopthorpe Festival
Funds:
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The Island N1
|
100.00
|
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Bereaved Children Support York
|
100.00
|
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Candlelighters Trust Fund
|
100.00
|
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St Leonards Hospice
|
100.00
|
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Archbishop of York’s Junior
School
|
100.00
|
|
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Friends of Bishopthorpe Infants
|
100.00
|
|
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Bishopthorpe Playgroup
|
100.00
|
|
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1st Bishopthorpe Rainbows
|
50.00
|
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2nd Bishopthorpe Brownies
|
50.00
|
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Bishopthorpe Scouts
|
50.00
|
|
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Bishopthorpe Cubs
|
50.00
|
|
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Bishopthorpe Local History Group
|
50.00
|
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TimCo Plumbing – Sports Pavilion
renovation materials
|
6,500.00
|
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Safety Signs4Less – custom sign for No. 11
bus stop on Acaster Lane
|
25.51
|
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|
|
|
|
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|
|
On-line payment total
|
13,400.81
|
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Payment Total
|
£14,469.31
|
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7.2
|
Income Receipts
|
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Village Hall rental
income:
|
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11/10 Sorrell, party booking
|
55.00
|
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14/10 Sue Coates, Slimming World
|
50.00
|
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19/10 S Allen, Black Cats Pilates
|
25.00
|
|
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20/10 J Acey
|
15.00
|
|
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21/10 Sue Coates, Slimming World
|
50.00
|
|
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26/10 S Allen, Black Cats Pilates
|
25.00
|
|
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|
27/10 W Allison, Wednesday Badminton
|
24.00
|
|
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28/10 Sue Coates, Slimming World
|
50.00
|
|
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31/10 Dakin party booking
|
175.00
|
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1/11 Kassia Scott
|
210.00
|
|
|
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1/11 Middlethorpe Badminton group
|
119.24
|
|
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2/11 S Allen, Black Cats Pilates
|
25.00
|
|
|
|
3/11 J Acey
|
15.00
|
|
|
|
4/11 Sue Coates, Slimming World
|
50.00
|
|
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8/11 Lawton – Badminton group
|
155.00
|
|
|
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9/11 S Allen, Black Cats Pilates
|
25.00
|
|
|
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11/11 Sue Coates, Slimming World
|
50.00
|
|
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13/11 H Powell, party booking
|
55.00
|
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|
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Other Income:
|
|
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Acaster Lane annual allotment rents
|
465.00
|
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|
Appleton Road annual allotment rents
|
490.00
|
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Vernon House income, September
|
263.00
|
|
|
|
Monthly Interest – National Westminster
Bank
|
31.79
|
|
|
|
17/10 Cole MK Late allotment payment -
AC24A
|
11.00
|
|
|
|
Vernon House income, October
|
327.40
|
|
|
|
|
|
|
|
|
Income Total
|
£2,761.43
|
|
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|
|
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|
|
Approval of
financial transactions proposed by Cllr Green and seconded by Cllr
Thornton. Carried Unanimously.
|
22/197
|
8
|
School Governors
|
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|
8.1
|
Infants School – Nothing to report
|
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8.2
|
Junior School – Cllr Green reported that the Junior
School Christmas Fair will be held on 26th November
2022.
|
|
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|
22/198
|
9
|
Young Person of the Year Award
and the Gordon Watkins Community Award
|
|
|
9.1
|
Committee Report – Details were circulated to all
Councillors before the meeting regarding setting up a Junior
Council in Bishopthorpe.
A meeting has been arranged between Cllr.
Thornton and the British Youth Council to discuss how a Youth
Council could be set up in Bishopthorpe. An upper age limit
will be decided later but a lower age limit was agreed at ten years
old. Initial discussions agreed that a budget of £2,000,
granted by the Parish Council, will be made available to the Youth
Council (or £200 per head if numbers of participants fall
below ten).
Cllr. Thornton agreed to make initial contact
with Youth Leaders in the village to promote the idea. It is
envisaged that a Youth Council will replace all the Youth ventures
previously undertaken by the Parish Council i.e., the Young Person
of the Year Award.
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22/199
|
10
|
Pinfold
|
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|
10.1
|
Committee Report – Nothing to report.
|
|
|
|
|
22/200
|
11
|
Sensory Garden
|
|
|
11.1
|
Committee Report – Cllr. Harrison reported that the summer bedding
plants will be removed and replaced by spring bulbs.
|
|
|
11.2
|
Mosaic repairs – Nothing to report.
|
|
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|
22/201
|
12
|
Police Liaison
|
|
|
12.1
|
North Yorkshire Police Force
– Cllr Green has not yet been
able to contact the taser specialist to invite him to next
year’s APM but will keep trying.
Cllr George reported eight incidents occurring
in the village in September including five anti-social
behaviour.
|
|
|
12.2
|
Commissioner Zoe launches Public Trust and
Confidence Survey – Noted
|
|
|
|
|
22/202
|
13
|
Local Council
Association
|
|
|
13.1
|
Yorkshire Local Councils Association
– Cllr Harrison
reported that there has been no recent meeting. Yorkshire
Local Councils Association has increased their annual fee by 1%;
the National Association has increased their fees by 3%.
|
|
|
13.2
|
White Rose updates – Noted
|
|
|
13.3
|
Meeting with Zoe Metcalfe and Asst Chief
Constable Mike Walker- new date of 29th
November –
Noted
|
|
|
13.4
|
New Model Councillor – Officer Protocol –
Noted
|
|
|
13.5
|
DLUHC Committee funding inquiry
– Noted
|
|
|
13.6
|
Appointment of an External Auditor for 2023
– PKF Littlejohn – Noted
|
|
|
13.7
|
Civility and Respect - Latest newsletter –
Noted
|
|
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13.8
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YHCC Climate Action Pledge Press Release –
Noted
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22/203
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14
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Highway Matters
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14.1
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Email from E Cashmore: No.11 Buses idling at the
Terminus on Acaster Lane in
Bishopthorpe – Cllr
Green and Cllr Harrison have arranged a meeting with First Bus on
Friday 25th November. The primary aim of the
meeting is to establish how secure the number eleven bus is to the
village but the issue of idling buses on Acaster Lane and the
subsequent noise nuisance caused to residents will be
discussed.
Cllr Nicholls reported that the ‘No
Idling’ sign has been re-attached to the lamp post on Acaster
Lane.
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14.2
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Brass Monkeys Half Marathon: email from R
Yeomans – The race
will take place on the 15th January 2023 and Main Street
will be partially closed for several hours.
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22/204
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15
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Correspondence
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15.1
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City of York not covered
elsewhere
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15.1.1
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York and North Yorkshire Devolution Deal
Consultation – Noted
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15.2
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Others
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15.2.1
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Email from Yorkshire Bid and Bloom
– Cllr. Harrison commented
that the same service could be provided to Bishopthorpe by
Bishopthorpe Organic Nursery.
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22/205
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16
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Ward
Committee – Ward Committee update report from Ward
Councillor Cllr. Galvin: No Ward update report from Ward
Councillor Cllr. Galvin has been received for November.
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22/206
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17
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Any other business, which
the Chairman considers urgent under the Local Government Act
1972
·
Cllr Green reminded Councillors that the Grand Recycling Day will
take on Saturday 14th January 10-2pm. Help is
needed with setting up / taking down.
·
Cllr Jemison suggested that The Parish Council should write to
Humphrey Smith of Smiths Brewery to ask what is going to happen to
The Ebor Public House. It is the third Christmas in
succession that the pub has been closed and the site is now
derelict. Action Clerk.
·
Cllr George reported that there are proposals to increase local
train speeds to 125 mph which will have an impact on crossings near
Copmanthorpe. All local crossings must either be closed or a
bridge built over them.
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22/207
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18
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Date and time of next meeting – Tuesday,
17th January 2023 at 7pm at the Village Hall.
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