Notice of a public meeting of                                 




Councillors Douglas (Chair), Kilbane (Vice-Chair), Coles, Kent, Lomas, Pavlovic, Ravilious and Webb



Thursday, 14 September 2023



5.30 pm



The George Hudson Board Room - 1st Floor West Offices (F045)







Notice to Members – Post Decision Calling In:


Members are reminded that, should they wish to call in any decisions made on items* on this agenda, notice must be given to Democratic Services by 4:00 pm on Monday, 18 September 2023.


*With the exception of matters that have been the subject of a previous call in, require Full Council approval or are urgent, which are not subject to the call-in provisions. Any called in items will be considered by the Customer and Corporate Services Scrutiny Management Committee.




1.          Declarations of Interest 



At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.


An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.


(1)     Members must consider their interests, and act according to the following:


Type of Interest

You must

Disclosable Pecuniary Interests

Disclose the interest, not participate in the discussion or vote, and leave the meeting unless you have a dispensation.

Other Registrable Interests (Directly Related)


Non-Registrable Interests (Directly Related)

Disclose the interest; speak on the item only if the public are also allowed to speak, but otherwise not participate in the discussion or vote, and leave the meeting unless you have a dispensation.

Other Registrable Interests (Affects)


Non-Registrable Interests (Affects)

Disclose the interest; remain in the meeting, participate and vote unless the matter affects the financial interest or well-being:

(a) to a greater extent than it affects the financial interest or well-being of a majority of inhabitants of the affected ward; and

(b) a reasonable member of the public knowing all the facts would believe that it would affect your view of the wider public interest.

In which case, speak on the item only if the public are also allowed to speak, but otherwise do not participate in the discussion or vote, and leave the meeting unless you have a dispensation.


(2)     Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.


(3)     Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them. A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992.




2.          Minutes 

(Pages 1 - 8)


To approve and sign the minutes of the Executive meeting held on 13 July 2023.        




3.          Public Participation 



At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Executive.


Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Tuesday 12 September 2023.       


To register to speak please visit to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.


Webcasting of Public Meetings


Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at


During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates ( for more information on meetings and decisions.





4.          Forward Plan 



To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.




5.          Approval of the Council Plan 2023-2027 

(Pages 9 - 82)


This report presents the draft Council Plan 2023-2027 to Executive, recommending Executive then invite Council to consider the draft Council Plan on 21 September 2023.




6.          Building Lease for Drug and Alcohol Service 

(Pages 83 - 108)


This report outlines the requirement for lease arrangements to be regulated for premises from which the York Drug and Alcohol Service currently operates from: 3 Blossom St and Bowes Morrell House (‘BMH', at 111 Walmgate). There is no change proposed which will substantially affect the delivery of the service.




7.          All Age Commissioning Strategy 



The Report on the All Age Commissioning Strategy will be published as a supplement to this agenda.




8.          Finance & performance monitor 1 

(Pages 109 - 142)


This report sets out the projected 2023/24 financial position and the performance position for the period covering 1 April 2023 to 30 June 2023, together with an overview of any emerging issues. This is the first report of the financial year and assesses performance against budgets, including progress in delivering the Council’s savings programme.




9.          Capital Programme Monitor 1 

(Pages 143 - 160)


The purpose of this report is to set out the projected outturn position for 2023/24 including any under/over spends and adjustments, along with requests to re-profile budgets to/from current and future years.




10.      Treasury Management Quarter 1 Prudential Indicators 

(Pages 161 - 178)


The purpose of this report is to provide a regular update to the Executive on treasury management activity for the first quarter of the year and provide the latest estimates for the prudential indicators as given in the annex to this report.




11.      Urgent Business 



Any other business which the Chair considers urgent under the Local Government Act 1972.




Democratic Services officer:


Name: Robert Flintoft

Contact details:

·        Telephone – (01904) 555704

·        E-mail –  






For more information about any of the following please contact the Democratic Services Officer responsible for servicing this meeting:


·        Registering to speak

·        Business of the meeting

·        Any special arrangements

·        Copies of reports and

·        For receiving reports in other formats


Contact details are set out above.