Notice of a public meeting of                                 




Councillors Aspden (Chair), Ayre, Craghill, Cuthbertson, D'Agorne, Runciman, Smalley, Waller and Widdowson



Thursday, 9 December 2021



5.30 pm



The George Hudson Board Room - 1st Floor West Offices (F045)









Notice to Members – Post Decision Calling In:


Members are reminded that, should they wish to call in any item* on this agenda, notice must be given to Democracy Support Group by 4:00 pm on Monday, 13 December 2021.


*With the exception of matters that have been the subject of a previous call in, require Full Council approval or are urgent, which are not subject to the call-in provisions. Any called in items will be considered by the Customer and Corporate Services Scrutiny Management Committee.




1.          Declarations of Interest 



At this point, Members are asked to declare:


·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests


which they may have in respect of business on this agenda.





2.          Exclusion of Press and Public 



To consider the exclusion of the press and public from the meeting during consideration of the following:


Annex 3 to Agenda Item 6 (Securing the Future of the Bootham Park Hospital Site) on the grounds that it contains information relating to the financial or business affairs of particular persons (including the authority holding that information), which is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).




3.          Public Participation 



At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.


Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Tuesday, 7 December 2021


To register to speak please visit to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.


Webcasting of Remote Public Meetings

Please note that, subject to available resources, this remote public meeting will be webcast including any registered public speakers who have given their permission. The remote public meeting can be viewed live and on demand at


During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates ( for more information on meetings and decisions.




4.          Forward Plan 

(Pages 3 - 6)


To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.



5.          Haxby Station – Site Selection 

(Pages 7 - 36)


The Corporate Director of Place to present a report which provides an assessment of the two potential locations for a new rail station in Haxby and asks Members to endorse a single preferred site for further development.




6.          Securing the Future of the Bootham Park Hospital Site 

(Pages 37 - 76)


The Director of Housing, Economy & Regeneration to present a report which sets out the terms negotiated with NHS Property Services Limited, Enterprise Retirement Living Limited and the York and Scarborough Teaching Hospitals NHS Foundation Trust to help secure the future of the former Bootham Park Hospital site, and seeks approval for a series of legal agreements and leases relating to public use of land around the site.




7.          City of York Planning Policy Housing Delivery Action Plan 

(Pages 77 - 136)


The Corporate Director of Place to present a report which asks Executive to approve the council’s first Planning Policy ‘Housing Delivery Action Plan’ (HDAP), prepared in response to the Government’s introduction of the Housing Delivery Test.




8.          Housing Energy Efficiency Programme Update - Utilising Grant Funding to Deliver Additional Retrofit Works 

(Pages 137 - 164)


The Director of Housing, Economy and Regeneration to present a report which provides an update on works to reduce carbon emissions within the housing sector in York and the sub-region, and seeks approval to procure a new retrofit delivery partner to undertake improvement works, and to enter into a Memorandum of Understanding with the United Nations to support York becoming an International Centre of Excellence on High Performance Buildings.




9.          Domestic Abuse Act 2021 

(Pages 165 - 196)


The Director for Public Health to present a report which provides an update on the introduction of the Domestic Abuse Act 2021 and the new statutory responsibilities for local authorities under the Act, and seeks approval of proposed governance arrangements for a new statutory Domestic Abuse Local Partnership Board.






10.      Lord Mayoralty 2022/23 

(Pages 197 - 200)


The Director of Governance to present a report which invites Members to consider the points system for the annual nomination of the Lord Mayor of York and to formally confirm who will qualify for nomination as Lord Mayor for the 2022 -2023 municipal year.


Note: the above item has been listed on the Forward Plan for less than 28 days and is not a key decision. It has been added to the agenda under informal urgency procedures to enable the nomination to be progressed within the necessary timescales.




11.      Urgent Business 



Any other business which the Chair considers urgent under the Local Government Act 1972.




Democratic Services officer:


Name: Fiona Young

Contact details:

·        Telephone – (01904) 552030

·        E-mail –




For more information about any of the following please contact the Democratic Services officer responsible for servicing this meeting:

·        Registering to speak

·        Business of the meeting

·        Any special arrangements

·        Copies of reports and

·        For receiving reports in other formats

Contact details are set out above.