MINUTES OF THE KYLE & UPPER OUSE IDB MEETING
HELD ON MONDAY 5th DECEMBER 2022
AT THE GALTRES CENTRE, EASINGWOLD
1 Present Mr R Shedden (Chair), Mr P Bielby, Mr A Boddy, Mr P Cowton,
Mr R Pennock, Mr G Robinson, Mr J P Stirke, Mr S Wragg
In attendance - Mr N Everard (Clerk of the Board)
2 Apologies Cllr Mrs I Sanderson
3 Chair/Vice Chair Following the election of the new Board, Mr R Shedden was
elected Chair and Mr A Boddy Vice Chair. Members gave a vote of thanks to Mr R Spilman the retiring Vice Chair
4 Board Members The Clerk reported that there was currently one vacancy following the
election.
5 Finance Committee The Board appointed the Chair and Vice Chair as members of the
Finance Committee.
6 Declaration of None
Interest
7 Minutes The minutes of the meeting held on 6th June 2022 were
approved and signed and there were no matters arising.
8 Maintenance The Chairman reported on the work undertaken since the last
meeting.
9 Consulting The Consulting Engineer’s report dated October 2022 together with
Engineer’s Report details of planning applications considered and consents issued to 26th October 2022 were approved.
Concern was expressed in respect of a planning application in Easingwold which was withdrawn but a re-submission was expected.
As stated in the report, given that this was the first year that all primary watercourses were planned to be maintained, the uncertainty in the extent of secondary watercourses to be maintained each year and the value of the contract being below procurement threshold, the Board will consider the Consulting Engineers recommendation at the next meeting toward a further 12 month contract to Morrison & Son. The Consulting Engineer is instructed to arrange an on site demonstration in the New Year.
Due to the incidence of bird flu in the District, access had been restricted and the Clerk was instructed to raise the matter with the Consulting Engineer.
The Board are, subject to finance, considering the current mix of directly employed labour and contract and a proposal for replacement of equipment will be considered at the next meeting.
10 Insurance The Clerk reported on the negotiations for renewal of insurance and
insurers are wanting an insprction to include a review of Health & Safety documentation.
11 Association of The Clerk attended the recent Northern Branch meeting on behalf of Drainage Authorities the Board where concerns were expressed to ADA National over the
increasing costs to Boards for power, fuel, insurance etc.
12 Audit The Clerk confirmed that an unqualified opinion had been issued in
respect of the Board’s accounts for the year ended 31st March 2022.
Internal auditors had attended for the interim visit and their report was
awaited.
13 Direct Labour The Clerk reported that ADA White Book increase was 2.5%,
as a result of regrading the effective increase was 6.1% with effect
from 1st April 2022. No further information has been received from ADA in respect of an interim award. The Board approved the award.
14 Accounts Accounts for Payment Schedule numbers 33, 34, 35, 36, 37 and
for Payment 38 were approved in the amounts of £15,553.13, £76,224.01, £19,524.36, £24,393.98, £43,274.81 and £61,475.65 respectively.
15 Next Meeting The Clerk reported that the next meeting was scheduled for Monday
6th February 2023 at the Galtres Centre, Easingwold.
…………………………..Chairman
…….....………………………...Date