New Earswick Parish Council
Minutes of the Meeting
16 October 2023
Business Commenced at 19.00 hours
Attending
Councillors:
Sue
Glenton
(Chair)
(SG)
Christine
Cooke
(CC)
Christine
Durrant
(CD)
Will
Durrant
(WD)
Roy
Love
(RL)
Carol
Runciman
(CR)
Audrey
Steel
(AS)
Apologies: Yvonne Orton (YO)
Visitor: One Resident
Clerk/Minute Taker: Sally Bruckshaw (SB)
23.10.01 Notices of
the meeting, receipt of apologies and approving
reasons for absence
The notices of the meeting had been posted on the Parish Council notice board, web site and COYC web site. The reason for absence was approved.
23.10.02 To receive declarations of interest on any items on the Agenda
None.
23.10.03 To receive reports on Police matters
A Monthly reports for August and September 2023 had been circulated.
B Updates from Drop In sessions – No members of the public had attended the last session. A further date had been set for the 17 October.
C 20 mph speed limit expansion – Information on this was noted.
D Notification of the retirement of Chief Constable Lisa Winward had been received.
23.10.04 Co-option
to two Ordinary Vacancies – Expression of
Interest
from Resident
Dr Whitehead a resident of Hartrigg Oaks, attended the meeting and gave details of her career and experience of being a Councillor in Cambridgeshire.
RESOLVED: That Dr Joan Whitehead be appointed to one of the two Ordinary Vacancies.
23.10.05 To
approve the minutes of the meeting held on 21 August,
2023
following cancellation of the planned September
meeting
The minutes of the meeting held in August were approved as a correct record and signed by the Chair.
23.10.06 To
consider any matters arising from the minutes of the
previous
meeting
A Condition of road/footpath adjacent to the
delivery entrance of Joseph Rowntree School – COYC Rights of
Way Officer had visited the site and reported the issue to City
Council Education who manage the area.
23.10.07 To receive
correspondence since the previous meeting other than
that circulated for information
A NALC – Policy Consultation on Local Plans – The findings would be reported in due course.
23.10.08 Environmental matters
A Removal of telephone kiosk near to the shops - The telephone at the kiosk had been reinstated. The Police had reported hoax calls.
B Grate requiring attention near to the shops - This had been
reported to COYC by Ward Members.
C Overgrown hedges – Confirmation of maintenance work
ongoing from JRHT(10.10.23). They had also
clarified the responsibility for maintenance by occupiers of
property, particularly next to alleyways.
23.10.09 Planning consultations
A 23/01542/TPO – 3 Juniper Close, New Earswick YO32
4TJ
Fell 1 no. Lime tree – Protected by Tree Preservation Order
39/1982
B 23/01583/TCA – 5 Cherry Tree Avenue, New Earswick
YO32 4AR
Fell 1 no. Ash tree – Tree in a Conservation Area
Members had no objection to these applications. Response B.
C 23/01593/TCNOT - Telecommunications Cabinet, Lime Tree
Avenue, New Earswick
Regulation 5 notice of intention to install fixed line broadband
cabinet.
This item was for information only.
23.10.10 Attendance at Meetings
A Huntington and New Earswick Ward Committee (4.9.23) - No items required attention from Members.
B York Bus Forum (19.923) - CC was following the zoom meetings and another was due to take place the following day.
C Nature Recovery Launch (30.9.23) - SG had attended this meeting and would circulate further details. A number of voluntary groups in New Earswick were already carrying out work that related to this initiative.
D YLCA York Branch meeting (12.10.23) - No Members attended.
23.10.11 Update from Finance Committee held on 13 September, 2023
Draft minutes had been circulated. These included the review of Financial Regulations to include increased thresholds to £30000. The Model Publication Scheme had also been amended.
23.10.12
To confirm receipt of the AGAR – Part
3 from the External
Auditors
The External Audit Report had been received and no matters of concern had been raised.
23.10.13
To consider the annual donation to the Royal British
Legion
(Section 137) (Noting arrangements for Remembrance
Sunday)
It was confirmed that AS would attend the annual Remembrance Day ceremony on behalf of residents and a wreath should be purchased.
RESOLVED: That a grant of £300 be awarded.
23.10.14
To approve the payments listed
below
A
Petty
cash
50.00 (21.8.23)
B Open Spaces
Society
45.00
(21.8.23)
C Judge Electrical Limited (Electric
Tests) 90.00 (4.9.23)
D PKF Littlejohn LLP (External
audit)
252.00 (13.9.23)
E
HMRC
718.85
(20.9.23)
F Salary
(September)
824.95 (20.9.23)
G Autela Payroll Services
Ltd
54.58 (4.10.23)
H Banner Business Solutions
Ltd
42.89 (16.10.23)
I Petty
Cash
100.00 (20.10.23)
J Salary
(October)
824.75
(20.10.23)
RESOLVED: That the above payments be accepted.
23.10.15 Items for the next meeting
Request to replace the seat near the bus shelter at the Folk
Hall.
Further information on the Nature Recovery project.
There being no further business, the meeting closed at 19.50 hours.
Signed _____________________ Chair, 20 November, 2023