OFFICER DECISION
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Decision: Approval of the contract for Microsoft Products |
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Decision Date: 03/04/25 |
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Type of Decision: Director Key |
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Non-Key |
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Portfolio Area that decision relates to: |
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Leader (inc Policy, Strategy & Partnerships) |
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Environment and Climate Emergency |
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Deputy Leader (inc Economy & Culture)
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Finance, Performance, Major Projects, Human Rights, Equalities & Inclusion |
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Children, Young People and Education |
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Housing, Planning & Safer Communities |
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Health, Wellbeing and Adults Social Care |
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Transport |
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Background / Decision Summary: The Microsoft Enterprise Agreement is routine procurement under contract rules and provides licenses for the organisation to access M365 Office products, Server licenses as well as other miscellaneous products such as Visio and Project. The cost of the licenses is £586k per annum + £102k per annum. This has been awarded via the CCS Framework under SPA24.
*Year 1 has a discount of £17,500
This agreement needed to be completed at pace to prevent late submission of an order, which would subject CYC to a 3% reduction on the SPA24 cost.
By using SPA24 and submitting by this Framework in time for the renewal, we are eligible for substantial discounts from the Microsoft list prices.
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Options Considered: No other options considered as Microsoft supports our core working practices and technologies.
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Options Rejected: None
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Consultation Process: Consulted with x3 suppliers for pricing on the same specific on a cost based approach to secure based on value.
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Implications - None |
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Crime & Disorder |
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Equalities |
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Highways |
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Human Resources |
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Legal |
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ICT |
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Financial |
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Planning |
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Marketing & Comms |
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Health |
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Property |
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ICT |
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Implications Contact: N/A |
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Level of Risk: Low |
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Wards Affected: None |
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All Wards |
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Fishergate |
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Holgate |
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Rural West York |
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Acomb |
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Fulford & Heslington |
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Hull Road |
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Strensall |
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Bishopthorpe |
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Guildhall |
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Huntington & New Earswick |
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Westfield |
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Clifton |
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Haxby & Wigginton |
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Micklegate |
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Wheldrake |
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Copmanthorpe |
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Heworth |
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Osbaldwick & Derwent |
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Dringhouses & Woodthorpe |
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Heworth Without |
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Rawcliffe & Clifton |
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Comments/Observations: None
Decision: Contract awarded to Phoenix Software |
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Decision Made by: Roy Grant Contact Details: roy.grant@york.gov.uk |
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On behalf of: Debbie Mitchell |
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To be implemented by: N/A |
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On Completion – Signed off by:
Patrick Looker (on behalf of Debbie Mitchell) |
Date: 03/04/25 |
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