Issue - meetings

The Assistant Director of Housing and Community Safety to present a report which seeks Executive approval to proceed with the re-procurement of the Managed Stores service for Building Services and Highways departments, in line with the council’s finance and governance requirements.

Resolved:  (i)      That approval be given to proceed with the procurement, as set out in the report.

                   (ii)      That authority be delegated to the Assistant Director of Housing and Community Safety to approve the award of the contract once the tender process is complete.

Reason:     In line with the council’s internal governance rules and the requirements of the Public Contract Regulations, and to facilitate a quicker route into the critical mobilisation phase of the project.

The Assistant Director of Housing & Community Safety presented a report which sought approval to proceed with the re-procurement of the Managed Stores service for Building Services and Highways department, in line with finance and governance requirements for the procurement of services worth over £500k.

The existing service was delivered by Crown Commercial Services under a joint framework agreement with City of York Council (CYC) and the University of York (UoY).  Following a review of the service, it was proposed that CYC re-procure an on-site Managed Stores Solution, to commence on expiry of the current contract in September 2018.  This would enable a longer term contract, that complied with the Public Contract Regulations 2015, to be secured; initially for 6 years, with a right for CYC or UoY to request an extension up to 8 years and then up to 10 years.  The contractor would also be granted a lease of the service base at Hazel Court, to run concurrently.  

To maximise potential efficiencies, it was proposed that the service be expanded to accommodate supply of materials for the Housing Revenue Account planned maintenance services and the highways service.  The total combined financial throughput for the new contract, including UoY, was estimated at over £3m per year.

Resolved:  (i)      That approval be given to proceed with the procurement, as set out in the report.

                   (ii)      That authority be delegated to the Assistant Director of Housing and Community Safety to approve the award of the contract once the tender process is complete.

Reason:     In line with the council’s internal governance rules and the requirements of the Public Contract Regulations, and to facilitate a quicker route into the critical mobilisation phase of the project.