Issue - meetings

This report presents the likely outturn position of 2009/10 Capital Programme, based on the spend profile and information to October 2009, and seeks approval for changes to the programme, applications for contingency funding and slippage of funding, where required.

[See also under Part B minutes]

RESOLVED: (i)         That the 2009/10 revised budget of £67.379m, as set out in paragraph 5 of the report and Table 2, be noted.

                        (ii)        That the slippage of £733k from 2009/10 to 2010/11 be noted.

REASON:      To enable the effective management and monitoring of the Council’s capital programme.

                        (iii)       That the use of £140k from the contingency fund for slipway repairs at Lendal Boatyard (as detailed in Annex B) and £32k for the Fishergate Hostel be approved.

REASON:      To enable this essential work to take place, and in accordance with the Council’s contractual obligations in respect of the slipway.

                        (iv)       That the re-stated capital programme for 2009/10-2313/14, as outlined in paragraph 33, Table 12, and detailed in Annex A, be noted.

REASON:      To enable the effective management and monitoring of the Council’s capital programme.

                        (v)        That the Chief Executive be asked to review with the Council’s Corporate Management Team how records can be kept of the following items for inclusion in future capital reports:

a)     Photographic records of the current state of building / completed buildings with, where appropriate, comparison photographs of the building being replaced;

b)     A record of the sustainability features that have been achieved through the construction;

c)      The economic impact on local employment and training.

REASON:      To enable the Council to celebrate the success of delivering new buildings and services to the residents of the City, by means of the capital programme.

[See also under Part B minutes]

Members considered a report which presented the likely out-turn position of the 2009/10 capital programme, based on information up to October 2009, and sought approval for changes to the programme, allocations from contingency funding and slippage of funding where required.

At this stage, an out-turn of £67.379m was predicted, representing a net increase of £0.345m on the current approved budget of £67.034m.  The variances leading to this increase were outlined in paragraph 5 (Table 2).  By the end of September, £19.623m (26.6%) of the approved budget had been spent.  Details of the revised position in respect of each department in the Council were set out in paragraphs 9 to 32 of the report and in Annex A.  Details of adjustments to the Administrative Accommodation scheme were set out in paragraphs 26-29. 

Members were asked to consider the following requests for funding from contingency:

• £140k to fund urgent repair work to the slipway at Lendal Bridge.  Further details of this scheme were attached at Annex B to the report.
• £32k to supply essential furniture and IT/phone circuits for the new hostel on Fishergate.

In response to Members’ queries on the repairs to the Lendal Bridge slipway, Officers reported that due to current weather conditions the initial survey had not yet been carried out.  An update would be circulated to Members once the work was under way. ¹

RESOLVED: (i)         That the 2009/10 revised budget of £67.379m, as set out in paragraph 5 of the report and Table 2, be noted.

                        (ii)        That the slippage of £733k from 2009/10 to 2010/11 be noted.

REASON:      To enable the effective management and monitoring of the Council’s capital programme.

                        (iii)       That the use of £140k from the contingency fund for slipway repairs at Lendal Boatyard (as detailed in Annex B) and £32k for the Fishergate Hostel be approved.²

REASON:      To enable this essential work to take place, and in accordance with the Council’s contractual obligations in respect of the slipway.

                        (iv)       That the re-stated capital programme for 2009/10-2313/14, as outlined in paragraph 33, Table 12, and detailed in Annex A, be noted.

REASON:      To enable the effective management and monitoring of the Council’s capital programme.

                        (v)        That the Chief Executive be asked to review with the Council’s Corporate Management Team how records can be kept of the following items for inclusion in future capital reports:

a)     Photographic records of the current state of building / completed buildings with, where appropriate, comparison photographs of the building being replaced;

b)     A record of the sustainability features that have been achieved through the construction;

c)      The economic impact on local employment and training. ³

REASON:      To enable the Council to celebrate the success of delivering new buildings and services to the residents of the City, by means of the capital programme.