Issue - meetings

This report seeks approval to appoint four Contractors to the External Painting and Associated Repairs Contract for a 3-year period with the option to extend for a further two years.

Advice of the Advisory Panel

That the Executive Member be advised to approve Option 1 “to appoint the four highest ranked contractors under the Most Economically Advantageous Tender (MEAT) process”.

Decision of the Executive Member

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  In order to provide quality workmanship and organisation in a contract which is specifically aimed at achieving a full lifecycle for the timber doors and windows in its stock.

Members considered a report seeking approval to appoint four contractors to the External Painting and Associated Repairs Contract for a 3 year period with the option to extend for a further 2 years.

The report presented 2 options for consideration:

(i)         Option 1 – To appoint the four highest ranked contractors under the MEAT (Most Economically Advantageous Tender) process.

(ii)               Option 2 – To appoint the four cheapest bidders

Officers introduced the report and process, which they stated had followed procurement protocol.  Following questions from Members, Officers explained that the assessment process was ranked on price and quality and the reference process was backed up by proof and evidence.

The Non-Voting Co-opted Members of the panel commented that they were pleased with recent painting work undertaken on their Council properties and stated that this had stood the test of time.

On behalf of the Panel Members, the Chair thanked the Non-voting Co-opted Members for their involvement with the Advisory Panel.

Advice of the Advisory Panel

That the Executive Member be advised to approve Option 1 “to appoint the four highest ranked contractors under the Most Economically Advantageous Tender (MEAT) process”.

Decision of the Executive Member

RESOLVED:             That the advice of the Advisory Panel be accepted and endorsed.

REASON:                  In order to provide quality workmanship and organisation in a contract which is specifically aimed at achieving a full lifecycle for the timber doors and windows in its stock.