Issue - meetings

This report provides an update on the progress towards a Community Stadium for York and proposes an approach for the delivery of the initial stages of the project and an outline project structure. 

RESOLVED: (i)         That the progress made on the Community Stadium Project to date be noted.

                        (ii)        That the approach set out in paragraphs 7 to 20 of the report, and the outline project structure, be agreed so that it can be referred to the Partnership Group at its next meeting, in February 2009.

                        (iii)       That the Council be represented on the Project Board by the Executive Member for City Strategy.

REASON:      To enable the partnership to work effectively and to drive the project forward.

Members considered a report which provided an update on progress towards a Community Stadium for York and proposed an approach for the delivery of the initial stages of the project, and an outline project structure.

Further to the decisions made by the Executive on 9 September 2008, a project manager had been appointed and had started work on 17 December, thus providing an opportunity to progress the project ahead of schedule.  The Project Manager, Tim Atkins, was present at the meeting.  The Community Stadium Partnership Group had met for a second time and reached agreement on the approach to the structure, communications protocol, site selection, development of the business case, joint working and specialist support.  It would meet again in February to formalise the delivery framework and protocols. 

Details of a proposed project structure, including the proposed membership of the Partnership Board, Partnership Group and Internal Officer Team, were set out in paragraphs 7 to 12 of the report.  Information on work in progress to prepare a draft project plan, develop a detailed business case and ensure a clear communications strategy and risk management strategy for the project was contained in paragraphs 13 to 20.  Members would be informed in future update reports whether any further resources were needed to progress the project, in addition to the sum set aside in May 2008 to fund the project manager.

Having noted the comments of the Shadow Executive on this item, it was

RESOLVED: (i)         That the progress made on the Community Stadium Project to date be noted.

                        (ii)        That the approach set out in paragraphs 7 to 20 of the report, and the outline project structure, be agreed so that it can be referred to the Partnership Group at its next meeting, in February 2009. ¹

                        (iii)       That the Council be represented on the Project Board by the Executive Member for City Strategy. ²

REASON:      To enable the partnership to work effectively and to drive the project forward.