MINUTES OF THE KYLE & UPPER OUSE IDB MEETING
HELD ON MONDAY 6th FEBRUARY 2023
AT THE GALTRES CENTRE, EASINGWOLD
16 Present Mr R Shedden (Chair), Mr P Bielby, Mr A Boddy, Mr P Cowton,
Mr I Galtrey, Mr G Robinson, Mr J P Stirke, Cllr A Hook,
Mr S Wragg
In attendance - Mr N Everard (Clerk of the Board)
17 Apologies Mr R Pennock, Mr A Mansell
18 Declaration of None
Interest
19 Minutes The minutes of the meeting held on 5th December 2022 were
approved and signed and there were no matters arising.
20 Maintenance The Chairman reported on the work undertaken since the last
meeting. Following the introduction of the contractors it was proposed to hold a demonstration and details will be circulated.
21 Consulting The Consulting Engineer’s report dated January 2023 together with
Engineer’s Report details of planning applications considered, and consents issued between 26th October 2022 to 25th January 2023 were approved.
Concern was expressed with regard to the Yorkshire Green Energy Enablement project and it was confirmed that Consulting Engineers were monitoring the matter.
22 Risk Management The Clerk confirmed that the Health & Safety review was outstanding
Strategy & Policy and will be scheduled following the meeting. Members were referred
to the ADA website with regard to the IDB Awareness Modules. Insurers are proposing to carry out an inspection pre renewal which will include a review of the Health & Safety procedures.
23 ADA Update The Clerk updated members on the forthcoming events and on the
online meeting held with representatives from North Yorkshire County Council in respect of the impact on the Board with effect from April 2023 with the introduction of the new North Yorkshire Council.
24 Audit The Clerk confirmed that the Board’s Internal Auditors had
completed the inspection and there were no matters to be brought to the attention of the Board. The Board approved the reappointment of the Internal Auditor, Yorkshire Audit Services, and the Clerk was instructed to write to them to confirm the matter.
25 Direct Labour The Clerk updated members on the negotiations with the Unions with
regard to the proposed wage increase.
26 Annual Values The Annual Value of the Board as at 31st December 2022 was
formally minuted as:-
Agricultural Land & Buildings - £1,070,111
City of York Council - £2,540,348
Hambleton District Council - - £ 331,548
Total £3,942,007
27 Rating 2023/24 The Board considered the previous year’s budget together with
estimated forecast expenditure to 31st March 2023 and the budget for the forthcoming year. The Board resolved that the drainage rate be in the sum of 5.57p in the pound in respect of Agricultural Land & Buildings in the District.
It was resolved that Special Levies be raised on billing authorities for the year ending 31st March 2024 as follows:-
City of York Council £141,497
Hambleton District Council (North Yorkshire Council) £ 18,468
The Board approved that the Common Seal be affixed thereto.
28 Clerk’s The Board approved the Clerk’s remuneration for the year to
Remuneration 31st March 2024 as incorporated in the budget of £23,538.
29 Reserves The Board confirmed the existing reserves policies as follows:-
New Works and Plant – Capital Reserve – to provide for replacement
of plant together with specified proposed new works.
Revenue Reserve – to maintain the balance of approximately nine months of the annual revenue expenditure.
30 Accounts Accounts for Payment Schedule numbers 3 and 4 were approved
for Payment in the amounts of £29,720.13 and £25,481.41 respectively.
31 Next Meeting The Clerk reported that the next meeting was scheduled for Monday
5th June 2023 at the Galtres Centre, Easingwold.
………………………….Chairman
……....………………………...Date
The seal of the Board was affixed in the presence of
Chairman ……………………………………….
Mr R Shedden
Clerk of the Board ………………………………
Mr N Everard
………………………………….Date