Agenda and draft minutes

At this point, Members are asked to declare:

·         any personal interests not included on the Register of Interests

·         any prejudicial interests or

·         any disclosable pecuniary interests

which they may have in respect of business on this agenda.

At this point in the meeting, Members were asked to declare any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests they may have in the business on the agenda. None were declared.

Resolved:   That the press and public be excluded from the meeting during consideration of Annex A to Agenda Item 5 (2016/17 Draft Budget Report) and Annex A to Agenda Item 6 (Managing Director Appointment Report) on the grounds that they contained information relating to the financial or business affairs of any particular person including the authority holding that information.  This information is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is 5.00pm on Friday 1 April 2016.  Members of the public can speak on agenda items or matters within the remit of the Group.

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note this meeting may be filmed and webcast or audio recorded and that includes any registered public speakers, who have given their permission.  The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if sound recorded, this will be uploaded onto the Council’s website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at

https://www.york.gov.uk/downloads/file/6453/protocol_for_webcasting_filming_and_recording_council_meetingspdf

It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme.

To approve and sign the minutes of the last meeting of the Group held on 13 January 2016.

Resolved:  That the minutes of the last meeting held on 13 January 2016 be approved as a correct record and then signed by the Chair.

This report informs Group members of the Company’s draft budget for 2016-17.

Members considered a report which informed them of City of York Trading Ltd’s draft budget for 2016/17.

The Operations Manager for City of York Trading Ltd presented the report and outlined the forecasted total spend for 2015/16 and the budget for 2016/17.

Members noted that the budget was draft and that a further update would be brought to the committee in six months time.

Resolved:           That the Shareholder Group recommends that the Executive/Executive Member accepts  the draft budget for 2016/17.

Reason:              To ensure that the interests of City of York Council as a shareholder are considered at Board decision level and that any appropriate representations deemed necessary are made by this Group to decision-makers.

This report informs Group members of the Company’s proposals for the appointment of a Managing Director for the Company and changes to the Board’s structure.

Members considered a report which informed them of the Company’s proposals for appointing a Managing Director and changes to the Board’s structure, including details of a draft advert for appointment.

Members questioned the Chairman of the Board and the Operations Manager of City of York Trading Ltd on a number of points contained within the proposals before making their recommendation to the Executive.

Resolved:           That

(i)           the Shareholder Group recommends that the Executive/Executive Member accepts the company’s proposals for appointing a Managing Director, together with the changes to the company’s Board structure; and

(ii)         the advertisement for the Managing Director (incorporating the proposed role description and salary) be submitted to the Executive/Executive Member confidentially for approval, prior to being publicised.

Reason:              To ensure that the interests of City of York Council as shareholder are considered at Board decision level and that any appropriate representations deemed necessary are made by the group to decision-makers.