Agenda, decisions and minutes

At this point Members are asked to declare any personal or prejudicial interests they may have in the business on this agenda.

Members were invited to declare at this point in the meeting any personal or prejudicial interests they might have in the business on the agenda.

Cllr D’Agorne declared personal and non-prejudicial interests in agenda item 5 (2008/09 Second Monitoring Report Economic Development and Partnerships – Finance and Performance) as an employee of York College, in agenda item 7 (Update on Fishergate Ward 20mph Speed Limit Pilot) as Ward Member, in agenda item 8 (Pedestrian Access and Parking, Broadway Shops, Fulford) as Ward Member and he stood down from the meeting and spoke from the floor, in agenda item 9 (A19 Fulford Road Corridor Update) as Ward Member, a cyclist, former member of Fulford Parish Council and as his partner was a current Parish Council member. He also declared a general personal and non-prejudicial interest in the agenda as a member of the Cycle Touring Club (CTC) and the York Cycle Campaign.

[Amended at City Strategy EMAP meeting held on 27 January 2009]

Cllr Scott declared a personal and non-prejudicial interest in agenda item 8 (Pedestrian Access and Parking, Broadway Shops, Fulford) as a number of the petitions signatories were known to him and as a car and pedestrian user of the Broadway shops. He also declared a personal non-prejudicial interest in agenda item 9 (A19 Fulford Road Corridor Update) as a local resident that lived adjacent to the area and as a former member of Fulford Parish Council.

To approve and sign the minutes of the last meeting of the Executive Members for City Strategy and Advisory Panel held on 20 October 2008.

RESOLVED:             That the minutes of the last meeting of the Panel held on 20 October 2008 be approved and signed by the Chair and Executive Members as a correct record.

At this point in the meeting members of the public who have registered their wish to speak regarding an item on the agenda or an issue within the Panel’s remit can do so. Anyone who wishes to register or requires further information is requested to contact the Democracy Officer on the contact details listed at the foot of this agenda. The deadline for registering is Friday 5 December 2008 at 5.00 pm.

It was reported that there had been a number of registrations to speak at the meeting under the Council’s Public Participation Scheme however two registered speakers had now withdrawn.

Mr P Kirton referred to the proposals for the Holly Bank area traffic regulation order and in particular to the new route taken by the No 16 First York bus, which a number of residents felt, was hazardous in the vicinity of English Martyrs School. He stated that a number of residents relied on this bus service and they hoped to return the service back to its original route and therefore supported the proposed waiting restrictions.

Mr A Giles, also referred to the Holly Bank proposals but expressed his objections as he felt that the proposed restrictions would only serve to displace vehicle parking to adjacent streets including Clive Grove. He stated that the restrictions would cause more problems and he felt that this would disadvantage more residents than at the present time.

Mr Malarkey, also spoke in objection of the Holly Bank proposals as a resident of Hob Moor Drive. He referred to traffic vibration, which had caused damage to his property, and he did not support any change to the bus route. He also questioned the requirement for 24 hour waiting restrictions.

Councillor Alexander, spoke to confirm that the three Holgate Local Members, all objected to the Holly Bank proposals. He stated that their objections related to safety, as parking would be displaced onto Clive Grove, as a clear traffic route would increase traffic speed, the proposals would create increased parking in side roads and on grass verges and this would require residents’ parking in the future . He confirmed that they were in support of the reintroduction of the bus and for the introduction of double yellow lines at road junctions. Following consultation undertaken by the Council the Local Members had sent out 721 letters to residents in the area explaining the proposals and requesting their views. Of the 150 responses received the results had shown that, in those streets most greatly affected, the majority of residents opposed the proposed restrictions and the reintroduction of the bus. However the results from the surrounding area, including the most affected streets, the majority of these residents were also opposed to the restrictions but supported the reintroduction of the bus. In view of this he requested the Panel to agree a compromise solution to include the reintroduction of the bus and overcome residents objections.

Steve Burrell, of North Yorkshire Police, spoke on the proposals for the Fishergate Ward and the 20mph speed limit pilot. He confirmed that the Police were a statutory consultee in relation to such matters and that although they had been consulted on these proposals this did not extend to the details of the scheme. He questioned what benefits would be gained as he felt that the proposals would not alter driver speeds or their behaviour. He stated that  such schemes should support a modal shift in casualty  ...  view the full minutes text for item 55.

This is the second monitoring report for the year combining performance and financial information for the Chief Executive’s Directorate. Members are asked to note the performance and financial position.

Advice of the Advisory Panel

That the Executive Leader be advised to note the financial and performance position of the Chief Executives portfolio. ^1.

Decision of the Executive Leader

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:      In accordance with budgetary and performance monitoring procedures.

Members considered the second monitoring report of the year which combined performance and financial information for the Chief Executive’s Directorate covering the period from April to October 2008.

It was reported that the latest budget for the Directorate was £6,244k which included the transfer of Property and Payroll Services into the Directorate and the transfer out of the Performance, Policy and Planning Team to the Resources Directorate. Current projections showed that the directorate would overspend by £354k which equated to 1.7% of the gross expenditure budget and that of the overspend £294k was transferred in the Property function.

Officers confirmed that there was concern over project overspends in Property Services but that £275k in mitigating actions had recently been found. It was confirmed that sickness absence was continuing to fall and that the health and safety measures were working.

Members questioned whether a review was to be undertaken of the rate of pay for the “expensive” agency staff, referred to in page 20, of the report. Officers confirmed that they were examining alternative models for delivering property services and would report back.

Advice of the Advisory Panel

That the Executive Leader be advised to note the financial and performance position of the Chief Executives portfolio.

Decision of the Executive Leader

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:      In accordance with budgetary and performance monitoring procedures.

This report presents the latest projections for revenue and capital expenditure by Economic Development and Partnerships together with performance against targets for Best Value performance indicators, Customer First and staff management targets.

Advice of the Advisory Panel

That the Executive Leader be advised to note the financial and performance position of the Economic Development and Partnerships portfolio. ^1.

Decision of the Executive Leader

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:      In accordance with budgetary and performance monitoring procedures.

Consideration was given to a report which presented the latest projections for revenue and capital expenditure by Economic Development and Partnerships together with performance against target for best value performance indicators, customer first and staff management targets.

It was reported that the current approved budget was £2,361k which included £15k carried forward from 2007/08, £15k revenue support for the Eco Business Centre and £32k to support the Westfield Deprivation initiatives, less £13k rent adjustment. Current projections were that the service would outturn on budget.

The key variances were a shortfall on Newgate market tolls together with savings in the city centre, the Strategic Partnership team and generally across the service.

Members questioned the possibility of York Training Centre teaming up with Future Prospects and what were the medium and long term plans for the Markets, referred to in paragraph 21 of the report.

Advice of the Advisory Panel

That the Executive Leader be advised to note the financial and performance position of the Economic Development and Partnerships portfolio.

Decision of the Executive Leader

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:      In accordance with budgetary and performance monitoring procedures.

This report informs members of objections made to the advertised Traffic Regulation Order for the introduction of waiting restrictions in the Holly Bank Road area of Acomb. The report recommends that the Traffic Regulation Orders are implemented.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to:

(i)                 Approve the implementation of no waiting at any time restrictions at the Robin Grove, Trevor Grove, Nigel Grove, Anderson Grove, Mildred Grove and Jennifer Grove junctions as advertised and detailed at Option 1; ^1.

(ii)        Implement the remaining proposed restrictions for Holly Bank Road and Collingwood Road as proposed. ^2.

(iii)       Inform those making representations and the lead petitioners of the decisions taken.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:      (i) To improve visibility and manoeuvrability at the junctions for residents.

(ii)               To facilitate the return of the bus service to the area.

            (iii)            To update all concerned on the proposals.

Members considered a report, which detailed objections made to the advertised Traffic Regulation Order for the introduction of waiting restrictions in the Holly Bank Road area of Acomb.

It was reported that the proposals had been put forward to manage parking that took place in the area. As a consequence of the parking the bus service had experienced delays and the service had been re-routed onto Hamilton Drive. In addition complaints had also been received from some local residents about the level of parking that took place on the corners of the short cul de sacs off Holly Bank Road.

The following additional information was circulated at the meeting:

• Officer update in relation to additional representations received, including details of the general areas represented by 3 petitions;
• Letters supporting the restrictions and the restoring of the bus service from residents of Heath Close, Holly Bank Grove, Anderson Grove;
• Emails supporting the restrictions and the resumption of the bus service from residents of Jennifer Grove, Holly Bank Road and Mildred Grove;
• Emails objecting to the restoration of the No 16 bus service from a resident of Collingwood Grove (2);
• Document from Cllr Alexander, detailing the current proposals, objections received, consultation and revised compromise proposals. 

Officers confirmed that their consultation had covered a wide area and that if members also wished to impose restrictions at the junction of Clive Grove this could be included in the Traffic Regulation Order.

In answer to Members questions, Mr Eames of First York confirmed that, if waiting restrictions were imposed, the half hourly bus service would be re-routed on to the Holly Bank Loop but that this would not be with a hopper bus.

Members confirmed that there was a need to tackle the parking problems that existed in this area and provide a regular bus service for residents. It was suggested that, if approval was given for the restrictions, the Ward Committee could examine any additional parking issues and look at hardening verges, lay-bys etc.

Other members questioned whether the proposals were a heavy solution for the problems encountered and if a compromise could be found.

Following further discussion consideration was given to the following Options: 

1. Approve the implementation of the proposals as advertised (see Annex A). This option would ensure good visibility and manoeuvrability at the junctions and allow the bus company to reintroduce the bus service in the knowledge that the problems of obstruction had been resolved.

2.      Approve the implementation of the proposals at the junctions only. This option would ensure good visibility and manoeuvrability at the junctions and would allow the bus company to reassess the suitability of this route for the bus service knowing that at key areas there would no longer be parking issues for their drivers to overcome.

3.      Approve the implementation of the proposals at the junctions and introduce a restriction with less severity than the 7am to 7pm restriction. For example, if the restrictions were to be implemented between 9am and 5pm Monday to Friday,  ...  view the full minutes text for item 58.

This report advises Member of the action plan for implementing the 20mph speed limit on seven roads in Fishergate  and reports receipt of a petition for 20mph speed limits on residential roads on a city wide basis. Members are asked to note the timetable for delivering the Fishergate trial scheme and request Officers to progress a list of potential sites for additional 20mph limit schemes.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to:

(i)                 Note the timetable for delivering the Fishergate trial scheme; ^1.

(ii)        Request Officers to progress a list of potential sites for additional 20mph limit schemes; ^2.

(iii)             Continue to address speed management issues under the current policy rather than introduce a city-wide 20mph scheme;

(iv)             Inform the lead petitioner of the outcome of the report.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:       To ensure that speed issues are addressed through a data led process that targets LTP resources at casualty reduction but enables Officers and Members the opportunity to gather data on the effect of 20mph speed limits and whether it would be appropriate to promote a city-wide scheme in the future.

Consideration was given to the proposed action plan for implementing the 20 mph speed limit on seven roads in Fishergate and to a petition received requesting 20mph speed limits on residential roads on a citywide basis.

Officers gave the following update

·        Speed surveys had shown average speeds of 15/16mph in the area;

·        Network management confirmation that the costs of implementing this Traffic Regulation Order (TRO) would be between £8-10k;

·        The scheme could be implemented through an experimental TRO. Any objections received to the TRO would be reported back to EMAP and the scheme could be made permanent within 18 months;

·        Receipt of an additional petition presented by Cllr Potter to Council on 27 November 2008 on behalf of York residents, calling on the Council to introduce a 20 mph speed limit throughout the City in residential areas (466 signatories).

In answer to Members questions, Officers confirmed that the repeater signs it was proposed to install in the area could be reused for other schemes. Members also referred to Police confirmation that this scheme should be self-enforcing and that better results may have been gained in more appropriate areas eg. through roads, although it was noted that additional pilot schemes would take place.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to:

(i)                 Note the timetable for delivering the Fishergate trial scheme;

(ii)        Request Officers to progress a list of potential sites for additional 20mph limit schemes; ^1.

(iii)             Continue to address speed management issues under the current policy rather than introduce a city-wide 20mph scheme;

(iv)             Inform the lead petitioner of the outcome of the report. ^2.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:       To ensure that speed issues are addressed through a data led process that targets LTP resources at casualty reduction but enables Officers and Members the opportunity to gather data on the effect of 20mph speed limits and whether it would be appropriate to promote a city-wide scheme in the future.

This report is in response to a petition submitted by Broadway Area Good Neighbour and Residents Association (BAGNARA) which requested a radical improvement in parking arrangements at Broadway shops.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to select Options A and B and:

(i)                 Advise Broadway Area Good Neighbour and Residents Association (BAGNARA) that whilst the concerns raised are fully understood and appreciated, that the council as highway authority has no legal duty or right to promote improvements to areas of privately maintained highway. However the council will offer guidance on low cost and tenable measures aimed at improving arrangements for vulnerable users together with advice on installation and potential reconstruction/repairs to the service road; ^1.

(ii)        Approve the undertaking of any subsequently identified urgent works as prescribed within Section 230 of the Highways Act 1980. ^2.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:             To ensure that the council’s position is consistent with it’s  legal obligations under the provisions of highway legislation.

Members considered a report, which had been prepared in response to a petition submitted by the Broadway Area Good Neighbour and Residents Association (BAGNARA). The petition requested a radical improvement in parking arrangements at Broadway shops to create safe parking and passage for pedestrians.

Officers updated that urgent small scale patching works had recently been undertaken on the shop frontages to make the area safer.

Members confirmed that this was a difficult case owing to legal constraints and as there were numerous forecourts throughout the authorities area. If adoption was undertaken, this would set a precedent and incur a liability to the authority.

The Executive Member confirmed that Officers would be asked to discuss the highway layout options with the shopkeepers.

Members then considered the following:

Option A – Advise BAGNARA that whilst the concerns raised are fully understood and appreciated, that the council as highway authority has no legal duty or right to promote improvements to areas of privately maintained highway. However the council will offer guidance on low cost and tenable measures aimed at improving arrangements for vulnerable users together with advice on installation and potential reconstruction /repairs to the service road.

Option B – Approve the undertaking of any subsequently identified urgent works as prescribed within section 230 of the Highways Act 1980.

Option C – Undertake further assessment into the remodelling of the highway island to provide dedicated parking for the shops together with alteration to the forecourt and service road.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to select Options A and B and:

(i)                 Advise Broadway Area Good Neighbour and Residents Association (BAGNARA) that whilst the concerns raised are fully understood and appreciated, that the council as highway authority has no legal duty or right to promote improvements to areas of privately maintained highway. However the council will offer guidance on low cost and tenable measures aimed at improving arrangements for vulnerable users together with advice on installation and potential reconstruction/repairs to the service road; ^1.

(ii)        Approve the undertaking of any subsequently identified urgent works as prescribed within Section 230 of the Highways Act 1980. ^2.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:             To ensure that the council’s position is consistent with it’s legal obligations under the provisions of highway legislation.

This report advises Members of progress made in developing the proposals to improve the A19 Fulford Road corridor. It also makes recommendations and seeks approval to progress schemes to improve the corridor.

Advice of the Advisory Panel

That the Advisory Panel advise the Executive Member for City Strategy that:

(i)                 The contents of this report and its annexes are noted; ^1.

(ii)        The revised proposals for the section of corridor between Cemetery Road and Hospital Fields Road, as outlined in paragraph 16 and shown on Annexes A1 and A2, are agreed; ^2.

(iii)             Agree to implement the refuge island crossing without additional waiting restrictions. If indiscriminate parking is observed in the vicinity of the island, which obstructs the flow of traffic and/or affects safety, then Officers should report through an Officer in Consultation meeting to obtain approval to implement appropriate restrictions;

   (iv)  That the limited time parking of 60 minutes maximum, proposed on the inbound (west) side of Fulford Road on the section north of  Wenlock Terrace,  be amended to only operate between 8:00 am and 6:00 pm on Monday to Saturday.

(v)  The proposed extensions of the 30 mph zone and the associated gateway treatments and improvement measures at Naburn, as outlined in paragraphs 57 and 58 and shown on Annexes C1 and C2, are agreed and that Officers report to a future meeting on the options available for improving pedestrian facilities at the Howden Dike crossing;

(iv)              That, subject to consultation with local residents, an inbound bus lane on Selby Road heading north from the A64 interchange for approximately 200m should be provided ahead of other improvements to this section of the corridor;

(vi)         That further investigation of other proposals south of Germany Beck, as listed in paragraph 44, be deferred until potential funding to implement those improvements can be identified;

(vii)        That any proposed bus lanes should be 24 hour operation similar to other existing bus lanes in York.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:    (i)     For background information and for assisting in the decision making process;

            (ii)            To improve conditions along this section of the corridor;

(iii)             To help pedestrians cross to and from nearby bus stops;

(iv)              To help control vehicle speeds and to improve safety;

(v)                To benefit existing bus services, including school  services, using this section of Selby Road;

(vi) To enable resources to be redeployed on those projects where funding has been determined;

(vii) To ensure that bus lanes are available for use by buses at all times and for uniformity throughout the city.

.

Consideration was given to a report, which advised Members of progress made in developing proposals to improve the A19 Fulford Road Corridor. The report summarised comments received after further consultation on some of the improvement schemes following the advertisement of the Traffic Regulation Orders.

It was reported that since the last report, the council had been awarded substantial funding for the Cycle City and Access York Phase 1 projects, which required match funding, principally from the LTP allocation. There was therefore unlikely to be adequate funding available to implement all the Fulford Road proposals in the timescale originally anticipated.

The proposals had been reviewed to assess which would provide the most benefits from the funding available and it had been considered that the best returns would come from:

• Improvements to the corridor between Cemetery Road and Heslington Lane, where pedestrians, cyclists and public transport users would all benefit from the proposed improvements;
• The proposed refuge island on Main Street Fulford;
• A bus lane on Selby Road near the A64; and
• Improved gateways and safety improvements in Naburn.

Officers circulated detailed plans of the proposals between Cemetery Road and Hospital Fields Road and updated on the following points:

·        Objections had been received from the owner of a guesthouse adjacent to Wenlock Terrace in relation to the proposed parking restrictions, which would affect their visitors. Officers requested Members to consider an amendment to limit parking to 60 mins on the westbound side of Fulford Road on the section north of Wenlock Terrace between 8am and 6pm Monday to Saturday to overcome the objections raised; 

·        Receipt of a letter from a resident of 8 Main Street, Fulford in support of the pedestrian refuge and waiting restrictions;

·        Funding issues in respect of proposed works south of Germany Beck/Fordlands Road, Fulford and the intention to undertake consultation on the proposed inbound bus lane on the dualled section of the A19 between the A64 roundabout and the start of the Selby Road houses. This would involve the removal of the hatched markings from the outer lane to enable it to be used by vehicles and converting the inner lane into a bus lane (as shown on the plans circulated at the meeting).

In answer to member’s questions in relation to the siting of the 30mph limit in Naburn village, Officers confirmed that this had not been extended beyond Howden Dike as the existing mature trees would affect sight lines.

Consideration was given to the options, set out in the report, for the following sections of the corridor, Cemetery Road to Hospital Fields Road, Hospital Fields Road to Heslington Lane, the pedestrian refuge island on Main Street, Fulford,  the area south of Germany Beck, traffic management in Naburn and  in relation to the bus lanes.

Members expressed their support for the amendment of the report recommendations in c) to provide the pedestrian refuge without additional waiting restrictions, d) to include a report back on the options available for improving pedestrian facilities at the Howden Dike crossing and  ...  view the full minutes text for item 61.

This report informs the Executive Member of the likely outturn position of the 2008/09 Capital Programme, seeks approval to changes to the programme and seeks approval of any slippage.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to:

(i)      Approve the adjustments to the allocations identified in Annex 2 together with the following adjustments agreed at the meeting:

·        an increase of £40k for the Walmgate Bar gateway scheme and

·          the amended scheme for the alignment of the cycle route and proposed traffic signals in Bootham, subject to the necessary planning consents ; ^1.

(ii)           Approve the increase to the 2008/09 City Strategy Capital budget subject to the approval of the Executive. ^2.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:       To enable the effective management and monitoring of the Council’s capital programme.

Members considered a report which informed them of the likely outturn position of the 2008/09 Capital Programme based on the spend profile and information to the end of 2008. It also sought approval to changes to the programme and reported on slippages and sought approval for the associated funding.

It was reported that the current approved capital programme for 2008/09 was £8.439m which was financed by £6.684m of external funding, leaving a cost to the Council of £1.775m. A summary of the main changes to the programme were :

·        The provision of an overprogramming allowance for the structural maintenance block of £148k to cover anticipated increases in the cost of delivering the schemes included in the programme. The budget for 2009/10 will be adjusted to account for the 2008/09 outturn spend if required.

·        To reduce the level of Integrated Transport overprogramming to £614k to take account of progress on schemes within the programme and to ensure that the total spend is kept within budget.

·        Depending on the decision of the Urgency Committee in December, the Structural Maintenance elements of the City Strategy Capital Programme may be transferred to the Neighbourhood Services portfolio. Further details will be reported to the Executive Member in the Monitor 3 report to the January City Strategy EMAP.

·        If the proposed changes are accepted, the total value of the City Strategy Capital Programme for 2008/09 would be £9,420k including over programming. The over programming would reduce from £860k to £762k (compared to £434k at this stage in 2007/08). The budget would increase to £8,658k, and would be funded as follows:

Officers updated that an increase of £40k would also be required for the amended scheme approved earlier in the meeting for the Walmgate pedestrian crossing and footway improvements.

The Executive Member referred to the LTP allocation for the secure cycle parking project at the Lendal Bridge Sub Station and for the need for this to remain at £50k pending approval of the detail of the scheme by the Executive.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to:

(i)      Approve the adjustments to the allocations identified in Annex 2 together with an increase of £40k for the Walmgate Bar gateway scheme agreed at the meeting;^1.

  (ii)         Approve the increase to the 2008/09 City Strategy Capital budget subject to the approval of the Executive. ^2.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:       To enable the effective management and monitoring of the Council’s capital programme.

This report presents two sets of data from the City Strategy Directorate:

• Latest projections for revenue expenditure and capital expenditure for the portfolio and
• Monitor 2 (2008/09) performance against target for a number of key indicators.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to:

(i)                 Note the financial and performance position of the portfolio; ^1.

(ii)        Recommend the Executive to agree to the capital element of the additional Housing and Planning Delivery Grant (£135k) to fund structural maintenance currently charged to revenue. ^2.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:       In accordance with budgetary and performance monitoring procedures.

Consideration was given to a report which presented the latest projections for revenue and capital expenditure for the City Strategy portfolio together with Monitor 2 performance 2008/09 against target for a number of key indicators.

It was reported that, following releases from contingency and budget transfers since Monitor 1,  there was a current budget of £17,611k. Current projections were that the City Strategy Directorate would overspend by £+208k which represented 0.6% of the gross expenditure. It was confirmed that this was made up of key identified overspends totalling £+994k which was offset by identified savings totalling £-786k. The primary reasons for the level of overspend was the downturn in parking and planning income resulting from the economic climate and additional costs incurred in defending planning appeals and inquiries.

In order to bring the budget into balance it was recommended that the capital element of the Housing and Planning Delivery Grant £135k was used to fund an element of structural highway maintenance currently funded by revenue. If this was agreed the projected overspend would reduce to £73k.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to:

(i)                 Note the financial and performance position of the portfolio;^.

(ii)        Recommend the Executive to agree to the capital element of the additional Housing and Planning Delivery Grant (£135k) to fund structural maintenance currently charged to revenue. ^1.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:       In accordance with budgetary and performance monitoring procedures.

This report advises the Executive Member about the results of consultation on proposals to introduce a cycle route link from the northern end of the York Hospital site to the existing Foss Islands Cycle route.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to defer consideration of the proposals for this section of the cycle route, to enable Officers to re-examine all the options for this scheme and report back to the EMAP. ^1.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:        In view of further objections received to the proposed scheme.

This report advised Members of the results of consultation undertaken on proposals to introduce a cycle route link from the northern end of the York Hospital site to the existing Foss Islands Cycle Route.

The Panel were reminded that the new route was a planning condition linked to the hospital’s new multi-storey car park. The new cycle route through York Hospital would continue through Bootham Park Hospital to the A19 and then along St Mary’s towards Scarborough Bridge and York Station.

It was reported that, in relation to the planning condition, the hospital had originally proposed a route along the front of the hospital on Wigginton Road but that following a detailed study this route was not considered appropriate owing to a number of road safety concerns.

Officers circulated an update report, which referred to a road safety audit undertaken and further meetings held with the Police and representatives of York District Hospital, since the report had been published. The audit had confirmed that that there were no significant road safety issues, and further meetings had helped to clarify specific concerns about crime and disorder. It was reported that the Police Architectural Liaison Officer (PALO) had assessed the scheme against guidance documents and had highlighted weaknesses in the proposals.

Officers also reported updates in relation to the following issues:

·        A petition had been received from all residents of Murrough Wilson Place raising objections to the proposals on the grounds of lack of consultation and following advice received from the PALO that where cycle paths were installed an increase in crime followed.

·        The Railway Housing Association had written to confirm that although the above residents had originally supported the scheme that they were now opposed owing to increased crime concerns.

·        The Manager of York Hospitals waste disposal unit had also raised concerns about the potential for unauthorised access into the vicinity of the unit by cyclists and pedestrians who would be using the route. Officers confirmed that security fencing was proposed to prevent access to this area.

·        York Hospital had now confirmed that although they would be providing enhanced CCTV coverage of the site that unfortunately it would not be possible to extend this beyond their boundary to the cycle path.

Members expressed concern at the potential for the proposed route to support an increase in crime in the area. They felt that the route would be more appropriately sited along the hospital frontage and following receipt of the petition from local residents, who had previous supported the proposals, felt consideration should be given to alternative route options.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to defer consideration of the proposals for this section of the cycle route, to enable Officers to re-examine all the options for this scheme and report back to the EMAP. ^1.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:        In view of further objections received to  ...  view the full minutes text for item 64.

This report advises Members about the results of consultation on proposals to install traffic signals at the junction of Bootham, St Mary’s and the entrance to Bootham Park Hospital to provide priority crossing for cyclists across Bootham.

Advice of the Advisory Panel

That the Advisory Panel advise the Executive Member to;

(i)                 Give in principle approval for the amended scheme proposals shown in Annex C (circulated at the meeting) to be implemented, subject to the necessary planning and listed building consents being secured and

(ii)               Give delegated authority to the Director of City Strategy, in consultation with the Executive Member, to approve the detailed scheme layout for implementation within the 2009/10 financial year, subject to the necessary funding being allocated. ^1.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:       Officers consider that these amended proposals will provide significant improvements for cyclists, as this addresses a difficult crossing point over a major road on a strategic cycle route. The proposed measures would also make a significant contribution towards the aims of the Council as a Cycling City.

Consideration was given to a report, which advised Members of consultation undertaken on proposals to install traffic signals at the junction of Bootham, St Mary’s and the entrance to Bootham Park Hospital (known as ‘The Drive’) to provide priority crossing for cyclists across Bootham.

It was reported that the aim was to provide a signalised crossing facility for cyclists across the busy A19 Bootham to resolve difficulties currently being experienced by cyclists in the area.

Concerns had been expressed by York and Bootham Hospitals regarding the visibility of the signals and their visual impact in close proximity to a listed building. They had also raised concerns regarding the safety of pedestrians on Bootham due to vehicles emerging from ‘The Drive’.

Officers circulated an update at the meeting covering the following points:

·        Since the report had been prepared a road safety audit had been carried out on the proposals and further meetings held with the Police and representatives of York and Bootham Hospitals;

·        Officers had formulated scheme enhancements to address the issues raised, details of which were circulated at the meeting. These included the widening and setting back of the gateway to ‘The Drive’, amending the entrance to ‘The Drive’ to make it look more like a side road and the provision of additional warning signs and road markings to alert drivers.

·        The Arboricultural Officer had raised concerns regarding difficulties of siting signal poles near to trees and their root systems. Officers confirmed that they would seek to minimise any adverse effects on the trees concerned.

·        In light of the proposed changes to the scheme, the recommendation was amended to give approval in principle to the amended scheme (circulated at the meeting), subject to the necessary planning and listed building consents and to give delegated authority to the Director of City Strategy, in consultation with the Executive Member to approve the detailed scheme layout within the 2009/10 financial year subject to the necessary funding.

·        York Hospital Trust had now confirmed that they were satisfied that the amended scheme would not cause problems for staff exiting their site. They confirmed that the Trust greatly appreciated the efforts that Council Officers had made into making this scheme acceptable to staff and users of the Hospital.

Officers confirmed that the amended proposals would inevitably result in construction being delayed until the 2009/10 financial year. Therefore any approval would also be subject to the necessary finance being agreed by EMAP at a later date when the 2009/10 capital programme was considered.

Advice of the Advisory Panel

That the Advisory Panel advise the Executive Member to;

(i)                 Give in principle approval for the amended scheme proposals shown in Annex C (circulated at the meeting) to be implemented, subject to the necessary planning and listed building consents being secured and

(ii)               Give delegated authority to the Director of City Strategy, in consultation with the Executive Member, to approve the detailed scheme layout for implementation within the 2009/10 financial year, subject to the necessary funding being allocated. ^{1.  ...  view the full minutes text for item 65.}

This report outlines proposals to provide a signal controlled pedestrian crossing on Walmgate, together with extension and enhancements to the pedestrian area around Walmgate Bar.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to approve the revised proposals described under Option2, and shown at Annex E, for implementation and authorise the advertising of the necessary alterations to the existing no waiting restrictions and designated parking bays on the south side of Walmgate, where it is proposed to relocate a bus stop.       

Any substantive objections to the TRO to be referred back to a subsequent Officer in Consultation meeting for consideration and a decision.       
^1.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:       To address road safety concerns around the area of Walmgate Bar by providing a signal controlled pedestrian crossing on Walmgate, together with extensions and enhancements to pedestrian footways.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to approve the revised proposals described under Option2, and shown at Annex E, for implementation and authorise the advertising of the necessary alterations to the existing no waiting restrictions and designated parking bays on the south side of Walmgate, where it is proposed to relocate a bus stop. ¹.    

Any substantive objections to the TRO to be referred back to a subsequent Officer in Consultation meeting for consideration and a decision.       
^2.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:       To address road safety concerns around the area of Walmgate Bar by providing a signal controlled pedestrian crossing on Walmgate, together with extensions and enhancements to pedestrian footways.

This report advises Members of the receipt of a petition from residents and businesses in Walmgate and Navigation Road, which highlights various traffic management concerns.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to:

(i)    Continue to address speed management issues under the current policy, and offer the use of the new Speed Indicator Devise programme to the community for use in the New Year; ^1.

(ii)   Note the proposal to upgrade Walmgate Bar, including a light controlled pedestrian phase;

(iii)Offer family Road Safety Training and resources to the Nursery. ^2.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:            This would give continuity to the Councils policy’s on speed management and ensure that priority is given to achieving set targets to lower casualty statistics in York.

Members considered a report, which advised them of a petition received from residents and businesses in Walmgate and Navigation Road, to highlight various traffic management concerns. 

It was reported that at an open day on 7 May 2008 to ascertain the views of local residents and businesses, 89 people had signed the petition and put forward the following proposals:

Officers had investigated the proposals and undertaken consultation details of which were contained in the report and the following options were presented for Members consideration:

Option 1. Continue to support the Speed Management Review process which highlights no further action, in terms of engineering is required, but that these areas could be ideal for Community Groups to become part of the new Speed Indicator Device (SID) programme, which is just being trialled by the Safer York Partnership and to offer this initiative to the Community Association.

·        An upgrade at Walmgate Bar is due, which would look at the phasing of the lights along with a proposed pedestrian crossing at Walmgate Bar. 

·        To offer a Family Road Safety session and the loan of Road Safety Resources to the Nursery on Walmgate.

·        To support the Community Association/Ward Committee if they wish to fund consultation and possible implementation of a 20mph zone.

Option 2. To not support the Speed Management Review process and find the funding to consult and deliver on some, or all of the community requests, however it has to be made clear that other proposed projects, where casualty reduction or high speed are an issue would have to be denied for funding to be redirected.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to:

(i)    Continue to address speed management issues under the current policy, and offer the use of the new Speed Indicator Devise programme to the community for use in the New Year;

(ii)   Note the proposal to upgrade Walmgate Bar, including a light controlled pedestrian phase;

(iii)Offer family Road Safety Training and resources to the Nursery. ^1.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:            This would give continuity to the Councils policies on speed management and ensure that priority is given to achieving set targets to lower casualty statistics in York.

This report seeks approval of the Service Level Agreement in support of the Partnering Agreement between City Strategy and Neighbourhood Services for the delivery, maintenance and restoration schemes on the City Walls.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to approve the Service Level Agreement in support of the Partnering Agreement between City Strategy and Neighbourhood Services for the maintenance and restoration of the city walls. ^1.

Decision of the Executive Member for City Strategy

RESOLVED:       That the advice of the Advisory Panel be accepted and endorsed.

REASON:      To ensure that the city walls are maintained to a consistently high standard.

Consideration was given to a report, which sought approval of the Service Level Agreement (SLA) in support of the Partnering Agreement between City Strategy and Neighbourhood Services for the delivery, maintenance and restoration schemes on the city walls.

Following agreement by the Executive in March 2008, to partnering for the delivery of this service, a draft agreement had now been prepared and agreed between the Assistant Directors. The introduction to the SLA was attached to the report at Annex 1 and copies of the full documents were available on request.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to approve the Service Level Agreement in support of the Partnering Agreement between City Strategy and Neighbourhood Services for the maintenance and restoration of the city walls. ^1.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:      To ensure that the city walls are maintained to a consistently high standard.

This report discusses how the provisional highway maintenance surfaces programmes have been prepared. Approval is sought to begin advanced design for a list of schemes in each category of work.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to:

(i)                 Note the results of the June and October 2008 condition surveys on the city's roads and footways;

(ii)               Approve the split in funding between footways and roads on a 50/50 basis.

 (iii)     Approve the provisional programme of work listed in Annexes 3 - 12 of the report. ^1.

Decision of the Executive Member for City Strategy

RESOLVED:       That the advice of the Advisory Panel be accepted and endorsed.

REASON:      To ensure the Highway Maintenance budget is expended in the most cost effective way based on the Council's assessed priorities and approved policies.

Members considered this report, which discussed how the provisional highway maintenance surfaces programmes had been prepared. It sought approval to begin advanced design for a list of schemes in each category of work to minimise any delay at the start of the year.

The report detailed results of the June 2008 Highway Condition Survey, the condition trends for roads and highways and provisional advance design programmes for 2009/10 as Annexes 1 to 12.

Members were reminded that this report had been prepared using the latest indications for the highway maintenance budget for 2009/10. However, there could be changes prior to Budget Council in February 2009 and therefore the Annexes could only be classed as indicative at this stage. It was confirmed that any adjustments to the budget for the next financial year would be reflected in the programme of work which would be reported back in the March 2009 Annual Highway Maintenance Report.

Advice of the Advisory Panel

That the Executive Member for City Strategy be advised to:

(i)       Note the results of the June and October 2008 condition surveys on the city's roads and footways;

(ii)     Approve the split in funding between footways and roads on a 50/50 basis.

 (iii)     Approve the provisional programme of work listed in Annexes 3 - 12 of the report.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:      To ensure the Highway Maintenance budget is expended in the most cost effective way based on the Council's assessed priorities and approved policies.

This report summarises the outcome of consultation undertaken on proposed cycle and pedestrian measures on Beckfield Lane aimed at promoting safe and sustainable travel to nearby schools, shops and other local facilities. Approval of a scheme for implementation is sought.

Advice of the Advisory Panel

That the Advisory Panel be advised to consider the consultation feedback and advise the Executive Member to approve the proposals for Beckfield Lane as shown in Annex Bas the preferred package of measures for implementation. ^1.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:            To provide further safe and sustainable facilities for cyclists and pedestrians on Beckfield Lane, which will complement the previously approved package of highway improvement measures in the area linked to the Manor School relocation.

Member considered a report, which summarised the outcome of consultations on proposed cycle and pedestrian measures on Beckfield Lane aimed at promoting safe and sustainable travel to nearby schools, shops and other local facilities.

Members were reminded that, at their September meeting approval in principle had been given to the long-term aim of introducing off-road cycle tracks along either side of Beckfield Lane over its full length. As a first priority, it had been agreed that Officers should bring forward detailed proposals for extending the proposed cycle track on the east side from Newlands Drive to Ostman Road for possible implementation in 2008/09.

Officers updated with the following information:

·        Carr Junior School had now confirmed their support for the siting of the zebra crossing on Beckfield Lane.

·        Receipt of a letter from Peter Pagliaro expressing support for the proposals from a Manor School pupil and York Access Group. Their only concern was that the zebra crossing should incorporate traffic control lights and audible warnings to give priority to pedestrians and cyclists over vehicles as well as dropped kerbs and raised surfaces (circulated at the meeting).

·        Receipt of two additional objections to the scheme, which reiterated concerns already raised.

·        Letter from the Local Member raising the concerns of local residents. These related to safety and a request was made for the cycle path to be an ‘On Road Cycle Lane’. In relation to existing flooding problems, residents feared that with the removal of verges this would increase and they requested the raising of kerbstones adjacent to their properties. Finally a request was made for a review of the positioning of the zebra crossing to ensure that it provided maximum benefit for all.

In answer to Members questions regarding the positioning of the zebra crossing, Officers confirmed that this had been positioned to gain maximum benefit for residents without the need to remove a number of mature trees or affect on street parking for the local shops. It was confirmed that the next phase of works on Beckfield Lane included the provision of a Toucan Crossing, south of Ostman Road in the vicinity of the shops, if funding was available.

Officers confirmed that works would include reprofiling the footpath to ensure that water was directed away from properties, the installation of a footway drainage system and where appropriate, reinstatement of the kerb check at vehicular dropped crossing which would significantly improve current drainage problems.

The Executive Member confirmed that there was urgency to this scheme to provide a safe walking route for pedestrians on Beckfield Lane and pupils attending the new Manor School. He also confirmed that the drainage issues would be taken on board by Officers and that details of the proposals for Beckfield Lane, to be undertaken in the next financial year, would be circulated to Members for their information.

Consideration was then given to the following options:

Option One – implement the proposals as shown in Annex B;

Option Two – make any changes to the proposals that Members  ...  view the full minutes text for item 70.

This report informs the Executive Member of receipt of a petition from residents of Newlands Drive requesting a restriction on through traffic to prevent their street becoming a ‘rat run’ following the signalisation of the Boroughbridge Road/Beckfield Lane junction.

Advice of the Advisory Panel

That the Advisory Panel advise the Executive Member for City Strategy to:

(i)                 Note the content of the petition, and that officers are arranging for “before and after” surveys to be carried out to assess changes in traffic levels on Newlands Drive as a result of traffic signals being introduced at the Boroughbridge Road/Beckfield Lane/Low Poppleton Lane junction.

(ii)                

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:  (i)     To enable the impact of the new traffic signals on local traffic patterns to be properly assessed. 

     (ii) To inform them of the panel’s decision.

That the Advisory Panel advise the Executive Member for City Strategy to:

                                                              i.      Note the content of the petition, and that officers are arranging for “before and after” surveys to be carried out to assess changes in traffic levels on Newlands Drive as a result of traffic signals being introduced at the Boroughbridge Road/Beckfield Lane/Low Poppleton Lane junction.

ii.                     Reply to the lead petitioner;

       .

Members considerd this report which confirmed receipt of a petition from residents of Newlands Drive requesting a restriction of through traffic to prevent their street becoming a ‘rat-run’ following the signalisation of the Boroughbridge Road/Beckfield Lane junction. The report recommended that ‘before and after’ surveys were carried out to help inform any future decision in changes to traffic management on Newlands Drive.

Consideration was given to the following options:

Option One - To await the outcome of the proposed traffic monitoring before considering if further action is necessary to deter or prevent through traffic using Newlands Drive.

Option Two - Not to await the outcome of the proposed traffic monitoring, and request Officers to consult residents immediately on options to deter or prevent through traffic using Newlands Drive.

Officers confirmed that the proposed surveys would cover both traffic levels and the speed of vehicles.

Advice of the Advisory Panel

That the Advisory Panel advise the Executive Member for City Strategy to:

(i)                 Note the content of the petition, and that officers are arranging for “before and after” surveys to be carried out to assess changes in traffic levels on Newlands Drive as a result of traffic signals being introduced at the Boroughbridge Road/Beckfield Lane/Low Poppleton Lane junction. ^1.

(ii)               Reply to the lead petitioner; ^2.

Decision of the Executive Member for City Strategy

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:  (i)       To enable the impact of the new traffic signals on local traffic patterns to be properly assessed. 

       (ii)     To inform them of the panel’s decision.

       .