Decision details

Purpose of Report: To clarify the remit and coverage of City of York Council's current and future archive and local history collections. To provide a transparent and accountable policy for the acquisition, appraisal and retention of Archives and Local History Collections.
The Executive Member is asked to: Agree the proposed Collections Management Policy.

The Executive Member considered a report which sought approval for a new collecting policy for the Archives and Local History department.

In relation to comments from Councillor Crisp, Officers responded that a new cataloguing and archive system had recently been purchased and that this would reduce the problems that had been faced in obtaining extra documents.

The Executive Member commented that it was important to remember the number of archives across the city and that there had often not been a rationalised co-operative approach to archive collections across the city. He stated how he was pleased that the proposals in the report focused the role of archives in preserving the city’s heritage and culture alongside improving their accessibility. He also stated that the report identified where gaps existed in representing the cultures and viewpoints of all residents in York and the importance of this work.

RESOLVED:             (i)            That the report be noted.

                                    (ii)            That the new collecting policy be approved

REASON:                              To put in place an auditable and sustainable collecting policy which will move forward the Executive’s Vision for the Archives Service.