Decision details

RESOLVED: (i)         That the following be agreed in principle:

a)The proposed strategy of retaining the City Archive in-house and creating a single Archives and Local History service within the Library Service.

b)The creation of two new posts in place of the former post of City Archivist, namely:

·        A post of Development Manager

·        An additional 0.8 fte post of Information Assistant.

c)The designation of at the Lord Mayor as Honorary Keeper of the Archive.

d)The creation of a Development Trust, with a one-off start-up capital grant of £30k, to support the work of the service and with responsibility for trading activity.

                                    e)         The provision of a one-off start-up capital grant of £30k to support the work of the service and of £32k additional staffing costs in 2009/10, both of these to be treated as one-off start-up costs, and to be considered as a budget growth item (one year only) as part of the budget process for 2009/10.

                                    f)          The funding of additional staffing costs from 2010/11 from within the LCCS budget through the identification of efficiency savings within the ongoing Leisure and Culture review.  These savings will be derived from additional income generation and more efficient use of staffing resources within the LCCS budget.

                        (ii)        That Officers approach the York Museums Trust over the capital investment required for the relocation of the Archive from the Art Gallery to York Library with respect to the Council’s existing Capital Programme.

REASON:      To secure a viable future for the City Archive.