Agenda, decisions and draft minutes

To receive and note apologies for absence.

It was confirmed that two apologies had been received. Cllr Lomas and Cllr Ayre who was substituted by Cllr Widdowson.

At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

(1)     Members must consider their interests, and act according to the following:

(2)     Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.

(3)     Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them. A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992.

Members were asked to declare at this point in the meeting any disclosable pecuniary interest or other registerable interest they might have in respect of business on the agenda, if they had not already done so in advance on the Register of Interests. None were declared.

To approve and sign the minutes of the Executive meeting held on 11 March 2025.          

Resolved:  That the minutes of the Executive meeting held on 22 April 2025 be approved and then signed by the Chair as a correct record.

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Executive.

Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on 16 April 2025.       

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.

Webcasting of Public Meetings

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

It was reported that there had been one registration to speak at the meeting under the Council’s Public Participation Scheme.

Richard Clancey spoke on behalf of Murton Parish Council in favour of the Murton Neighbourhood Plan.

To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.

Members received and noted details of the items that were on the Forward Plan for the next two Executive meetings at the time the agenda was published.

This report seeks approval for adoption of the PSPO in full, based on the results of recent public consultation, which have demonstrated strong support for each of the proposed provisions.

Resolved:

                         i.         To implement the PSPO to include all 3 proposed conditions of Street Urination & Defecation, Dog Fouling and Dog Control. This option is based on the strong public support indicated by the online consultation results.

Reason:     To improve public spaces.

The Community Safety Manager introduced the report noting that proposed introducing a PSPO on Street Urination & Defecation, Dog Fouling and Dog Control. It was confirmed that the PSPO would allow for £100 fixed penalty notices for street urination which will provide the police more consideration in how to deal with offenses.

The Executive Member for Housing, Planning and Safer Communities welcomed the report and the evidence base that had been gathered to develop the PSPO. He noted that these were powers the currently had but by issuing a PSPO would allow them to regularise the use of these powers. He noted concerns raised about access to public toilet facilities and welcomed the work of Cllr Kent the Executive Member for Environment and Climate Emergency for improving access to public facilities.

Resolved:

                         i.         To implement the PSPO to include all 3 proposed conditions of Street Urination & Defecation, Dog Fouling and Dog Control. This option is based on the strong public support indicated by the online consultation results.

Reason:     To improve public spaces.

This report seeks approval for an interim Local Development Scheme (Annex B), which supersedes all previous versions and sets out a planning work programme for the Council from March 2025.

Resolved:

                         i.         Approved the interim Local Development Scheme (Annex B)

Reason: To ensure that the Council Complies with the Planning and Compulsory Purchase Act 2004 (as amended by the Localism Act 2011).

The Head of Strategic Planning Policy introduced the report, outlining that Council’s across the country were required to renew their Local Development Scheme in light of the new National Planning Framework.

The Executive Member for Housing, Planning and Safer Communities thanked officers for their work on the Local Development Scheme. He noted that the report had been to the Local Plan Working Group and welcomed cross party support and acknowledgement of the challenges, and the timescale required for reviewing the local plan. He noted that the Council had several priorities including introducing supplementary planning documents and introducing a community infrastructure levy. 

Resolved:

                         i.         Approved the interim Local Development Scheme (Annex B)

Reason: To ensure that the Council Complies with the Planning and Compulsory Purchase Act 2004 (as amended by the Localism Act 2011).

This report presents the conclusions of the Examination in the Inspector’s Report (Annex B) and recommends Executive to endorse the Examiner’s recommendations to enable the Neighbourhood Plan to proceed to Referendum, as set out in the Decision Statement (Annex C).

Resolved:

                         i.         Agreed to the Examiner’s modifications set out at Annex C (Decision Statement) to the Submission Draft Murton Neighbourhood Plan (Annex A) and that subject to those modifications the Neighbourhood Plan meets the Basic Conditions and other legislative requirements;

                        ii.         Agreed that the Submission Draft Murton Neighbourhood Plan as amended proceeds to a local referendum based on the neighbourhood area as noted in the Examiner’s Report (Annex B).

                      iii.         Approved the Decision Statement attached at Annex C to be published on the City of York Council’s website.

Reason:     To allow the Neighbourhood Plan to progress in line with neighbourhood planning legislation.

The Head of Strategic Planning Policy introduced the report with outlined the Draft Murton Neighbourhood Plan and the inspectors report. They confirmed that should the plan be approved by the Executive it would go to a local referendum for approval.

The Executive Member for Housing, Planning and Safer Communities thanked Mr Clancey from Murton Parish Council and professor David Waddington for their work in developing the Draft Murton Neighbourhood Plan. He welcomed the inspectors report and their support for the plan and welcomed the opportunity for a local referendum to adopt the plan.

Resolved:

                         i.         Agreed to the Examiner’s modifications set out at Annex C (Decision Statement) to the Submission Draft Murton Neighbourhood Plan (Annex A) and that subject to those modifications the Neighbourhood Plan meets the Basic Conditions and other legislative requirements;

                        ii.         Agreed that the Submission Draft Murton Neighbourhood Plan as amended proceeds to a local referendum based on the neighbourhood area as noted in the Examiner’s Report (Annex B).

                      iii.         Approved the Decision Statement attached at Annex C to be published on the City of York Council’s website.

Reason:     To allow the Neighbourhood Plan to progress in line with neighbourhood planning legislation.

To consider the exclusion of the press and public from the meeting during consideration of the following:

To Agenda Item 10 on the grounds that it contains information relating to Information relating to the financial or business affairs of any particular person (including the authority holding that information).  This information is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

Resolved: To consider agenda item 10 Approval of Property Management Arrangements without needing to exclude the press and public under paragraph 3 of Schedule 12A to Section

100A of the Local Government Act 1972 (as revised by

The Local Government (Access to Information)

(Variation) Order 2006).

This report outlines the rare opportunity to add a large multi tenancy property, in a city where such opportunities are in short supply at an affordable rent.

Resolved:

                         i.         To ratify the management agreement entered into in late 2024;

                        ii.         To approved the preparation of revised documentation in respect of the management of the property and licences to occupy; and;

                      iii.         To delegate authority to the Director of Housing and Communities (in consultation with the Director of Governance) to take such steps as are necessary to agree and complete the resulting documents.

                      iv.         To propose for the purpose of transparency and accountability that a report is prepared for the Audit and Governance Committee to consider any process issues raised or identified.

Reason:     To ensure appropriate arrangements are in place in respect of the property to receive new tenants in the very near future.

The Director of Housing and Communities introduced the report, outlining the important work of Yorhome as an ethical letting service in York, that sought to ensure there is a supply of housing to rent. She confirmed that the report included the opportunity to add a large multiple occupancy property to Yorhome’s portfolio, as well as, seeking Executive to ratify management agreements which were entered into in 2024 and should have been presented to Executive at the time.

The Executive Member for Housing, Planning and Safer Communities highlighted the importance of the work undertaken by YorHome. He welcomed the opportunity to add a new multiple occupancy property to ensure families move into new homes. He also stated that he wanted to ensure everything was always done correctly and would welcome a review by the Audit and Governance committee into the work of Yorhome to ensure the upmost transparency is maintained.

Resolved:

                         i.         To ratify the management agreement entered into in late 2024;

                        ii.         To approved the preparation of revised documentation in respect of the management of the property and licences to occupy; and;

                      iii.         To delegate authority to the Director of Housing and Communities (in consultation with the Director of Governance) to take such steps as are necessary to agree and complete the resulting documents.

                      iv.         To propose for the purpose of transparency and accountability that a report is prepared for the Audit and Governance Committee to consider any process issues raised or identified.

Reason:     To ensure appropriate arrangements are in place in respect of the property to receive new tenants in the very near future.