Agenda, decisions and minutes

At this point Members are asked to declare any personal or prejudicial interests they may have in the business on this agenda.

At this point, Members were asked to declare any personal or prejudicial interests they may have had in the business on the agenda.

Councillor Hogg declared a personal non prejudicial interest in agenda item 5 ‘Capital Programme Monitoring 2006/07’ as he was a member of the Museums Trust. He exercised his right to remain in the room and took part in the discussion.

Councillor Evans declared a personal prejudicial interest in agenda item 5 ‘Capital Programme Monitoring 2006/07’ in relation to the presentation on the revised Museum Service Heritage Lottery Bid, as he worked for the Museums Trust.  He left the room and took no part in the discussion.

To approve and sign the minutes of the meeting held on 6 June 2006.

RESOLVED:That the minutes of the meeting of the Leisure & Heritage EMAP held on 6 June 2006 be approved and signed as a correct record.

At this point in the meeting, members of the public who registered their wish to speak regarding an item on the agenda or an issue within the Board’s remit can do so.  The deadline for registering is Monday 4 September 2006 at 10.00am.

Cllr Simpson-Laing spoke as a local resident, in support of Agenda Item 4 – Response to a petition seeking improvements to ‘Back Park’ play area in Carnot Street.  She raised concerns that the advice given by Holgate Ward Committee in the report, did not properly reflect the residents views as stated in the petition.  Also, that residents had expressed an interest in forming a Management Committee for the play area but were concerned about the level of liability they would incur.

This report provides a response to a petition presented by Councillor Simpson-Laing at Council on 11^th April 2006 on behalf of local residents seeking improvements to "Back Park" play area in Carnot Street.  Since the petition was presented to Council the issue has been considered by the local Ward Committee and made certain recommendations.

Members considered a report which provided a response to a petition on behalf of local residents seeking improvements to ‘Back Park’ play area in Carnot Street.

The petition highlighted the concerns of local residents that the site had an uncertain future and that any building on the site would result in the loss of the only trees in the area.  The petition requested that the site remained a recreation area, that the Council worked to provide a clean safe area where children could play and ride their bikes and that it be designated as an alcohol Exclusion Zone backed by the Police.

A three stage response to the petition had previously been agreed by the Holgate Ward Committee:

·         An immediate clean up and installation of children’s games on the tarmac area for the summer holidays.

·         Mid term - removal of the damaged football superstructure, a reduction in the height of the wall and installation of an improved play surface.

·         Long term – future development governed by wider Council priorities and ambitions for the area.

The report detailed the site’s maintenance schedule which was the standard regime for all play areas across the city and included the costs involved with renewing the surface with a new multi-games area.  It was noted that there was no Council capital programme available to fund that work.

Members were informed that an Alcohol Restriction Order had since been adopted by the Council on 1 March 2006  and that there were still some instances of alcohol consumption on the site but that the Police were supporting the restriction order with the aid of local residents.

Members were keen to pursue the idea of a resident management committee following a suggestion that the Ward committee consult with residents on the future use of the site and the repair work required to create a sustainable play area.

Advice of the Advisory Panel

That the Executive Member be advised to

i.        Agree to the formation of a resident management committee  

ii.      Agree to the ward committee consulting with residents on the removal of the damaged football infrastructure and future play options for the site

iii.    Note that there are no immediate plans to redevelop the site for other use and, should this happen in the future, any alternative use of the site would be subject to consultation and subject to the formal planning process.

iv.     Note the concerns of local residents about the cleanliness of the area.

v.       Note that an Alcohol Restriction Order was already in operation

Decision of the Executive Member

RESOLVED:    That the advice of the Advisory Panel be accepted and endorsed

REASON:         To update the Executive Member and progress maintenance work in that area

Members considered a report which provided a response to a petition on behalf of local residents seeking improvements to ‘Back Park’ play area in Carnot Street.

The petition highlighted the concerns of local residents that the site had an uncertain future and that any building on the site would result in the loss of the only trees in the area.  The petition requested that the site remained a recreation area, that the Council worked to provide a clean safe area where children could play and ride their bikes and that it be designated as an alcohol Exclusion Zone backed by the Police.

A three stage response to the petition had previously been agreed by the Holgate Ward Committee:

·         An immediate clean up and installation of children’s games on the tarmac area for the summer holidays.

·         Mid term - removal of the damaged football superstructure, a reduction in the height of the wall and installation of an improved play surface.

·         Long term – future development governed by wider Council priorities and ambitions for the area.

The report detailed the site’s maintenance schedule which was the standard regime for all play areas across the city and included the costs involved with renewing the surface with a new multi-games area.  It was noted that there was no Council capital programme available to fund that work.

Members were informed that an Alcohol Restriction Order had since been adopted by the Council on 1 March 2006  and that there were still some instances of alcohol consumption on the site but that the Police were supporting the restriction order with the aid of local residents.

Members were keen to pursue the idea of a resident management committee following a suggestion that the Ward committee consult with residents on the future use of the site and the repair work required to create a sustainable play area.

Advice of the Advisory Panel

That the Executive Member be advised to

i.        Agree to the formation of a resident management committee  

ii.      Agree to the ward committee consulting with residents on the removal of the damaged football infrastructure and future play options for the site

iii.    Note that there are no immediate plans to redevelop the site for other use and, should this happen in the future, any alternative use of the site would be subject to consultation and subject to the formal planning process.

iv.     Note the concerns of local residents about the cleanliness of the area.

v.       Note that an Alcohol Restriction Order was already in operation

Decision of the Executive Member

RESOLVED:    That the advice of the Advisory Panel be accepted and endorsed

REASON:         To update the Executive Member and progress maintenance work in that area

This report

• informs Members of the likely out-turn position of the 2006/07 Capital Programme based on the spend profile and information to the end of July 2006. 
• advises Members of changes to existing schemes to allow the more effective management and monitoring of the Capital Programme.
• informs Members of any new schemes and seek approval for their addition to the Capital Programme.

Members considered a report which informed them of the likely out-turn position of the 2006/07 Capital Programme based on the spend profile and information to July 2006. It advised them of changes to existing schemes to allow the more effective management and monitoring of the Capital Programme, and of any new schemes, and sought approval for their addition to the 2006/07 Capital Programme.

Officers highlighted the proposed slippage of £2.200m for the York Pools and Indoor Sports Provision Scheme and the Museum Service Heritage Lottery Bid into 2007/08.

Members were informed of the successful completion of work on the Knavesmire Culvert repairs and the refurbishment of Oaklands Sports Centre.  Also, that discussions were continuing with the Heritage Lottery Fund over the suitability of Hull Road Park for a grant under the Parks for People initiative

The report detailed the transfer of the Youth Service to the Children’s Services portfolio which had resulted in a £0.331m reduction in the Leisure & Culture capital programme.

Advice of the Advisory Panel

That the Executive Member be advised to:

(i)                 Note the updates to the above schemes;

(ii)               Agree the scheme reprofiling and slippage of £2.200m from 2006/07 into 2007/08 together with the virements between schemes, as detailed in the report;

(iii)             Approve the transfer of the Youth Service schemes to the Children’s Services Capital Programme

(iv)              Approve the revised Capital Programme as set out in Annex 1

Decision of the Executive Member

RESOLVED:    That the advice of the Advisory Panel be accepted and endorsed.

REASON:         To update the Executive Member and manage the budget effectively.

Members considered a report which informed them of the likely out-turn position of the 2006/07 Capital Programme based on the spend profile and information to July 2006. It advised them of changes to existing schemes to allow the more effective management and monitoring of the Capital Programme, and of any new schemes, and sought approval for their addition to the 2006/07 Capital Programme.

The report detailed the successful completion of work on the Knavesmire culvert repairs and Oaklands Sports Centre.  Also, that discussions were continuing with the Heritage Lottery Fund over the suitability of Hull Road Park for a grant under the Parks for People initiative, and the transfer of the Youth Service to the Children’s Services portfolio which had resulted in a £0.331m reduction in the Leisure & Culture capital programme.

The report highlighted the proposed slippage of £2.200m for the York Pools and Indoor Sports Provision Scheme and the Museum Service scheme into 2007/08  following an unsuccessful Heritage Lottery Bid.

Members then received a presentation on a future revised bid which would result in the same overall works being completed but over a longer period between 2006-2013. 

Advice of the Advisory Panel

That the Executive Member be advised to:

(i)                 Note the updates to the above schemes;

(ii)               Agree the scheme reprofiling and slippage of £2.200m from 2006/07 into 2007/08 together with the virements between schemes, as detailed in the report;

(iii)             Approve the transfer of the Youth Service schemes to the Children’s Services Capital Programme

(iv)              Approve the revised Capital Programme as set out in Annex 1

Decision of the Executive Member

RESOLVED:    That the advice of the Advisory Panel be accepted and endorsed.

REASON:         To update the Executive Member and manage the budget effectively.

This report analyses performance by reference to the service plan, the budget and the performance indicators for all of the services funded through the Leisure and Culture budget.

Members considered a report that analysed performance by reference to the service plan, the budget and the performance indicators for all of the services funded through the leisure budget.

The report also detailed a number of suggested service cuts to offset a projected overspend of £196k  in Sports & Active Leisure services.

Advice of the Advisory Panel

That the Executive Member be advised to:

(i)                 Note the performance of services within the directorate funded through the Leisure & Heritage budget;

(ii)               Agree the additional savings proposed in paragraph 6 of the report, totalling £101k

(iii)             Agree to fund any remaining budget shortfall up to a maximum of £95k from the Library Bookstock budget in 2006/07 with the recommendation to the Executive that this cost be met from contingency.

Decision of the Executive Member

RESOLVED:       That the advice of the Advisory Panel be accepted and endorsed.

REASON:            To update the Executive Member and manage the budget effectively.

Members considered a report that analysed performance by reference to the service plan, the budget and the performance indicators for all of the services funded through the leisure budget.

The report also detailed a number of suggested service cuts to offset a projected overspend of £196k  in Sports & Active Leisure services created largely by the delay in the sale of the Barbican and the consequent delay in the planned capital investment in Edmund Wilson and Yearsley pools.

Advice of the Advisory Panel

That the Executive Member be advised to:

(i)                 Note the performance of services within the directorate funded through the Leisure & Heritage budget;

(ii)               Agree the additional savings proposed in paragraph 6 of the report, totalling £101k

(iii)             Agree to fund any remaining budget shortfall up to a maximum of £95k from the Library Bookstock budget in 2006/07 with the recommendation to the Executive that this cost be met from contingency.

Decision of the Executive Member

RESOLVED:       That the advice of the Advisory Panel be accepted and endorsed.

REASON:            To update the Executive Member and manage the budget effectively.