Agenda, decisions and minutes

At this point, Members are asked to declare any personal or prejudicial interest they may have in the business on this agenda.

Members were invited to declare at this point in the meeting any personal or prejudicial interests they might have in the business on the agenda.  No interests were declared.

To approve and sign the minutes of the Executive meeting held on 30 March 2010.

RESOLVED: That the minutes of the Executive meeting held on 30 March 2010 be approved and signed by the Chair as a correct record.

At this point in the meeting, members of the public who have registered their wish to speak regarding an item on the agenda or a matter within the Executive’s remit can do so.  The deadline for registering is 5:00 pm on Monday 12 April 2010.

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

To receive details of those items that are listed on the Forward Plan for the next two Executive meetings, as at the date of publication of this agenda.

Members received and noted details of those items that were listed on the Executive Forward Plan at the time the agenda was published.

This report presents the findings of the Traffic Congestion Ad Hoc Scrutiny Committee regarding their review of Traffic Congestion in York.

RESOLVED: That the views of the Traffic Congestion Ad Hoc Scrutiny Committee be noted and that where appropriate they, together with the Officer updates and the comments of the Executive as set out in the annex to these minutes, be fed into the build process for the Local Transport Plan 3:

REASON:      In order to provide an appropriate response to the findings of the Traffic Congestion Ad Hoc Scrutiny Committee.

Members considered a report which presented the findings of the Traffic Congestion Ad Hoc Scrutiny Committee following their review of Traffic Congestion in York.

The Committee’s recommendations were set out in paragraphs 28 to 30 of their report and summarised in a table at paragraph 10 of the covering report.  They comprised recommendations to be implemented in the short term, as part of the preparatory and ongoing work for the third Local Transport Plan (LTP 3), and recommendations making up a longer term strategic response to tackling congestion from LTP 3 onwards.

Cllr Merrett, as Chair of the Committee, was in attendance to present the report and respond to any questions.  He explained that the recommendations before Members today related only to short and medium term actions.  The Committee would shortly be meeting again to consider the results of consultation on its long term proposals and any further recommendations arising from this meeting would be brought to the Executive in due course.  He highlighted improvements to public transport and the impact of smart travel measures as the two most important aspects of the recommendations in the report.

RESOLVED: That the views of the Traffic Congestion Ad Hoc Scrutiny Committee be noted and that where appropriate they, together with the Officer updates and the comments of the Executive as set out in the annex to these minutes, be fed into the build process for the Local Transport Plan 3.^1*

REASON:      In order to provide an appropriate response to the findings of the Traffic Congestion Ad Hoc Scrutiny Committee.

*Note: The above resolution was called in and was subsequently amended at a meeting of the Executive (Calling In) held on 5 May 2010.  Please see the minutes of that meeting for the final decision on this item.

This report identifies the City of York Council’s funding contributions to the Access York Phase 1 project, following government approval of the Major Scheme Business Case, and seeks approval to appoint Halcrow as the Lead Design Consultant for the project.

RESOLVED: (i)         That the City of York Council contributions for the Access York Phase 1 project, as set out in the anticipated spend / funding profile in paragraph 11 of the report and the potential funding sources in paragraph 14, be approved.

                        (ii)        That the procurement of Halcrow as the Lead Design Consultant be approved.

REASON:      To enable the Access York Phase 1 project to proceed as planned by providing the required funding and approving the procurement of a Lead Design Consultant.

Members considered a report which identified the City of York Council’s funding contributions to the Access York Phase 1 project, following government approval of the Major Scheme Business case (MSB) for Programme Entry, and sought approval to appoint a Lead Design Consultant for the project.  Both of these actions were essential to progress the project.

The projected spend and funding profile (post Programme Entry) was set out in paragraph 11 of the report.  The current proposed local contribution was 10.4%.  The total funding requirement from the Council, including the pre 2010/11 development costs, was anticipated to be about £3.7m over the duration of the project.  Potential funding sources were set out in paragraph 14 of the report and included the sale of the existing site plus developer contributions and Local Transport Plan (LTP) funding.  Further development of these sources would be reported to Members as the project progressed.

Members were asked to approve the anticipated spend / funding profile and potential funding sources and to confirm Halcrow (already approved in January 2010 as the approved bidder) as the Lead Design Consultant for the project.

RESOLVED: (i)         That the City of York Council contributions for the Access York Phase 1 project, as set out in the anticipated spend / funding profile in paragraph 11 of the report and the potential funding sources in paragraph 14, be approved.¹

                        (ii)        That the procurement of Halcrow as the Lead Design Consultant be approved.

REASON:      To enable the Access York Phase 1 project to proceed as planned by providing the required funding and approving the procurement of a Lead Design Consultant. ²