Issue - meetings

This report asks the Cabinet Member to approve a revision to the Events Protocol for the Council’s parks and open spaces.

RESOLVED:       That the revised Events Protocol, as set out in Annex 1 of the report, be approved.

REASON:           To make the city’s parks and open spaces more vibrant and ensure the events management principals are observed by all parties.

The Cabinet Member received a report that asked her to approve a revision to the Events Protocol for the council’s parks and open spaces.

Officers detailed the key issues that had been addressed in the revised protocol, including the option of requiring a monetary bond from events organisers under certain circumstances.  Officers clarified that the protocol did not deal with the licensing of the land.  It was noted that “larger community events and gatherings” had been included in the list of activities to recognise events such as the Olympic Torch and York 800 celebrations.

Referring to the representations made under the council’s Public Participation Scheme, the Cabinet Member stated that the new protocol did not propose any changes in respect of Monk Stray, and that if public events licences were to be applied for they would be subject to public consultation.   

In respect of Rawcliffe Bar Country Park, the Cabinet Member stated that the site had been included with other larger sites but the cornfield had been excluded.

The Cabinet Member stated that the intention was that the experience of those using the sites would be enhanced by the protocol.

Officers were thanked for their work in preparing the revised protocol.

RESOLVED:       That the revised Events Protocol, as set out in Annex 1 of the report, be approved.

REASON:           To make the city’s parks and open spaces more vibrant and ensure the events management principals are observed by all parties.