Issue - meetings

This report summarises the evaluation of the tenders submitted for Lead Design Consultant for the Access York Phase 1 Park & Ride Project and recommends that Halcrow Group Ltd be nominated as the preferred bidder.

RESOLVED: That Halcrow Group Ltd. be nominated as the preferred bidder for the Leader Design Consultant for the Access York Phase 1 Park & Ride development, subject to the DfT decision on Programme Entry and subsequent funding agreements.

REASON:      To enable the Access York Phase 1 project to proceed as planned, by following the procurement process in the nomination of a preferred bidder for the Lead Design Consultant.

Members considered a report which summarised the evaluation of tenders submitted for Lead Design Consultant for the Access York Phase 1 Park & Ride Project and recommended that Halcrow Group Ltd be nominated as the preferred bidder.

The selection had been carried out in accordance with the OJEU restricted procedure.  Following the OJEU notification and Pre-Qualification process, a total of six consultants had been invited to tender.  Four tenders had been received on the due date and each had been individually assessed by the evaluation team.  Details of the evaluation were set out in (exempt) Annex 1 to the report.  The two highest scoring organisations had participated in a further evaluation stage, involving presentations and interviews.  This had resulted in the selection of Halcrow as the preferred bidder in terms of both cost effectiveness and ability to deliver the project to the right standard.

It was noted that the contractual appointment of the service was still subject to the DfT award of Programme Entry and further confirmation of funding arrangements at both Regional and City level.  Officers reported at the meeting that further progress had now been made on the award process following a successful meeting between the Council and the DfT last week.

RESOLVED: That Halcrow Group Ltd. be nominated as the preferred bidder for the Leader Design Consultant for the Access York Phase 1 Park & Ride development, subject to the DfT decision on Programme Entry and subsequent funding agreements. ¹

REASON:      To enable the Access York Phase 1 project to proceed as planned, by following the procurement process in the nomination of a preferred bidder for the Lead Design Consultant.