Issue - meetings

This report provides an update on the outcomes of the pre-qualification stage of the procurement process for the delivery of the Council’s new headquarters building and seeks Member’ endorsement of a new initiative to develop an office of the future working model to pilot new workplace concepts in advance of the move to the new headquarters building.

RESOLVED: (i)         That the content of the report, particularly in relation to the procurement of the new headquarters and the progress made to date, be noted.

                        (ii)        That the new initiative to set up an office of the future, as a working model to pilot new workplace concepts in advance of the move to the new headquarters building, be endorsed.

REASON:      To help inform the final internal design for the new headquarters and to test out new work policies.

                        (iii)       That Officers be asked to develop a direct communication strategy to engage with households in the City, to be conducted at regular intervals, with funding to be contained within the existing project budget.

REASON:      To enable members of the public to express their views on the options before a final selection is made.

Members considered a report which provided an update on the outcomes of the pre-qualification stage of the procurement process for the delivery of the Council’s new headquarters building.

Stage 1 of the procurement process was now complete.  Twelve expressions of interest had been received, of which two were non compliant and ten had been taken forward for evaluation.  The Project Board had approved the evaluation team’s recommendation to take five bidders forward to Stage 2, which would focus on the actual locations proposed.  Outline proposals would then be returned for evaluation by 16 February 2009, when a maximum of three bidders would be invited to submit detailed proposals at Stage 3.  At this stage, bidders would be expected to engage in public and staff information and consultation sessions.

The Project Board had endorsed an initiative to set up an office of the future as a working model to pilot new workplace concepts in advance of the move to the new headquarters building.  The outcomes would be monitored to inform the final internal design of the building.  Members’ endorsement was also sought for this initiative, the detailed scope of which would be agreed by the Board in February. 

Having noted the comments of the Shadow Executive on this item, it was

RESOLVED: (i)         That the content of the report, particularly in relation to the procurement of the new headquarters and the progress made to date, be noted.

                        (ii)        That the new initiative to set up an office of the future, as a working model to pilot new workplace concepts in advance of the move to the new headquarters building, be endorsed. ¹

REASON:      To help inform the final internal design for the new headquarters and to test out new work policies.

                        (iii)       That Officers be asked to develop a direct communication strategy to engage with households in the City, to be conducted at regular intervals, with funding to be contained within the existing project budget. ²

REASON:      To enable members of the public to express their views on the options before a final selection is made.