Decisions

Hearing reconvened in private session at 12:40 hours on 13 July 2026.

PRESENT: Councillors Kilbane (Chair), Mason, and Nicholls.

The Sub-Committee resolved to grant the licence with modified/additional conditions (Option 2), as set out below:

Modified Conditions

Modified Condition 1:

This licence shall be valid for a period of no more than six event days per annum to be held over two consecutive weekends between 1 June and 31 July each year.

Modified Condition 2:

The Premises Licence Holder (PLH) shall give notice to the Licensing Authority (LA) and to the Police of any event date/s no later than four months before the first day of the event.

Modified Condition 6:

A draft ESMP shall be submitted to the LA and to the Police no less than four calendar months in advance of the event. The ESMP shall give due regard to the Purple Guide and shall include references to: -

·       Adverse weather plan

·       Alcohol management plan

·       Anti-drugs policy

·       Crowd management, security and stewarding policies and plans (including, but not limited to search policy and procedure, drug control, weapons, eviction, ejection and deflection, counterterrorism)

·       Emergency response plan

·       Event schedule (to include operating hours of all licensable activities) which takes into account the cumulative impact on local residents of noisy events (i.e. typically those in excess of 65 Db (A) above background).

·       Fire safety plan

·       Medical plan

·       Sound management plan (to include operating hours, how off site and front of house sound levels will be monitored and how any complaints of sound will be dealt with)

·       Risk assessment

·       Site map

·       Traffic management plan

·       Contact details of key personnel

·       The location of the rendezvous points for Responsible Authorities

·       The location of free water dispensing points

·       Glass management within the VIP area & prevention from leaving the area

·       CCTV coverage, including details of data holder, data storage, accessibly to recordings, monitoring responsibility and reporting.

·       Any other detailed plans agreed with the LA and the Police.

Modified Condition 7:

The final published ESMP shall be Submitted to the LA and to the Police at least 14 days before the first day of the event. The final ESMP will account for advice received via the SAG consultation process and have changes clearly logged. This version will only be amended in the 14 days prior to the event with the prior written approval of the LA and the Police or during the event in the case of emergency or where the changes are typographical in nature. Such changes will be notified in writing to the LA and to the Police as soon as reasonably practicable.

Additional Conditions

i.      Prior to submission of the draft ESMP to the LA and to the Police pursuant to condition [6], the PLH shall:

·                Hold at least one consultation meeting with local residents which shall be minuted by the PLH; and

·                Submit a copy of the minutes to the LA.

ii.     In addition to the consultation meeting referred to in condition [above] the PLH shall hold quarterly meetings with local residents to hear residents’ concerns surrounding events. Each meeting shall be minuted by the PLH and the PLH shall submit a copy of the minutes to the LA within 14 days of the meeting.

Resolved (unanimously):

That Executive

a) In relation to the capital programme outturn

i)              Notes the 2025/26 capital outturn position of £81.948m and approves the requests for re-profiling totalling £58.432m from the 2025/26 programme to future years.

ii)             Notes the adjustments to schemes increasing expenditure in 2025/26 by a net £1.346m.

iii)           Recommends to Full Council the restated 2026/27 to 2029/30 programme of £441.313m as summarised in Table 3 and detailed in Annex 1 to the report.

iv)           Approves the virement of £5.4m from Integrated Transport to fund the updated spend forecast on York Station Gateway.

Reason: To enable the effective management and monitoring of the council’s capital programme.

b) In relation to the Yorkshire Museum Capital Scheme

i)              To authorise officers to commence work with York Museums and Gallery Trust (YMT) and Arts Council England (ACE) to identify and agree a lawful and deliverable form of security for ACE’s contribution to the Yorkshire Museum roof works, and to delegate authority to the Director of City Development, in consultation with the Executive Member for Economy and Culture, the Director of Governance and the Director of Finance, to negotiate and enter into any necessary agreements to give effect to the preferred form of security, including (where required):

·      amendments to the 2009 Yorkshire Museum and Gardens Charitable Scheme, subject to Charity Commission approval;

·      any documents required to create or support the agreed security for ACE;

·      any lease or property arrangements required to facilitate the agreed form of security;

·      any necessary landlord consents from the Council to YMT to facilitate the agreed form of security;

·      any required applications to HM Land Registry, the Charity Commissioner, Companies House, or any other regulator; and

·      any consents required to enable the roof works to proceed.

ii)             Subject to the above, to approve the award of £200,000 match funding to the York Museums and Gallery Trust towards the improvement works for the roof and rainwater goods at the Yorkshire Museum, alongside the allocation of a further £300,000 for future match funding if successful and to delegate authority to the Director of City Development in consultation with the Director of Finance and the Director of Governance, to finalise and execute a grant funding agreement with the York Museums and Gallery Trust.

iii)           Allocates the £500,000 match funding from Capital Contingency.

Reason: To ensure that any charge created at the Yorkshire Museum is in line with the existing arrangements the Yorkshire Museum between CYC and YMT.

To enable YMT’s acceptance of the grant funding, and all grant

funding arrangements, are in compliance with the Subsidy Control Act 2022, the Council’s Constitution, and the Council’s Financial

Regulations.

c) In relation to the funding from the Local Authority Housing Fund

(round 4) from MHCLG, are recommended to:

i)              Accepts grant funding from the MHCLG of £888k, by delegating authority to the S151 Officer to sign the Memorandum of Understanding.

ii)             Recommends to Full Council, the approval of additional borrowing up to £938k to match fund the scheme.

iii)           Delegates authority to the Director for City Development to progress the purchase of 6 homes for the HRA.

Reason: To ensure the Council’s acceptance of the funding is in line with the Council’s Constitution and Financial Regulations.

Resolved (unanimously):

That Executive

a)   Allocates £2m of BSIP1 funding and £350k of YNYMCA Bus Grant funding to implement the Rougier Route on an experimental basis.

Reason: To deliver bus journey time and reliability improvements

and to enable the potential benefits and disbenefits to be fully

evaluated prior to a permanent decision being made.

b)   Delegates authority to the Director of City Development to implement the Rougier Route Proposals on an experimental basis allowing exemptions initially for buses, emergency services, Blue Badge holders and Hackney Carriages.

Reason: To ensure expedient delivery of the project.

c)    Delegates authority to the Director of City Development to amend the conditions of the Traffic Regulation Orders associated with the Rougier Route project during the trial period if required.

Reason: To allow the Traffic Regulation Orders to adapt to

evidence gathered during the trial period.

d)   Notes the contents of the petition.

Reason: To consider the views of petitioners when making a

decision on the Rougier Route project.

e)   Approves the City of York Council Parking and Moving Traffic Offences Enforcement Policy.

Reason: To update the policy in line with the powers the Council

now holds.

Resolved (unanimously):

That Executive

a)   Approves Option 2 (paragraph 50 to the report) as follows:

To delegate authority to the Director of Communities (in consultation with the Director of Finance and Director of Governance) to commence negotiations with Fulford Parish Council (FPC) for the proposed handover of the Cemetery to City of York Council (CYC) and to negotiate and conclude all necessary legal documentation for this purpose; and

b)   Approves Option A (paragraph 51 to the report) The termination of the 2006 Burial Services Agreement without the full 36 months' notice period, and to delegate authority to the Director of Communities (in consultation with the Director of Finance and Director of Governance) to negotiate and conclude all necessary legal documentation for this purpose.

Reason: To mitigate the ongoing financial risk to CYC and use the opportunity to generate income and to safeguard a long-term burial space for CYC residents.

Resolved (unanimously):

That Executive notes

a)   The 2025/26 performance and outturn position of Treasury Management activity.

b)   The 2025/26 outturn Prudential Indicators outlined in Annex A to the report and notes the compliance with all indicators.

Reason: To ensure the continued effective operation and performance of the Council’s Treasury Management function and ensure that all Council treasury activity is prudent, affordable and sustainable and complies with policies set.

Resolved (unanimously) –

That Executive

a)   Notes the finance and performance information within the report and agrees that the underspend of £1.498m will be added to council general reserves.

Reason: To ensure expenditure is kept within the approved budget.

b)   Accepts funding from the York and North Yorkshire Combined Authority delegating authority to the Director of Children’s Services to progress the below in consultation with the Deputy Leader / Executive Member for Children, Young People and Education:

i)               £1,448,630 Adult Skills Fund

ii)              £603,665 Connect to Work.

c)     Accepts funding from the York and North Yorkshire Combined Authority delegating authority to the Director of City Development to progress the below in consultation with the Executive Member for Transport:

i)              £1,120,000 Active Travel Fund.

d)    Accepts funding from the York and North Yorkshire Combined Authority delegating authority to the Director of City Development to progress the below in consultation with the Executive Member for Economy and Culture:

i)              £84,900 Vibrant and Sustainable High Streets

ii)             £206,000 for three years Local Growth Funding.

Reason: To secure funding to progress programmes of work related to each funding stream to enable activity that will support a more prosperous, affordable, accessible and equal city.

e)   Approves the York Learning Accountability Statement at the annex to this report ahead of publication.

Reason: To enable the council to receive funding in order to deliver courses through York Learning service.

Purpose of Report: On 9 May 2024, Executive approved an initial Gypsy and Traveller Action Plan with a commitment to bringing an annual update to an Executive Member Decision Session.

This report provides an update on some of the work which has taken place over the past 12 months and includes an updated version of the action plan which will run for the next 12-month period.

The Executive Member will be asked to: Note the work undertaken since the report to Executive in 3 June 2025 and approve the action plan for the next 12 months.

Resolved: That the Executive Member for Housing, Planning and Safer Communities:

·      Noted the work undertaken since the report to Executive on 3 June 2025.

·      Supported and approved the action plan for the next 12 months, subject to an amendment in the wording of ‘negotiated stopping’ to ‘preferred stopping areas’, in liaison with Officers.

Reasons: To set out clear and measurable actions for the coming year which aim to improve the outcomes of Gypsy and Traveller communities.

Purpose of report: The report provides an update on the development of York’s Preparation for Adulthood (PfA) Strategy 2026–2031 and seeks the Executive Member approval of the strategy. The strategy sets out the city’s shared approach to supporting young people with SEND to prepare for adult life through earlier planning, clearer pathways and more joined-up support across education, health and social care.

The strategy establishes a new citywide framework for Preparation for Adulthood, bringing together partners, services and providers to improve outcomes in employment, independence, health, housing, community inclusion and participation.

Executive Members will be asked to: Agree the Preparation for Adulthood Strategy.

Resolved: That the Executive Members for Children, Young People and Education, and Health, Wellbeing and Adult Social Care supported and approved the Preparation for Adulthood Strategy 2026–2031.

Reason: To establish a shared citywide framework for preparation for adulthood and improve outcomes for young people with SEND.

Purpose of Report: In line with the plan-making timetable agreed at Executive 14 April 2026, officers have been preparing non-statutory planning guidance on a number of topics. A number of these planning guidance notes have been through a period of internal consultation and are now ready for publication following approval at EMDS.

The Executive Member will be asked to: Consider the proposed planning guidance and approve for publication.

Update 11/05/26: This item has been deferred to allow further discussion in Planning Policy Working Group prior to approval.

Resolved: That the Executive Member for Housing, Planning and Safer Communities:

·      Supported and approved publication of the draft non-statutory planning guidance, subject to liaison with Officers in providing more detail in the hot food takeaway non-statutory Guidance to clarify how ‘places where children and young people congregate’ had been determined.

·      Delegated authority to the Director of City Development to approve any recommended changes and/or minor factual updates required to the planning guidance; and to approve of changes not requiring approval from a further Combined Executive Member Decision Session.

Reason: To enable publication of the guidance to support the implementation of the Local Plan policies and support consistent, high-quality development and decision-making.