Agenda and decisions

To receive and note apologies for absence.

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To consider excluding the Press and Public during the sub-committee’s deliberations and decision-making at the end of the hearing, on the grounds that the public interest in excluding the public outweighs the public interest in that part of the meeting taking place in public, under Regulation 14 of the Licensing Act 2003 (Hearings) Regulations 2005.

Hearing reconvened in private session at 12:40 hours on 13 July 2026.

PRESENT: Councillors Kilbane (Chair), Mason, and Nicholls.

The Sub-Committee resolved to grant the licence with modified/additional conditions (Option 2), as set out below:

Modified Conditions

Modified Condition 1:

This licence shall be valid for a period of no more than six event days per annum to be held over two consecutive weekends between 1 June and 31 July each year.

Modified Condition 2:

The Premises Licence Holder (PLH) shall give notice to the Licensing Authority (LA) and to the Police of any event date/s no later than four months before the first day of the event.

Modified Condition 6:

A draft ESMP shall be submitted to the LA and to the Police no less than four calendar months in advance of the event. The ESMP shall give due regard to the Purple Guide and shall include references to: -

·       Adverse weather plan

·       Alcohol management plan

·       Anti-drugs policy

·       Crowd management, security and stewarding policies and plans (including, but not limited to search policy and procedure, drug control, weapons, eviction, ejection and deflection, counterterrorism)

·       Emergency response plan

·       Event schedule (to include operating hours of all licensable activities) which takes into account the cumulative impact on local residents of noisy events (i.e. typically those in excess of 65 Db (A) above background).

·       Fire safety plan

·       Medical plan

·       Sound management plan (to include operating hours, how off site and front of house sound levels will be monitored and how any complaints of sound will be dealt with)

·       Risk assessment

·       Site map

·       Traffic management plan

·       Contact details of key personnel

·       The location of the rendezvous points for Responsible Authorities

·       The location of free water dispensing points

·       Glass management within the VIP area & prevention from leaving the area

·       CCTV coverage, including details of data holder, data storage, accessibly to recordings, monitoring responsibility and reporting.

·       Any other detailed plans agreed with the LA and the Police.

Modified Condition 7:

The final published ESMP shall be Submitted to the LA and to the Police at least 14 days before the first day of the event. The final ESMP will account for advice received via the SAG consultation process and have changes clearly logged. This version will only be amended in the 14 days prior to the event with the prior written approval of the LA and the Police or during the event in the case of emergency or where the changes are typographical in nature. Such changes will be notified in writing to the LA and to the  ...  view the full decision text for item 6.