Agenda and minutes

Members are asked to declare:

·        Any personal interests not included on the Register of Interests

·        Any prejudicial interests or

·        Any disclosable pecuniary interests

which they may have in respect of business on this agenda.

At this point in the meeting Members were asked to declare any personal, prejudicial or disclosable pecuniary interests that they might have in the business on the agenda. The following interests were declared in relation to the meeting:

Cllr Cuthbertson: Member of York Museums Trust

Cllr K Myers: Member of Make it York and Trustee of York Museums Trust

To approve and sign the minutes of the previous meeting held on 6 July 2015.

Resolved:      That the minutes of the meeting of the 6 July 2015 be approved and signed by the Chair.

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is 5.00pm on Friday 2 October 2015.

Members of the public may register to speak on:

·        An item on the agenda

·        An issue within the remit of the committee

To register to speak please contact the officer for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

“Please note this meeting will be filmed and webcast and that includes any registered public speakers, who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/downloads/file/6453/protocol_for_webcasting_filming_and_recording_of_council_meetingspdf

It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme.

This report presents Make it York’s summary of financial performance from April to July 2015.

Steve Brown outlined the highlights and challenges of financial performance to date.

The group discussed challenges of market profitability, but confirmed that commercial targets set were possible if challenging.

Steve Brown confirmed that plans were in place to address areas where there was a shortfall to date.

This report presents:

·        A narrative report of latest activities and progress against responsibilities

·        Make it York scorecard

The Committee discussed section by section the performance of Make it York against the responsibilities and performance targets it has been set.  The committee was satisfied with progress made to date.

Particular issues/actions of note:

-         Steve Brown to explore possibility of sending key account list confidentially to members of the Shareholder Committee

-         Steve Brown to explore possibility of getting copies of minutes of advisory boards to Shareholder Committee members

-         Sally Burns to provide update on drainage issues around Shambles Market and steps being taken

-         Steve Brown to send the UNESCO Media Arts prospectus around the group

Any other business which the Chair considers urgent.

The group commented on the structure of reports; some found that the format of the performance information slightly confusing and more detail than required although in general the format was felt appropriate, so on that basis minor tweaks may be made in the future.

Steve Brown reiterated eagerness to be open and transparent in terms of information provided.