Agenda and decisions

Venue: The Thornton Room - Ground Floor, West Offices (G039). View directions

Contact: Democratic Services 

Webcast: video-recording

No. Item


Declarations of Interest

At this point in the meeting, the Executive Member is asked to


·        any personal interests not included on the Register of


·        any prejudicial interests or

·        any disclosable pecuniary interests

which he might have in respect of business on this agenda.


Minutes pdf icon PDF 78 KB

To approve and sign the minutes of the Decision Session held on 2 October 2017.


Public Participation

At this point in the meeting, members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Friday, 1 December 2017.  Members of the public can speak on agenda items or matters within the Executive Member’s remit.


To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.


Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast ,or recorded, including any registered public speakers who have given their permission. The broadcast can be viewed at or, if recorded, this will be uploaded onto the Council’s website following the meeting.


Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (contact details are at the foot of this agenda) in advance of the meeting.


The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at




York 5 Year Flood Plan Update pdf icon PDF 169 KB

This report provides an update regarding progress on the York Five Year Flood Plan, including work carried out by the Environment Agency, since the last update in September.

Additional documents:


Resolved:  (i)      That the update report, and the evidence presented by the Environment Agency (EA) in the session, be noted.


Reason:     To confirm that the Executive Member is updated on the progress of the flood risk management works programmes in York and is able to provide advice to ensure that wider links and opportunities are considered and built into the process.


(ii)      That the EA be requested to speed up the timetable for development of flood defences in the city, in particular the defences affected by the increased capacity of the Foss Barrier in the New Walk and Clementhorpe areas.


                   (iii)     That officers be requested to write to businesses in the area to investigate any problems relating to insurance following the 2015 Boxing Day floods.


                   (iv)    That  the Executive Member will:


a)   Write to the Chief Constable of North Yorkshire Police to follow up work on the location of Silver Command in the case of a major river flood, and the protocol relating to the maximum pumping of the Foss Barrier and;


b)   Write to Yorkshire Water requesting confirmation that the investment needed for new infrastructure to support flood defences is included in the submission to OFWAT for the next price review period (PR19).


(v)     That City of York Council (CYC) Officers be requested to review how the council can help with the Yorkshire Water awareness-raising campaigns to prevent inappropriate materials from being flushed into the sewer network.


(vi)    That the CYC Communications team be requested to look at helping the EA to include on the council website details relating to public meetings, and updates on the programmes of work for the flood cells.


(vii)    That officers be requested to follow up the need for additional telemetry in the catchment areas to enable measurement of natural flood management and other schemes to reduce the height of peak flood events in the city.


(viii)   That the next quarterly flood plan update report include an assessment of the sign-up to Floodline in the city.


(ix)    That regular updates from the Resilience Officer be brought to future meetings with the quarterly flood plan update reports.


(x)     That details of the ‘Flood Storage Areas Upstream of York’ be provided to the Executive Member at the next decision session.


Reason:     To provide the feedback requested, and ensure that the Flood Plan remains on track and that residents and businesses are kept informed of progress at each stage.


Gulley Management Strategy Update pdf icon PDF 159 KB

This report provides an update on the review of the council’s gulley management strategy, carried out at the request of the Executive Member in order to identify an efficient gulley cleansing programme, and sets out recommendations arising from the review.

Additional documents:


Resolved:  (i)      That the proposed gulley cleansing approach set out in paragraphs18 to 26 of the report be approved.


Reason:     To improve the management of York’s gulley assets.


(ii)      That a list of those gulleys that are currently blocked and causing a risk of surface water flooding be provided to the Executive Member by the end of the month.


Reason:     So that these can be prioritised and further resources sought through the budget process if necessary.


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