Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to

declare:

·        any personal interests not included on the Register of

     Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which he might have in respect of business on this agenda.

The Executive Member was asked to declare any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests that he may have in respect of business on the agenda.  No additional interests were declared.

To approve and sign the minutes of the decision session held on                24 January 2017.

Resolved:  That the minutes of the Decision Session held on 24 January 2017 be approved and signed as a correct record.

At this point in the meeting, members of the public who have

registered their wish to speak at the meeting can do so. The

deadline for registering is at 5.00pm on Monday 27 March 2017.

Members of the public may register to speak on an item on the agenda or an issue within the Executive Member’s remit.

Filming, Recording or Webcasting Meetings

Please note this meeting may be filmed and webcast and that

includes any registered public speakers, who have given their

permission. This broadcast can be viewed at

http://www.york.gov.uk/webcasts.

Residents are welcome to photograph, film or record Councillors

and Officers at all meetings open to the press and public. This

includes the use of social media reporting, i.e. tweeting. Anyone

wishing to film, record or take photos at any public meeting

should contact the Democracy Officers (whose contact details are

at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of

Meetings ensures that these practices are carried out in a

manner both respectful to the conduct of the meeting and all

those present. It can be viewed at:

http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

It was reported that there had been one registration to speak at the meeting under the Council’s Public Participation Scheme.

Ms Gwen Swinburn spoke in respect of agenda item 4 – Capital Programme.  She stated that whilst she welcomed the transparency demonstrated in the annexes that had been provided with the report she was, however, concerned at the Council’s Key Decision protocols and how these were applied, particularly in respect of the capital programme.    

The purpose of this report is to:

·        inform the Executive Member of new school maintenance schemes being developed for 2017/18

·        seek approval for this proposed programme subject to final confirmation of resources available.

Resolved:  (i)      That the proposed programme of maintenance

schemes, as detailed in the report, be agreed subject to final affordability once overall funding and detailed cost estimates are available.

(ii)      That, should the resources available exceed the

schemes that have been approved, further schemes be included based on the priority ranking.

Reason:              To facilitate the delivery of the capital programme.

The Executive Member considered a report which provided details of the new school maintenance schemes being developed for 2017/18 and which sought approval for this proposed programme, subject to final confirmation of the resources available.

Officers gave details of how the schemes had been scored and ranked.  The Executive Member was informed that as the Capital Maintenance funding from the Department for Education (DfE) had not yet been announced, a prudent approach had been taken.  Details were also given of the other funding on which the programme had been based, including that within the council’s overall Capital Strategy for 2017/18 and resources from Section 106 receipts.

The Executive Member sought clarification as to the position if the DfE funding was less than had been anticipated.  Officers stated that a prudent approach had been taken and that a small contingency had also been included.  There was also the option to vire from the basic need funding if necessary.  As the costs were based on pre-tender prices, approval for the schemes was subject to the overall resources being available.  

The Executive Member stated that he was pleased to support the schemes suggested and, if funding was available to enable additional schemes to be carried out, these should be included based on the priority ranking.

Resolved:  (i)      That the proposed programme of maintenance

schemes, as detailed in the report, be agreed subject to final affordability once overall funding and detailed cost estimates are available.

(ii)      That, should the resources available exceed the

schemes that have been approved, further schemes be included based on the priority ranking.

Reason:              To facilitate the delivery of the capital programme.