Agenda, decisions and minutes

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

The Executive Member was asked to declare any personal interests not included on his Register of Interests, any prejudicial or any disclosable pecuniary interests which he had in the business on the agenda. No additional interests were declared.

To approve and sign the minutes of the meeting held on 14 September 2017.

Resolved:  To approve and sign the minutes of the meeting held on 14 September 2017 as a correct record

At this point in the meeting, members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Wednesday 18 October 2017.  Members of the public can speak on agenda items or matters within the Executive Member’s remit.

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission.  The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, this will be uploaded onto the Council’s website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at

https://www.york.gov.uk/downloads/file/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809

There were four registrations to speak under the Council’s Scheme of Participation.

Cllr D’Agorne spoke in reference to the Lendal Arch Gyratory which had been discussed at the previous decision session (14 September 2017 – minute 30). The Councillor asked that the decision made with regards to the road layout at Station Road/Station Rise be reassessed to improve pedestrian and cyclist safety. A request was made for a temporary trial closure of the left lane of the junction while work to the road was completed. It was confirmed that Cllr D’Agorne would receive a written response to his request.

The remaining three registered speakers were invited to speak under the agenda items relating to their representations.

This report informs the Executive Member of a formal consultation by BT on a proposal to remove a public payphone from a site adjacent to no. 90 Clifton, to the south east of Clifton Green, and seeks a decision on whether or not to object to this proposal.

Resolved:  That the Council do not object to the removal of the BT public payphone adjacent to no. 90 Clifton Green.

That delegated authority by given to the Assistant Director of Economy and Place to formally respond to BT following the second stage of the notification/consultation process as outlined in the report.

Reason:     To comply with Ofcom procedural timescale and guidelines and because there had been low usage of the public call box and no objections to its removal had been received.

The Executive Member considered the report regarding the removal of a BT public call box and payphone adjacent to 90 Clifton. As a recognised consultee the Council were required to object or not object to its removal. The report included details of the phone’s recent use and the potential impact of its removal. It was reported that the payphone had been removed and that no objections had been received.

Resolved:  That the Council do not object to the removal of the BT public payphone adjacent to no. 90 Clifton Green.

That delegated authority by given to the Assistant Director of Economy and Place to formally respond to BT following the second stage of the notification/consultation process as outlined in the report.

Reason:     To comply with Ofcom procedural timescale and guidelines and because there had been low usage of the public call box and no objections to its removal had been received.

To consider for approval applications to designate a Micklegate Neighbourhood Plan Area and Forum.

Resolved:  That the Micklegate Neighbourhood Forum application and Micklegate Neighbourhood Plan Area application be approved, in line with option one of the report.

Reason:     To allow the Micklegate Neighbourhood Forum to progress a Neighbourhood Plan for the Micklegate area.

The Executive Member considered applications for the designation of a Micklegate Forum and Neighbourhood Plan Area.

Mr John Young had registered to speak under the Council’s scheme of participation. He spoke in support of both applications and reported that the forum were keen to get started and hoped to deliver the plan by 2019.

It was reported that the forum area in the application was a recognised administrative area and that the required criteria had been met for both applications. There had been no objections raised during the consultation period. Option one of the report was recommended as the other three options would prevent the production of the neighbourhood plan going ahead. The Executive Member wished the group well in their endeavours.

Resolved:  That the Micklegate Neighbourhood Forum application and Micklegate Neighbourhood Plan Area application be approved, in line with option one of the report.

Reason:     To allow the Micklegate Neighbourhood Forum to progress a Neighbourhood Plan for the Micklegate area.

This report informs the Executive Member of the receipt of the above petitions and seeks a decision on the action to be taken in response to each one.

Resolved:  That the request of the St John’s Place & Chestnut Court petition be refused in line with option one of the report.

Reason:     Because of the adverse impact it would have on existing residents, which had been identified during the planning process leading to its removal from the residents parking zone.

Resolved:  That Broadway West & Westfield Drive be added to the Residents parking waiting list, to the Danesmead Close item, and that an investigation be carried out when the item reaches the top of the list (option four of the report).

Reason:     To respond to residents’ concerns in the order they were raised and can be progressed depending on funding available each year.

Resolved:  That Pasture Farm Close be added to the Residents parking waiting list and an investigation be carried out when it reaches the top of the list (option six of the report).

Reason:     To respond to residents’ concerns in the order in which they are raised and to progress them depending on funding available each year.

Resolved:  That the double yellow line request in Pasture Farm Close be progressed along with other similar issues when the situation has been assessed (option seven of the report).

Reason:     To respond to residents’ concerns.

Ms Carol Marples and Mr Michael Cluderay had registered to speak under the Council’s scheme of participation. Ms Marples spoke in support of the St John’s Place and Chestnut Court petition and made a request for a change to allow residents of the street to apply for visitor permits. Mr Cluderay spoke in support of the Pasture Farm Close petition and explained that irresponsible parking in the street made it difficult for pedestrians using the pavement and larger road users.

Three petitions had been received in reference to resident parking schemes in three areas of York. It was reported that the item for Broadway West and Westmorland Drive should actually read Broadway West and Westfield Drive.

The Executive Member considered the petitions and the accompanying report and options. Option one (to refuse the request to waive the exclusion from the parking scheme for residents of St John’s Place and Chestnut Court) was recommended along with option four and six (to add Broadway West & Westfield Drive, and Pasture Close Farm to the residents parking waiting list for investigation) and option seven (to progress the request for double yellow lines in Pasture Close Farm). Option two was not recommended as it would have implications for other schemes in the city and would not be in-line with current council policy and options three and five (to take no action) were also not recommended.

Resolved:  That the request of the St John’s Place & Chestnut Court petition be refused (option one of the report).

Reason:     Because of the adverse impact it would have on existing residents, which had been identified during the planning process leading to its removal from the residents parking zone.

Resolved:  That Broadway West & Westfield Drive be added to the Residents parking waiting list, to the Danesmead Close item, and that an investigation be carried out when the item reaches the top of the list (option four of the report).

Reason:     To respond to residents’ concerns in the order they were raised and can be progressed depending on funding available each year.

Resolved:  That Pasture Farm Close be added to the Residents parking waiting list and an investigation be carried out when it reaches the top of the list (option six of the report).

Reason:     To respond to residents’ concerns in the order in which they are raised and to progress them depending on funding available each year.

Resolved:  That the double yellow line request in Pasture Farm Close be progressed along with other similar issues when the situation has been assessed (option seven of the report).

Reason:     To respond to residents’ concerns.

To consider options for extending the opening hours of Piccadilly Car Park during the St Nicholas Fayre between 16 November and Christmas 2017.

Resolved:  That an extension to the opening times of Piccadilly car park be approved during the Christmas period as detailed in the report and that the detailed arrangements for its implementation be delegated to the Corporate Director of Economy and Place.

Reason:     To help increase the footfall during the late night opening of the St Nicholas Fayre and use the opportunity to test the use of Piccadilly for late night opening to help better inform the Castle Gateway project.

The Executive Member considered a report and proposal for extended opening hours at Piccadilly Car Park over the Christmas period. The proposal was to extend the opening hours between 16 November and Christmas to encourage late night shopping, in response to a request from city centre retailers. It was reported that the variation of opening hours would also provide a better understanding of the impact of any car park provision changes as part of the Castle Gateway project.

Option one (to agree to the extended opening hours) was recommended and option two (to reject the extension) was not recommended. Issues considered included footfall in the city centre’s retail outlets, the council’s sustainable transport policy to discourage non-essential car usage, and the use of the extension to inform the Castle Gateway project.

The Executive Member approved option one including delegation of implementation details to the Assistant Director for Transport, Highways and the Environment but gave his opinion that the extended hours should not be implemented for Saturday evenings.

Resolved:  To approve the extension of Piccadilly car park opening and to delegate the detailed arrangements for implementation to the Assistant Director for Transport, Highways and the Environment.

Reason:     To help increase the footfall during the late night opening of the St Nicholas Fayre and use the opportunity to test the use of Piccadilly for late night opening to help better inform the Castle Gateway project.

To receive an update on progress made on schemes in the 2017/18 Economy and Place Transport Capital Programme, and to consider for approval the amendments to the Programme.

Resolved:  That the amendments to the 2017/18 Economy & Place Transport Capital Programme be approved.

Reason:     To implement the council’s transport strategy identified in York’s third Local Transport Plan and the Council Priorities, and deliver schemes identified in the council’s Transport Programme.

Resolved:  That approval be granted for the procurement of a supplier for the conversion of Home to School buses in accordance with the Clean Bus Technology Fund grant.

Reason:     To proceed with the procurement of a supplier in accordance with the Council’s financial regulations

The Executive Member considered the update report on progress made on schemes in the 2017/18 Economy and Place Transport Capital Programme and the proposed amendments. An additional amendment was proposed, to procure a supplier for the conversion of Home to School buses in accordance with the Council’s financial regulations.

Resolved:  To approve the amendments to the 2017/18 Economy & Place Transport Capital Programme.

Reason:     To implement the council’s transport strategy identified in York’s third Local Transport Plan and the Council Priorities, and deliver schemes identified in the council’s Transport Programme.

Resolved:  That approval be granted for the procurement of a supplier for the conversion of Home to School buses in accordance with the Clean Bus Technology Fund grant.

Reason:     To proceed with the procurement of a supplier in accordance with the Council’s financial regulations.