Agenda and decisions

Venue: The George Hudson Board Room - 1st Floor West Offices (F045). View directions

Contact: Carol Tague  Senior Democracy Officer

Items
No. Item

1.

Declarations of Interest

At this point, Members are asked to declare:

 

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

 

which they may have in respect of business on this agenda.

 

 

2.

Exclusion of Press and Public

To consider the exclusion of the press and public from the meeting during consideration of the following:

 

Annex 6 to Agenda Item 11 on the grounds that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information).  This information is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

3.

Minutes pdf icon PDF 196 KB

To approve and sign the minutes of the last Executive meeting held on 19 October 2017.

4.

Public Participation

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is 5.00pm on Tuesday 14 November 2017.  Members of the public can speak on agenda items or matters within the remit of the committee.

 

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

 

Filming, Recording or Webcasting Meetings

“Please note this meeting will be filmed and webcast and that includes any registered public speakers, who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts.

 

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

 

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

 

 

5.

Forward Plan pdf icon PDF 82 KB

To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.

6.

New Council Homes – Newbury Avenue and Chaloners Road pdf icon PDF 156 KB

The Assistant Director for Housing & Community Safety to present a report which provides an update on the proposal to develop new council housing for rent on two council-owned garage courts at Newbury Avenue and Chaloners Road.

Additional documents:

Decision:

Resolved:  That the proposal to build new bungalows at Newbury Avenue and new houses at Chaloners Road, as detailed in the report (Option 1), be approved.

 

Reason:     To bring forward two new developments of much-needed affordable houses for rent, as part of the Council’s house-building programme.

 

7.

Refresh of Housing Revenue Account Business Plan pdf icon PDF 545 KB

The Assistant Director for Housing & Community Safety to present a report which provides an overview of the revised Housing Revenue Account (HRA) Business Plan for the next 30 years and provides detail of the key priorities for the next five years, including the investment fund to support the delivery of more affordable new homes.

Additional documents:

Decision:

Resolved:  (i)      That Option 1, to adopt the HRA Business Plan set out in Annex A to the report, be approved.

 

Reason:     The plan sets out the priorities for the HRA for the next five years and gives clear messages as to the commitment to continue to invest in the council’s existing stock and local communities and to build much needed social rented housing.

 

                   (ii)      That the use of Right to Buy receipts and the investment fund to purchase ‘first refusal’ council tenancies and appropriate properties on the open market, within the limits stated in the report, be approved.

 

Reason:     In order to support the priorities in the HRA Business Plan.

 

                   (iii)     That it be agreed that there is no longer a requirement to conduct a stock options appraisal.

 

Reason:     In the light of the changes that have happened since the original decision was made at Executive and the expressed desire of residents’ associations to remain with the authority.

8.

Capital Programme - Monitor 2 2017/18 pdf icon PDF 269 KB

The Deputy Chief Executive & Director of Customer & Corporate Services to present a report which sets out the projected outturn position for 2017/18 including any under/over spends and adjustments, along with requests to re-profile budgets to/from current and future years.

Additional documents:

Decision:

Resolved:  (i)      That the 2017/18 revised budget of £107.910m, as set out in paragraph 6 of the report and in Table 1, be noted.

 

                   (ii)      That the re-stated capital programme for 2017/18 to 2021/22, as set out in paragraph 17, Table 2 and detailed in Annex A, be noted.

 

Reason:     To ensure the effective management and monitoring of the council’s capital programme.

9.

2017/18 Finance and Performance Monitor Quarter 2 pdf icon PDF 538 KB

The Deputy Chief Executive & Director of Customer & Corporate Services to present a report which provides details of the overall finance and performance position for the period covering 1 July 2017 to 30 September 2017, together with an overview of any emerging issues.

Decision:

Resolved:  That the finance and performance information set out in the report be noted.

 

Reason:     To ensure that expenditure is kept within the approved budget.

 

10.

Treasury Management Mid Year Review and Prudential Indicators 2017/18 pdf icon PDF 277 KB

The Deputy Chief Executive & Director of Customer & Corporate Services to present a report which provides a mid year update on treasury management activities. 

Additional documents:

Decision:

Resolved:  (i)      That the Treasury Management activities to date during the 2017/18 financial year be noted.

 

                   (ii)      That the Prudential Indicators set out in Annex A to the report, and the compliance with all indicators, be noted.

 

Reason:     To ensure the continued performance of the Council’s Treasury Management function.

 

11.

York Central – Preferred Access Route and Preparation for Planning pdf icon PDF 762 KB

The Assistant Director of Regeneration and Asset Management to present a report which outlines the progress to date, particularly the recent public consultation on access options. The results of the consultation exercise and an analysis of the options are set out in the report and are accompanied by York Central Partnership’s recommended access option paper with a view to adopting this route and integrating this into the developing masterplan.

Additional documents:

Decision:

Resolved:  (i)      That the recommendation of the York Central Partnership (YCP) - to develop a Western access option for inclusion in the York Central Masterplan and to undertake further design and legal work to ensure that the final alignment will seek to mitigate the effects of such a route on the Millennium Green and control costs to ensure deliverability – be agreed.

                   (ii)      That a change request be submitted to West Yorkshire Combined Authority (WYCA) to re-allocate funding to the revised access scheme.

                   (iii)     That land within YCP’s control that could be used for a Southern Option be safeguarded, in order to protect against any risk to the York Central development caused by circumstances preventing successful delivery of a Western Option.

                   (iv)    That the plan for the YCP to undertake public consultation on a masterplan which will lead to the submission of planning applications be noted.

                   (v)     That the allocation of £1.997m from the previously agreed York Central budget of £10m to meet project costs to planning submission be agreed, with these costs to be considered as a project cost for reimbursement from a future YCP development account.

                   (vi)    That, in taking the project forward,

a)   Council Officers be directed to:

·        Focus on community engagement as an integral part of the process for the detailed design of the preferred access option, and the development of the York Central Masterplan (YCM), in accordance with the YCP principles;

·        Consider how the development can become an exemplar of sustainable development through the detailed design of the preferred access option and the development of the YCM, in accordance with the YCP principles;

·        Consider the potential for sustainable energy use and renewable energy generation as part of the development of the detailed design of the YCM, in accordance with the YCP principles;

·        Consider affordable housing delivery as an integral part of the YCM;

b)   The Partnership be requested to maintain the current provision of information to ensure that the council and the public are able to understand the background to proposals, in order that the scheme will progress over the forthcoming decades.

Reason:     To ensure the delivery of York Central and to ensure that the preferred access option has taken into account a range of considerations.

                   (vi)    That the National Railway Museum (NRM) be supported in the development of the NRM masterplan and bids for funding, including Heritage Lottery funding, to support their expansion plans.

                   (vii)    That a contribution of £200k be provided to the NRM towards the further development of their masterplanning and fundraising bids from the £10m York Central budget.

Reason:     To support the future enhancement and expansion of the NRM as an important cultural anchor to the York Central development.

12.

Urgent Business

Any other business which the Chair considers urgent under the Local Government Act 1972.

 

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