Agenda and minutes

At this point, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

Members were asked to declare any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests which they might have in respect of business on the agenda. None were declared.

To approve and sign the Minutes of the meeting held on 06 March 2017.

Resolved:  That the minutes of the Corporate and Scrutiny Management Policy and Scrutiny Committee meeting held on 6 March 2017 be approved as a correct record and then signed by the Chair.

At this point in the meeting members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Friday 5 May 2017.  Members of the public can speak on agenda items or matters within the remit of the Committee.

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note this meeting may be filmed and webcast or recorded and that includes any registered public speakers, who have given their permission. The broadcast can be viewed at http://www.york.gov.uk/webcasts  or,if recorded, this will be uploaded onto the Council’s website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting. Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present. It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

The Chair spoke, on behalf of the Committee, to express thanks for the hard work Councillor David Levene had done as both a Member of this Committee and as a previous Chair.

This report provides the committee with details of new petitions received to date, together with those considered by the Executive or relevant Executive Member/Officer since the last report to the Committee.

Members were provided with a report detailing both new petitions and those considered by the Executive or relevant Executive member since the last report to committee.

Members were asked to consider the petitions received and actions reported, and agree an appropriate course of action in each case.

In response to a Member question, Officers clarified that all petitions received would be on the full schedule of petitions, however the extract and petitions report received by this committee only detailed petitions which had been actioned in some way.

Resolved:  That the petitions received and actions reported, as detailed in paragraph 5 of the report and Annex A be noted.

Reason:     To ensure the committee carries out its responsibilities in relation to petitions.

This report presents the Corporate & Scrutiny Management Policy & Scrutiny Committee with all the information gathered in support of the scrutiny review of One Planet York, together with the Task Group’s draft recommendations.

Members considered a report which presented them with all of the information gathered in support of the scrutiny review of One Planet York, together with the Task Group’s draft recommendations.

The Chair of the One Planet York Scrutiny Review Task Group gave a brief background to the report and the work undertaken by the Task Group.

The Head of Integrated Strategy and Strategic Manager – Sustainability and Transformation were in attendance to answer member questions. They clarified that the ‘One Planet Council’ was already pushing the ‘One Planet’ agenda forward and trying to embed the principles in service planning.  In response to Member questions they stated:

·        The Better Decision making Tool (BDMT) was a pilot and when it was reviewed in six months Members could assess how far this had become embedded into the reporting process. Whilst this was a full tool initially, it could be that in time only a summary would be provided with reports, however it was important to remember that in some cases this would replace a Community Impact Assessment and for this reason it was important to be comprehensive.

·        There were good links between the One Planet York and health and wellbeing bodies.

During discussion Members raised the importance of balancing social, economic and environmental factors when decision making and looking at ways of incorporating these values into discussions around the use of Ward Funding and adding value to projects.

Resolved:  That the Committee recognises the opportunities that exist within the One Planet York framework and urges the Executive to show its ambition to become a One Planet Council by playing a leading role in further building the OPY network and maintaining a strong focus on the OPY vision. The Committee agree to endorse the following recommendations:

i.             Review what leading sustainable cities and those similar to York are doing in seeking to balance economic, social and environmental needs.

a) The Council fully utilises the opportunities presented by the One Planet York framework to drive organisational efficiency and effectiveness through the principles of a One Planet Council and further mobilise the wider city towards a more sustainable and resilient One Planet York future.

ii. Explore potential of the One Planet York framework to:

o Enable benchmarking with other cities through a new One Planet York ‘city scorecard’ (basket of measures)

o Increase understanding and wider awareness about what makes cities sustainable and resilient.

b) Communication of the One Planet York framework, vision and 10 principles are sustained across all media platforms and that widespread use of the One Planet York or One Planet Council logos is encouraged to demonstrate a united commitment in the One Planet York principles by City of York Council and our city partners.

c) That progress towards the One Planet York vision is measured via a new city scorecard and that the One Planet Council objectives are measured via a new council scorecard.

d) As the city scorecard will be based on the Grant Thornton Vibrant Economy Index, which includes a  ...  view the full minutes text for item 57.

[See also Part B minute]

Members considered a report presenting terms of reference for the new scrutiny committees agreed by Council in March 2017, including the two Economy & Place committees which Council agreed to trial for one municipal year.

In response to Member questions Officers clarified that co-opted Members would still be invited to the relevant scrutiny meetings, but that this did not apply to either of the Economy and Place committees.

Resolved:  That Members note the revised Terms of Reference for the new scrutiny committees at Annex A.

Reason:     To inform the scrutiny management role of this Committee.

Elections Scrutiny Review Task Group

The Chair raised the fact that the Elections Scrutiny Review Task Group had two vacancies following Councillor Lisle’s appointment as an Executive Member and Councillor Levene’s resignation. It was agreed that replacements would be decided at the first meeting after Annual Council.

This report presents terms of reference for the new scrutiny committees agreed by Council in March 2017, including the two Economy & Place committees which Council agreed to trial for one municipal year. 

[See also Part A minute]

Members considered a report presenting terms of reference for the new scrutiny committees agreed by Council in March 2017, including the two Economy & Place committees which Council agreed to trial for one municipal year.

Recommended:  That the Corporate & Scrutiny Management Policy & Scrutiny Committee recommend to Council the proposed terms of reference for the two Economy & Place Committees being trialled throughout the coming municipal year.

Reason:     To enable the changes required to the scrutiny function to be presented to Full Council in May 2017 for approval.