Agenda and minutes

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

Members were asked to declare, at this point in the meeting, any personal interests, not included on the Register of Interests, or any prejudicial or disclosable pecuniary interests they may have in respect of business on the agenda.

Cllr Reid declared an interest in item 4a (Horwell Brothers Ltd Coal Yard) due a family connection with Horwell Brothers Ltd.

Cllr Doughty declared a personal non-prejudicial interest in item 4b (New Earswick Sports Club) as he had a loose connection with the Sports Club.

No further interests were declared.

To approve and sign the minutes of the last meeting of the Planning Committee held on 14 February 2018.

Resolved:  That the minutes of the last meeting held on 14 February 2018 be approved and then signed by the chair as a correct record.

It is at this point in the meeting that members of the public who have registered their wish to speak can do so. The deadline for registering is by 5:00pm on Tuesday 13 March 2018. Members of the public can speak on specific planning applications or on other agenda items or matters within the remit of the Committee.

To register, please contact the Democracy Officer for the meeting on the details at the foot of this agenda.

Filming or Recording Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission. This broadcast can be viewed at http://www.york.gov.uk/webcasts.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting e.g. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme on general matters within the remit of the Planning Committee.

This item invites Members to determine the following planning applications:

Members considered a schedule of reports of the Assistant Director, Planning and Public Protection, relating to the following planning applications, outlining the proposals and relevant policy considerations and setting out the views of consultees and officers.

Erection of four storey block and 2 storey block for student accommodation (100 bedrooms) with association cycle and vehicle parking and bin storage following demolition of existing building [Guildhall Ward]

[Note: Councillor Reid withdrew from the meeting during consideration of this item and took no part in the debate or decision thereon.]

Members considered a major full application by Residential Capital (York) Ltd for the erection of four storey block and 2 storey block for student accommodation (100 bedrooms) with association cycle and vehicle parking and bin storage following demolition of existing building at Horwell Brothers Ltd Coal Yard, 11 Mansfield Street, York.

Members were provided with an Officer update which advised that

amended plans had been submitted to identify the areas to be an adopted highway to allow for the turning of service vehicles within the site.  The amended plans also showed a 500mm increase in the height of the second building in order to provide a clear ceiling height to accommodate the 2 tier cycle racking system. Members were also advised of revisions to conditions 2, 15, 16, 17 and 29 and informative for condition 17.

Members asked a number of questions in relation to the application and were advised that:

·        How the car parking spaces would be allocated was not known

·        There was no parking restrictions for residents parking in Mansfield Street

·        The site could only be accessed from Mansield Street 

·        The increase in the height of the building did not impact on views of the bar walls and there was no City of York Council policy for the height of buildings in proximity to the bar walls

During debate on the application, a number of Members raised concern regarding the impact of parking. They asked if a Section 106 agreement could be required to prevent residents owning cars. Officers advised that there were no grounds to require this and there was no Section 106 agreement in the previous submission of the application.

Officers were asked and explained that the landscaping of the scheme was set out under condition 4. It was clarified that the landscaping could be conditioned to last the lifetime of the scheme.

Resolved: That the application be approved subject to the

conditions listed in the report, amended condition 4 and revised conditions 2, 15, 16, 17 and 29 and revised informative for condition 17 below:

Revised condition 2 (new parts in bold)

The development hereby permitted shall be carried out in accordance with the following plans and other submitted details:-

17029-P100 F Site plan proposed

17029-P105 D Elevations proposed

17029-P106 D Elevations proposed

17029-P112 B Elevations proposed

17029-P111 B Elevations proposed

17029-P101 C Floor plan (ground floor) proposed

17029-P102 B Floor plan (first floor) proposed

17029-P103 B Floor plan (second floor) proposed

17029-P104 C Floor plan (third floor) proposed

17029-P107 D Roof plan proposed

17029-P108 F Detached Cluster ground floor plan proposed

17029-P109 C Detached Cluster first floor plan proposed

17029-P110 E Detached Cluster proposed elevations

17029-P120 A Boundary Treatment

Flood Evacuation Plan dated 23 February 2018

Reason: For the avoidance of doubt and to ensure that the development is carried out only as approved by the Local Planning Authority.

Revised  ...  view the full minutes text for item 42.

Erection of detached changing rooms for F1 Racing FC [Huntington/New Earswick Ward]

Members considered a full application by Mr Ian Yeowart for the erection of detached changing rooms for F1 Racing FC at New Earswick Sports Club, White Rose Avenue, New Earswick.

There was no officer update. Members were informed that the Sports Club’s negotiations with the tennis club regarding the joint use of the development had been successful in reaching agreement and were included in Condition 6.

In response to a Member question concerning the relocation of the existing temporary storage building and its condition, Officers clarified that the temporary storage building was not in the ownership of the football club. It was further clarified that the building’s use could not be controlled as it was already in existence. Following discussion on the use of the temporary storage shed, it was agreed that officers would make the building control manager aware of their concerns with the temporary storage building.

Resolved:  That the application be approved subject to the conditions listed in the report.

Reason:     The proposal would give rise to harm to the openness of the Green Belt and would encroach on the open countryside and green wedge. Substantial weight is given to the harm which the proposal would cause to the Green Belt. Operational issues relating to training and playing of fixtures together with the requirements of the FA rule out the possibility of joint use of the existing club house or its extension. It is therefore felt in this particular case that the proposal with the joint use arrangement with the tennis club does provide a sufficient case for "very special circumstances" which clearly outweighs any harm to the Green Belt by reason of inappropriateness and any other harm.